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December 3, 1997
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.

Chair Cindy Weeldreyer presided with Steve Cornacchia, Ellie Dumdi, Bobby Green Sr., and Peter Sorenson present. Tarra Withers, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Weeldreyer stated item 4. a. will be postponed until January.

Weeldreyer stated item 9. b. will be postponed until December 10, 1997.

2. PUBLIC COMMENTS

Toni Epperson, 48 Collin Court, Eugene, stated her neighbors were living in a commune. Epperson provided pictures to the Board. Epperson said she had spoken to Green about this issue. Epperson said 10-17 vehicles were parked in the cul-de-sac, leaving no room for other people to park. Epperson stated her neighbors fly a rainbow flag, an indication of a rainbow coalition. Epperson stated she was selling her house because she could no longer tolerate her neighbors.

Green stated he had visited the site; and it appeared the site did not meet the intentions of the City of Eugene ordinances. Green said he would make an inquire to Land Management and find out what solutions could be made at the Board level. Green thanked Epperson for her comments.

Cornacchia suggested a follow-up report be made about this issue.

Gordon Boltz, 45871 Goodpasture Road, Vida, stated he is a real estate broker for Jean Tate. Boltz asked the Board to approve the special projects grant in which the Oregon Bach Festival requested $10,000. Boltz said the money would be used to create a mailing list and a postcard business reply card. Boltz stated the Bach festival would build partnerships with other places that provide Bach entertainment.

3. COMMISSIONERS' ANNOUNCEMENTS

Green stated the Future Focus Task Force will meet on the 4th of December. Green stated the National Institute of Corrections will be sponsoring a satellite conference on January 14, 1998 about managing youthful violent offenders in adult institutions.

Dumdi stated a flier was distributed at the AOC (Association of Oregon Counties) conference providing the internet addresses for individuals involved with the Oregon State government (see material on file). Dumdi read a humorous joke from a constituent (see material on file).

Sorenson stated he would be a guest speaker in a video for public access television. Sorenson said the video would be a guide for individuals who had questions about Lane County government.

Cornacchia stated that the annual O&C (Oregon and California Lands) meeting will be on the 4th of December in Springfield.

Weeldreyer stated she attended the Westfir covered bridge Christmas lighting. Weeldreyer presented an outline on President Clinton’s American Heritage Rivers Initiative (see material on file). Weeldreyer stated this issue would be discussed at the next scheduled Board meeting. Weeldreyer stated the Technology Management Team, which last met in January 1995, would reconvene on the 9th of December.

4. COMMISSIONERS' BUSINESS

a. REPORT/Youth Pledge: Lane County’s Promise to Our Youth.

Commissioner Green said he had meet with Joe Berney, President of Networking for Youth, and was given a follow-up fact sheet about the Youth Summit (see material on file). Green stated Berney will provide a report in January.

b. UPDATE/Facilities Capital Improvement Projects

David Suchart, Human Resources and Management Services Director, said the additions to the adult correction were moving forward. Suchart stated the sub-lease had been executed with the state; and the County would be reimbursed for last year’s work on the project. Suchart stated the US Marshall had approved their commitment of $1.25 million to this project.

Suchart stated the Elks lodge had been torn down, making room for the Juvenile Center. Suchart said because of the good weather in November and December most of the soil work was completed.

Suchart said the bridge between the Public Service Building and the City of Eugene building would be open within the next week.

Suchart stated Kip Leonard had prepared a new policy for court house security. Suchart said the policy would resemble the security at airports. Suchart stated smaller pocket knives would be permitted into the court house.

c. DISCUSSION/Evaluation of County Administrator.

Weeldreyer said most of the departments had turned in their evaluation report on Bill Van Vactor, County Administrator. Weeldreyer stated most of the responses to Van Vactor’s performance were that he exceeded expectations. Weeldreyer stated the responses indicated Van Vactor had integrity and was a team player.

Dumdi stated Van Vactor had grown into the job. Dumdi said she appreciated his open door policy and he was a good listener. Dumdi stated that, although the County has had a tight budget, Van Vactor made it possible for several positive things to happen.

Green said he has had the opportunity to work with Van Vactor outside the organization and appreciated how Van Vactor found humor in difficult situations. Green stated Van Vactor has done a good job in keeping issues in front of the Board which are significant to the organization; as an example, Green noted the recent hiring of Mike Moskovitz, Public Information Officer. Green stated Van Vactor met the Board’s expectations.

Cornacchia said he was struck favorably by Van Vactor’s cumulative evaluations. Cornacchia stated he had faith and confidence in Van Vactor; and those two qualities were the first step in creating an effective and efficient organization.

Sorenson expressed appreciation for Van Vactor’s memo that suggested his evaluation be held in public. Sorenson stated that, because he had only been appointed a commissioner for less than one year, he choose not to mark any boxes that were labeled improved, remained the same, or declined. Sorenson read a summation of comments (see material on file).

Cornacchia clarified that the county administrator’s evaluation has been a public procedure process for over 12 years.

Van Vactor expressed appreciation of the Board’s feedback. Van Vactor stated a reason for county administration’s success was the Board’s support.

MOTION: To describe the 1997 assessment of Bill Van Vactor, County Administrator, performance as successful.

Weeldreyer noted Van Vactor received an 8 on a scale of 1-10.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.

5. EXECUTIVE SESSION as per ORS 192.660

To be held at 11:00 a.m. in the Commissioners Conference Room.

