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February 5, 1997
BOARD OF COMMISSIONERS' REGULAR MEETING
Commissioners' Conference Room - following HACSA

Chair Cindy Weeldreyer presided with Steve Cornacchia, Ellie Dumdi, Bobby Green, Sr. and Peter Sorenson present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Weeldreyer noted the addition of Items 4.a. (EDAP loans) and 8.e. (leachate treatment system inventory) to the agenda.

2. PUBLIC COMMENTS

Desiree Nelson, 1132 Ash Avenue, Cottage Grove, stated she is a registered nurse in Cottage Grove and also a lactation consultant. She said she was present to discuss the current changes in WIC, and distributed a request for information regarding the changes. (See material on file). Nelson expressed hope that the changes would offer opportunities for promotion of breast-feeding. She requested a written response to her list of questions. There was a consensus for the County Administrator to send the request to Rob Rockstroh, Director, Health and Human Services, to be answered by mail.

Dawn Lunn, P.O. Box 11612, Eugene, stated that she is very concerned regarding last week’s meeting. She expressed concern about the terms "bean count" and references to Spanish speaking made by management of Health and Human Services at last week’s WIC presentation. Lunn said that information requested from Health and Human Services has not been received. She provided Green a copy of a position paper for guidelines for breast-feeding promotion and support. Lunn stated she recently requested to speak with the WIC dietician concerning a homeless pregnant teen, and was denied. There was consensus for the County Administrator to research Dunn's request for information on why she was not rehired, and the timeliness of response to her requests.

Elaine Philips, 1075 West 18th, addressed two issues from Rockstroh’s report of last week. She voiced concern regarding an apparent insensitive attitude toward Spanish speaking clients. She also characterized as insensitive Rockstroh's comment that "Something had to go, and that was obviously the breast-feeding program," and questioned the hiring process for WIC staff.

Charles Philips, 1075 West 18th Avenue, praised his wife’s [Elaine Phillips] work as a former WIC employee. He questioned why the decision was made not to have a breast-feeding specialist.

Green requested minutes from the January 29 meeting where Rockstroh’s comments were made about Spanish bilingual and bi-cultural employees. Weeldreyer noted that hiring questions are being dealt with in the grievance process.

3. COMMISSIONERS' ANNOUNCEMENTS

Green commented on a corrections meeting regarding prison siting at 1:30 p.m. today. There was consensus that it was not necessary for anyone from the Board to attend.

Green announced that Congressman DeFazio was in Eugene last Friday to confirm funding towards the Ferry Street Bridge project.

Green reported that there was an orientation of new members at the Fair Board meeting last night. With regard to the Ice Rink and time availability, Green indicated that he would be discussing this issue with Mike Gleason.

Green reported that he met with Vicki Elmer, Eugene’s new city manager.

Sorenson announced that he and Weeldreyer would be attending the United Front trip in Washington, D.C. next week. He stated that a relevant issue would be obtaining liability insurance for board members.

Sorenson stated that he attended the recent CVALCO meeting where concern was expressed about the possibility of Lane County redirecting room tax dollars.

Dumdi expressed disappointment that the Board was not notified of Ben Sunderland’s retirement party last Friday, and lauded Public Works and Land Management personnel for recent awards and accomplishments.

Weeldreyer announced that on Monday she began bi-weekly E-MAIL communication with all Lane County employees and received a very positive response.

Weeldreyer reported that she and Dumdi had attended a meeting in Coburg regarding the DEQ permit for an RV park near the Coburg interchange of Interstate 5.

4. COMMISSIONERS' BUSINESS

a. ORAL REPORT/Contract Administration - Economic Development Assistance Program (EDAP) Conversion - Grants to Loans.

Debbie Wright, LCOG, presented this item. Wright reported on the agreement with the Metropolitan Partnership to work together regarding the EDAP loan fund program, with no cost to the County. She added that the Partnership was best suited in the marketing of the outreach program, while LCOG was best suited to administer, disburse and service the program. Wright also reviewed points made in John Lively’s January 28 letter (see material on file).

b. DISCUSSION/Request for Resolutions of Support for County Services.

Weeldreyer identified a request from a division group wanting to present a five-minute video presentation, asking for support of their program and protection during the budget process. Weeldreyer asked for guidance from other Board members on this and similar requests.

Dumdi stated having groups give presentations, other than for public education, was premature. Green concurred with Dumdi, declaring that he will not make any budgetary commitments at this time, and that program advocating should be referred to the appropriate department for prioritization. Sorenson cautioned that Board meetings should address policy issues, and that Budget Committee meetings focus on assembling a budget. Cornacchia asked Van Vactor if all Budget Committee meetings are broadcast. Van Vactor stated no, but he would investigate the possibility of broadcasting all meetings.

