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January 8, 1997
REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor - following HACSA

Chair Cindy Weeldreyer presided with Steve Cornacchia, Ellie Dumdi, Bobby Green, Sr. and Peter Sorenson present. Sharon Giles, Recording Secretary.

1.    ADJUSTMENTS TO THE AGENDA

Three items of Emergency Business was identified, with Order 96-1-8-12 (below) being approved at this time.

2.    PUBLIC COMMENTS

Michael Gorman, P.O. Box 12167, distributed a handout including articles from several different sources (see material on file). He read a statement into the record dealing with a lawsuit that he is involved in.

Debra Pilcher, attorney, 975 Oak Street, Suite 700, stated that she was representing clients Jim and Mary Evonuk, neighbors of Ina Saunders, involved in Consent Calendar item E.1. regarding whether to hear an appeal on the Saunders’ matter. She encouraged the Board not to hear the appeal. Cornacchia noted that the handling of the merits of a quasi-judicial matter such as this must come forward in an appropriate matter, which this forum is not. He stated that the Board has already decided to hear this appeal on the merits of countywide significance. Cornacchia indicated that the decision to hear this item has already been made and today’s item is simply a matter of notification. He suggested that Pilcher work with Kent Howe on how to weigh-in at the appropriate time with regard to the specific area on which the appeal is being heard. Pilcher stated that her request today is to pull this item off of the Consent Calendar and reconsider hearing the appeal. Teresa Wilson, County Counsel, indicated that she would advise planning staff to notify the other party in this matter of Pilcher’s comments today to allow their response.

3. COMMISSIONERS' ANNOUNCEMENTS

Sorenson thanked Green, Van Vactor and Arlene Marshall for their orientation efforts. He indicated that he and Jan Clements will be continuing their orientation by meeting with all departments. Cornacchia suggested that Sorenson seek out any planning documents that a department may have.

Dumdi commended Green for his State of the County address this morning.

Weeldreyer announced that the Board has been invited to attend the swearing-in ceremonies in Cottage Grove and Eugene.

Weeldreyer also announced that John Cole has been appointed as Land Management Manager.

Weeldreyer discussed the Senate 20 interview process to occur on Tuesday, January 14 at 9:00 a.m. and asked that Board members submit their questions to her in advance to avoid duplication. Sorenson noted that the Democratic party would select their nominees on Sunday, January 12. There was consensus to interview candidates individually with other candidates out of the room.

Weeldreyer thanked fellow Board members for their vote of confidence this morning. There was discussion related to keeping all Tuesdays and Wednesdays open for Board meetings.

There was consensus that Arlene Marshall would distribute the list of commissioner committee appointments for review.

There was consensus to include a status report/update on the MRF situation on the January 15 agenda.

4. COMMISSIONERS' BUSINESS

a. ORDER 97-1-8-1/In the Matter of Appointing Members to the Lane County Fair Board.

Weeldreyer referred to her January 8 memorandum regarding the forwarding by she and Cornacchia of six names to be considered for the appointments. Wilson remarked that the Fair Board members whose terms are expiring (Hansen and Voorhees) will hold over until their replacements are chosen. She indicated that failure to make the appointments today would put the Board in technical violation of the statute; however, this short delay due to illness and the holidays allows for the standard of good government.

Cornacchia suggested sending a message to the Fair Board regarding this delay and suggesting holding off on any potentially important decisions until the new appointments are made. Cornacchia also suggested narrowing the list down to a smaller number. Responding to Green, Cornacchia indicated that he was most comfortable with the entire Board interviewing finalists. There was consensus to delay the appointments for one week (or more depending on schedule availability) to allow the Board to interview finalists. Sorenson indicated that Fairgrounds’ neighborhood groups were interested in an appointment from their area and that Frank Drysdale was their candidate. Cornacchia suggested narrowing the field down to three candidates. Dumdi noted that the neighborhood groups have indicated that communication has improved recently. She expressed concern that representation specifically from the neighborhood group opens this up to other "special interests," noting that she is more interested in someone with more general background. Cornacchia concurred, observing that the neighborhood group can use their area commissioner for input. Sorenson offered the possibility of having each commissioner appoint one member to the Fair Board, but did not receive support for that idea. Weeldreyer remarked that diversity, community longevity and business backgrounds were among her criteria. Cornacchia suggested that each commissioner choose three names with those receiving the most votes being interviewed. He lobbied briefly for Jon Jaqua. The Board did a straw ballot for their top three choices. The vote resulted in Jon Jaqua receiving 4 votes, Francesca Johnson receiving 3 votes, Peter Bartel receiving 2 votes, Elizabeth Gibson receiving 2 votes and Dean Hansen receiving 2 votes. Janet Amundson and Frank Drysdale each received one vote, with the other two applicants receiving no votes. It was agreed that an attempt would be made to contact the top five candidates for interviews at next week’s Board meeting, with leeway to schedule two weeks out, if necessary, in order to coordinate schedules. (A matrix with individual Board member’s votes is included in the packet file.)

b. ORDER 97-1-8-2/In the Matter of Appointing Members to the Lane County Budget Committee.