6. COUNTY ADMINISTRATION

a. Announcements

Bill Van Vactor, County Administrator, stated Mike Moskovitz, Public Information Officer, had created a work plan. Van Vactor requested that two commissioners form a committee and review Moskovitz’s draft and help prioritize his work load. The Board agreed that Weeldreyer and Dumdi would form the committee.

Van Vactor noted he would attend the grand opening of one of the state’s regional juvenile correctional facilities on the 10th of December.

b. ORDER 97-12-3-1/In the Matter of Approving Receipt of the Community Development Block Grant for London Water System Master Plan (No. P97057 in the Amount of $24,305), Authorize the County Administrator to Sign Grant Documents and an Agreement with the London Water Co-Op; Increase Appropriations in the Amount of $21,915 in Revenues and Expenses in Fund 24, (17) General Expense, and $2,390 in Fund 24, (03) County Administration.

Peter Thurston, Community and Economic Development Coordinator, provided an overview of the order (see material on file).

Teresa Wilson, Legal Counsel, stated there may be a potential risk that the County would ultimately be the long term water supplier, if a long term provider is not resolved with the London co-op. Wilson stated that additional legal research was required to determine who would ultimately be responsible; but, the Community Development Block Grant would not pay for county in-house counsel.

MOTION: Approval of Order.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.

7. PUBLIC WORKS

a. ORDER 97-12-3-2/In the Matter of Awarding Tourism Special Project Grants for 1998 and Authorizing the County Administrator to Sign the Agreements.

Carol Ann Peters, Parks Department, provided an overview of the order (see material on file).

MOTION: Approval of order.

Cornacchia MOVED, Green SECONDED. VOTE: 5-0.

b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING /Ordinance PA 1103/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agriculture" and "Forest" to "Nonresource" and Rezoning that Land from "E-40/Exclusive Farm Use" and "F-2/Impacted Forest Land" to "RR-5/Rural Residential 5", and Adopting Savings and Severability Clauses (file PA 1936-97; Welsh) (Second Reading & Public Hearing: December 17, 1997, 1:30 p.m., Harris Hall Main Floor).

MOTION: To Set Second Reading and Public Hearing for December 17, 1997, 1:30 p.m. in Harris Hall.

Dumdi MOVED, Green SECONDED. VOTE: 5-0.

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING /Ordinance No. 13-97/In the Matter of Amending Chapter 16 of Lane Code to Revise the Temporary Hardship Manufactured Dwelling Provisions in the Suburban Residential (RA-RCP) and Rural Residential (RR-RCP) Zones and Declaring an Emergency (LC 16.229(2)(c) & 16.231(2)(c)) (Second Reading & Public Hearing: December 17, 1997).

MOTION: To set Second Reading and Public Hearing for December 17, 1997, 1:30 p.m. in Harris Hall.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 5-0.

8. CONSENT CALENDAR

A. Approval of Minutes: None.

B. Health and Human Services

1) ORDER 97-12-3-3/In the Matter of Awarding a Contract with PeaceHealth Oregon Region in the Amount of $2,661,567 for Operation of Lane County Psychiatric Hospital and Granting Authority to the County Administrator to Sign the Contract.

C. Public Safety

1) ORDER 97-12-3-4/In the Matter of Applying for a Rural Investment Fund Grant for Training of Reserve Officers and Delegating Authority to the County Administrator to Execute Grant Documents.

D. Public Works

1) ORDER 97-12-3-5/In the Matter of Awarding a Contract to Western Power & Equipment Corp., in the Amount of $132,950.00, for the Purchase of Two (2), New Rubber Tire Tractors Equipped with Side Flail Mowers with two (2) trade-ins, Contract FY97/98 FS-02(b).

2) ORDER 97-12-3-6/In the Matter of Amending an Agreement with EMCON for Stormwater Quality Facilities Design in Association with the Coburg Road Reconstruction Project.

3) ORDER 97-12-3-7/In the Matter of Awarding a Requirements Contract to EMCON for Engineering and Technical Services Related to Lane County's Landfill Construction and Operation in an Amount Not to Exceed $100,000.

4) ORDER 97-12-3-8/In the Matter of Approving Amendment Number 2 to Work Order Number LCSM-020 with EMCON for General Engineering Services for the Short Mountain Landfill for an Amount Not to Exceed $75,000 and Authorizing the County Administrator to Execute the Amendment.

5) ORDER 97-12-3-9/In the Matter of Entering into a Funds Exchange Agreement with Oregon Department of Transportation (ODOT) for the Mt. Vernon Road and South 57th Street Improvement Project.

MOTION: Approval of Consent Calendar.

Dumdi MOVED, Green SECONDED. VOTE: 5-0.

9. HEALTH AND HUMAN SERVICES

a. RESOLUTION AND ORDER 97-12-3-10/In the Matter of Increasing a Vacant .5 FTE Office Assistant 2 to 1.0 FTE in the Department of Health and Human Services.

MOTION: Approval of Order.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.

b. ORDER 97-12-3-11/In the Matter of Appointing Medical Staff of the Lane County Psychiatric Hospital and Granting Them Physician Privileges as Listed in Exhibit A.

This order will be postponed until December 10, 1997.

10. REVIEW ASSIGNMENTS

None.

11. EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 10:45 a.m.

 

Tarra Withers, Recording Secretary

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