Cornacchia stated he was hesitant to preclude all public comment, no matter what form, and that he hoped the material could be considered in an overall view of the program and the county's priority. Cornacchia suggested that the Management Team consider the propriety and usefulness of melding presentations into budget deliberations.

Van Vactor reported that the Management Team is working on a process that will bring the Board budget reports by service category: support services, direct public services and public safety. Weeldreyer asked if the board would allow 10-minute presentations under Commissioners' Business, with no discussion, if All Budget Committee meetings are not televised. She added that this would be an opportunity to present the material as public education. Cornacchia expressed reservation about not including the Budget Committee with its lay members, and reiterated the need for a Management Team review. Dumdi stated she could only approve presentations in this forum if they were simply for public education. Sorenson voiced agreement with Dumdi. There was a consensus for Van Vactor to report to the Management Team with the Board's conclusion and try to arrive at an acceptable format for presentations in this vein.

Weeldreyer requested from Van Vactor a report back from the Management Team in two weeks.

c. ORAL UPDATE/Juvenile Justice Center.

David Suchart, Director of Human Resources and Management Services, distributed January’s Summary Progress Report. He highlighted the accomplishments, current issues and budget summary (see material on file). Suchart said the formal 100% Schematic Design presentation would take place within the next 30 days. Responding to Weeldreyer, Suchart explained that "stacking" the facility to use less space was discussed, but was not selected in order to maintain compatibility with the residential neighborhood and maintain a campus structure. Van Vactor stated that operational costs were also considered. Suchart added that the site is a river bottom, so the expense of going with a multi-story building is problematic.

Board members complimented the Operations Team for its work. Suchart reported that in concert with the Sheriff, next month he would be reporting to the Board monthly on the progress of the jail expansion.

5. PUBLIC HEARINGS

a. PUBLIC HEARING AND ORDER 97-2-5-1/In the Matter of Adopting the FY 1995-97 Supplemental Budget #2, Making and Transferring Appropriations.

David Garnick, Senior Management Analyst, provided a brief overview of this item for the Board (see material on file).

Weeldreyer opened the Public Hearing. There being no one present who wished to testify, Weeldreyer closed the Public Hearing.

MOTION: Approval of the Order. Dumdi MOVED, Green SECONDED.

VOTE: 5-0.

6. EXECUTIVE SESSION as per ORS 192.660

To be held later today.

7. COUNTY ADMINISTRATION

a. Announcements

None.

b. ORDER 97-2-5-2/In the Matter of Applying for $276,984 in Community Development Block Grant Funds for Disaster Recovery From the December 1995 Windstorm and the February 1996 Flood.

Stephanie Schulz, Rural Development Coordinator, presented this item to the Board (see material on file), noting that the main issue is if the County wants to be the applicant for these projects. Ike Jensen, Emergency Services Coordinator, offered support for this item. Van Vactor cautioned that this activity will extend into the next fiscal year, and Ballot Measure 47 could reduce staff, but there would still be a need to fulfill this commitment. Responding to Dumdi regarding how much staff time would be required, Tanya Heaton, Management Analyst, outlined the process for the application and administration of the grant. Heaton stated that the bulk of the work would be in the application for the grant. Responding to Cornacchia, Heaton stated that administration of the grant of $276,000--with 16 different entities forecasted to request funds--would require 2-3 hours of staff time per week. Responding to another question from Cornacchia, Heaton agreed that it was possible that LCOG could administer the grant under a contract from the County. Weeldreyer reported that the LCOG Board of Directors voted to ask the County to coordinate the distribution of funds to the smaller jurisdictions. Green asked who was responsible for ascertaining that funds are spent on eligible expenditures. Heaton responded that oversight would be funded and specified in administration of the grant.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.

8.    PUBLIC WORKS

a. ORDER 97-2-5-3/In the Matter of Appointing One Member to the Vegetation Management Advisory Committee.

Mike Perkins, Integrated Vegetation Management Coordinator, reviewed this item for the Board (see material on file). He reported that staff strongly recommended Phil Brus for the position, and that the committee cast four votes for Mark Cherniak and one vote for Jack Harris. Cornacchia, (Board liaison to the Vegetation Management Advisory Committee), noted the need for balance. He said the four current members represent a variety of environmental interests. He continued that Mark Cherniak is very qualified, but does not meet the need for balance, and after consulting with various people, he believes Phil Brus meets that criteria. Cornacchia referred to his telephone conversation with Brus which demonstrated Brus' willingness towards a balanced approach. He suggested that Cherniak’s application be kept on file for future appointments.

Dumdi concurred with the assessment and recommendation of staff and Cornacchia. Sorenson read a letter from committee member Linda Pauly, stating the committee’s recommendation for Mark Cherniak, and declaring she does not represent any special interest, nor does any other committee member. Sorenson reiterated Cherniak's high qualifications. Responding to Weeldreyer, Sorenson said he favored balance, and putting the best qualified applicant into the position. Green observed that Cornacchia is the Board’s liaison and has the best knowledge of the committee's workings, therefore he would support Cornacchia's recommendation.