MOTION: Approval of the Order reappointing Marie Bell and appointing Verna Brown and Mary Ann Holser to the Lane County Budget Committee. Cornacchia MOVED, Sorenson SECONDED. VOTE: 5-0.

5. EXECUTIVE SESSION as per ORS 192.660

To be held later today.

6. COUNTY ADMINISTRATION

a. Announcements

Bill Van Vactor, County Administrator, referred to a letter from Steve Greenwood of the DEQ and a proposed response drafted by Ken Kohl. There was concurrence to prepare the draft letter for Weeldreyer’s signature.

Van Vactor referred to a request from Bob Cantine regarding Van Vactor’s participation in AOC-related meetings regarding BM47 and BM30 and asked for Board input regarding priorities related to these meetings Friday which conflict with PSCC. A majority of the Board offered support for Van Vactor’s attendance at the state meetings Friday.

7.    PUBLIC WORKS

a. ORDER 97-1-8-3/In the Matter of Reappointing Two Members to the Parks Advisory Committee.

MOTION: Approval of the Order reappointing John Rosselli and Dan Gleason to the Parks Advisory Committee. Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.

b. ORDER 97-1-8-4/In the Matter of Creating the Classification and Salary Range of Waste Reduction Specialist and Eliminating the Classifications of Recycling Coordinator and Recycling Program Manager and Creating the Classification and Salary Range of Special Waste Specialist and Eliminating the Classification of Special Waste Program Manager.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED. Sorenson expressed concern about elimination of the term "recycling" in favor of "waste reduction" in the titles. Craig Starr observed that the position includes waste prevention and re-use in addition to recycling. VOTE: 5-0.

8. CONSENT CALENDAR

A. Approval of Minutes: September 4, 1996, Regular Meeting, 9:00 a.m.

September 18, 1996, Regular Meeting, following HACSA
October 2, 1996, Regular Meeting, 9:00 a.m.
October 2, 1996, Regular Meeting, 1:30 p.m.
November 19, 1996, Emergency Meeting, 10:00 a.m.
December 19, 1996, Emergency Meeting, following Executive Session

B. County Counsel

1) ORDER 97-1-8-5/In the Matter of Selecting Newspapers to Publish Ballots, Annual Statement of Contracts, Personal Property Tax Warrants, and Notices of Real Property Tax Foreclosure.

C. Health and Human Services

1) RESOLUTION AND ORDER 97-1-8-6/In the Matter of Accepting Revenues From the State of Oregon; to Increase Appropriations in the Amount of $20,000 in Fund 85 for FY 96/97.

D. Human Resources and Management Services

1) ORDER 97-1-8-7/In the Matter of Authorizing Reimbursement of Expenditures from Bond Proceeds.

E. Public Works

1) ORDER 97-1-8-8/In the Matter of The Board of County Commissioners Decision to Elect to Hear an Appeal, On-the-Record, of a Hearings Official's Decision Denying a Request to Allow a Farm-Related Dwelling Within the Exclusive Farm Use Zone (PA 4120-95, Ina Saunders) (On The Record Hearing: January 29, 1997, 1:30 p.m., Harris Hall Main Floor).

2) ORDER 97-1-8-9/In the Matter of Releasing, Dedicating, and Accepting a Portion of a Reserve Strip, a Parcel of County Owned Real Estate, as a Public Road (17-05-30) (Winter Lane).

3) ORDER 97-1-8-10/In the Matter of Vacating Flightline Road Being in Section 9, Township 17 South, Range 4 West of the Willamette Meridian, Without a Public Hearing, and Adopting Findings of Fact.

4) ORDER 97-1-8-11In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1080 (Hunsaker Lane) (17-04-11).

MOTION: Approval of the Consent Calendar. Green MOVED, Dumdi SECONDED. VOTE: 5-0.

9. REVIEW ASSIGNMENTS

Not done today.

10. EMERGENCY BUSINESS

a. ORDER 97-1-8-12/In the Matter of Proclaiming 1997 as the Twentieth Anniversary of Womenspace.

This item was discussed at the beginning of the meeting. Weeldreyer read the Order into the record after representatives from Womenspace introduced themselves.

MOTION: Approval of the Order. Dumdi MOVED, Cornacchia SECONDED. VOTE: 5-0.

b. ORDER 97-1-8-13/In the Matter of Approving the Contract with Catholic Community Services of Lane County for Services to Teens Under the Healthy Start Program and Delegating the County Administrator to Execute It.

MOTION: Approval of the Order. Dumdi MOVED, Cornacchia SECONDED. VOTE: 5-0.

c. ORDER 97-1-8-14/In the Matter of Appointing a Justice Pro Tempore for the Central Lane Justice Court.

MOTION: Approval of the Order appointing Lisa Crawford as Justice Pro Tempore for the Central Lane Justice Court. Dumdi MOVED, Cornacchia SECONDED. VOTE: 5-0.

There being no further business, this meeting recessed into Executive Session at 3:48 p.m.

Sharon Giles
Recording Secretary

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