MOTION: Approval of the Order appointing Phil Brus to the Vegetation Management Advisory Committee. Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-1, Sorenson dissenting.

b. ORDER 97-2-5-4/In the Matter of Awarding a Consultant Contract to Talbot, Korvola and Warwick, LLP for Audit of Road Maintenance Operations of Lane County and Oregon Department of Transportation (ODOT) and Authorizing the County Administrator to Execute the Contract.

Ollie Snowden, County Engineer, presented this item to the Board (see material on file). Cornacchia requested that the contractor speak with individuals [line service personnel] during the audit. Various Board members spoke of the importance of the audit and the necessity for communicating with line employees.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.

This meeting recessed at 10:40 a.m. to reconvene at 10:50 a.m.

c. ELEVENTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.

- and -

d. ELEVENTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.

Weeldreyer read Ordinances PA 1083 and PA 1084 into the record.

Mike Copely and Ken Kohl briefly reviewed the current issues, indicating that a meeting was taking place tomorrow between elected officials from Eugene and Lane County regarding the intergovernmental agreement. (See material on file).

Cornacchia asked Copely to distribute copies of the County's progress on this issue at that meeting.

MOTION: Approval of the Eleventh Readings and Setting Twelfth Readings and Deliberations for Ordinances PA 1083 and PA 1084 for March 5, 1997. Cornacchia MOVED, Green SECONDED. VOTE: 5-0.

e. LEACHATE TREATMENT SYSTEM INVENTORY

Ken Kohl reviewed Emcon’s inventory material, noting that 14 technologies are recommended for evaluation. (See material on file).

Cornacchia requested more information, noting that the report states (pg. 3-3), that in the conventional system, "Technology requires large amounts of potentially expensive and hazardous material," and how that compares with the current Metro Wastewater system, specifically if it is using the same types of chemicals. Cornacchia asked for a report comparing chemicals the Metro Wastewater system uses with those used by the County in its system. On the subject of filtration and combination systems, Cornacchia noted the concern about high energy use as indicated in the report and asked for a definition of the term "high energy usage." Kohl asked if the answers to Cornacchia's questions could be in the next step, which includes a more detailed analysis of the 14 technologies with a feasibility study and recommendation. Cornacchia replied affirmatively. There was a brief discussion of land application/poplar trees.

Kohl asked if the Board still desired to have bi-weekly leachate update reports, and provided a brief updated report of the leachate community citizens group. He reported that the group is primarily interested in doing a discharge either to the Coast

Fork of the Willamette or the wetlands. There was consensus to follow the process and time frame outlined by Kohl with a report back in two weeks.

9. CONSENT CALENDAR

A. Approval of Minutes:

October 15, 1996, Work Session, following HACSA
October 16, 1996, Regular Meeting, 1:30 p.m.
October 29, 1996, Work Session, 9:00 a.m.
October 30, 1996, Regular Meeting, following HACSA
October 30, 1996, Regular Meeting, 1:30 p.m.
November 26, 1996, Regular Meeting, 1:30 p.m.
January 23, 1997, Work Session, 9:00 a.m.

B. Health and Human Services

1) RESOLUTION AND ORDER 97-2-5-5/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment With a Personal Services Contractor in the Amount of $41,600 in the Department of Health and Human Services.

C. Public Works

1) ORDER 97-2-5-6/In the Matter of Awarding a Contract for Construction of Parking Improvements at Signal Point on Lookout Point Reservoir, Contract No. 96/97 PKS-01.

MOTION: Approval of the Consent Calendar. Dumdi MOVED, Green SECONDED. VOTE: 5-0.

10. DISTRICT ATTORNEY'S OFFICE

a. ORDER 97-2-5-7/In the Matter of Increasing Appropriations in Revenue and Expense in Fund 24; Establish a 0.5 FTE Victim Advocate Position to 1.0 FTE; and Delegating Authority to the County Administrator to Sign the Contract.

Lori Nelson, Program Director in the District Attorney’s Office, briefly reviewed this item for the Board (see material on file).

MOTION: Approval of the Order. Sorenson MOVED, Dumdi SECONDED. VOTE: 5-0.

11. INFORMATION SYSTEMS

a. DEMONSTRATION/Inter- and Intra-Net

Ben Wilson, Director of Information Services, presented this item. He explained that the internet is for outside communication and the intra-net is for internal communication. Wilson demonstrated each system’s capabilities.

12. REVIEW ASSIGNMENTS

Not done today.

13. EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 12:04 p.m.

Sharon Giles
Recording Secretary

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