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October 15, 1997
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA

Chair Cindy Weeldreyer presided with Steve Cornacchia, Ellie Dumdi, and Pete Sorenson. Bobby Green, Sr. was excused. Tarra Withers, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Weeldreyer noted the adjustments to the agenda which included:

1) An emergency business item relating to Duncan Island Road Mitigation Project (ORDER 97-10-15-13).

2) A resolution ORDER 97-10-15-14 at the request of the Eugene 4J School Board on Ballot Measure 52.

3) There is an additional 15-minute allotment under Health and Human Services which provides an overview of the impact for the transition of a fee for service based system to a manage care system. This overview would provide a better context to the business items that will follow.

4) ORDER 97-10-15-9 Tobacco Issue was pulled.

5) There is a time certain for the Peace Officers at 11:30 A.M.

6) 4b. (Discussion/Hyundai West Eugene Wetland Pan Amendment Request.) will follow public comment. This would provide a better flow of information for the topic.

7) ORDER 97-10-15-15 (The composition of the future focus task group which was discussed at the Leadership Meeting) will come under Commissioner Business.

2. PUBLIC COMMENTS

The following individuals submitted fax letters in support of the Hyundai Phase III: Robert Bagley, 3990 Eddystone Place, Eugene; Daniel Stone, 1126 Regency, Eugene; Shannon Mercer, 2826 Willakenzie, Eugene; Audra M. Peterson, 2808 Maranta Street, Eugene; Joseph Lewis, Manufacturing Technician, H.S.A.; Jake Fowler; and Sarah McCallum. (See materials on file.)

Florence Brown, 24164 Hwy. 36, Cheshire, stated she was speaking on behalf of the Auspice National Grandparents Coalition. She said she came to the Board four years ago saying there needs to be a kinship bill and that request was fulfilled on October 1, 1997. She stated there is a bill pending that allows grandparents to intervene the moment the state takes the grandchild. Brown said the National Grandparents Coalition has approximately 10 chapters throughout Oregon, and that has happened in the last four years. Brown said the next goal for her coalition is to have judges and state paid lawyers comply by the law. Brown said the laws were there before, however no one complied with them.

Dumdi said she is grateful of Brown’s efforts.

Sorenson said the efforts made by Brown and her coalition to legislators and U.S. Congress is appreciated.

Weeldreyer expressed her appreciation of the coalition’s efforts in identifying a situation where they could adhere to the process of having a law clarified to provide the authority in making changes for grandparents’ rights.

Brown handed out an article from the September 7, 1997 Register Guard Opinion section, "Grandparents Need Support In Custody Situations" written by Ron Wyden. (See materials on file.)

Penny Anderson, 4055 Royal #25, Eugene, Co-Chair of the Homeless Action Coalition, asked the Commissioners to appoint a liaison to the City Task Force that was recently formed. The task force is entitled the Homeless and Shelter task force. The next meeting for the task force would be held on October 15, 1997 in the McNutt Room. Anderson said the campaign had gathered nearly 3,000 signatures in a petition addressing the homeless situation. Anderson said there was a vigil held Monday evening in front of City Hall acknowledging the homeless issue. Anderson said the coalition’s efforts are not to concentrate on targeted groups like the elderly, veterans, and the homeless single parents, but instead find a safe place for the people to sleep.

Van Vactor said he has had discussions with Commissioner Green, representative for the Human Services Commission (HSC), and stated this committee is also working on this issue. Van Vactor said because Green is not available today, he could not comment on the exact details of where the committee is on this subject. Van Vactor said he would request a report from Steve Manela in terms of what Lane County’s role has been in regards to the homeless issue.

Sorenson acknowledged that he too is on the Human Services Commission and concurred with Van Vactor’s comment that the HSC has been very involved with the subject of Homelessness. Sorenson said Eugene Councilor Bobby Lee has been invited to HSC meetings and Eugene Councilor Pat Fair is on the HSC. Sorenson also said the HSC is made up of 2 Lane County Commissioners, 3 City of Eugene Councilors and 3 City of Springfield Councilors.

Kathy Madison, 1401 Willamette, Eugene, said she is representing the Eugene Area Chamber of Commerce (EACC), a private non-profit organization which represents 13,000 members in their region and those members employee more than 35,000 individuals in Lane County. Madison said one of the objectives of the West Eugene Wetland Plan is to "find a balance between environmental protection and sound urban development." Madison said as the plan was implemented, more than 15,000 acres of wetlands were set aside for protection. Madison said on Hyundai’s phase 3 side, 11 acres of wetland will be used - that is less than 1% of the total wetlands in Eugene. Madison said the fuss is not about wetlands but rather about growth in the community and its positive and negative impact. Madison said there needs to be more information on this subject. She adds Hyundai’s offer to request an environmental impact statement as part of their full permit application is an offer to rise above local politics and provide more information about the impacts this development will have, and perhaps help find a balance. Madison urged the Board to support Hyundai’s request to opt out of the West Eugene Wetlands Plan.

Kathy Ging, 2878 Harris, Eugene, expressed that the health of the river is the health of the people. Ging said as a realtor, she has noticed buyers already avoiding purchasing homes near Hyundai. Ging is opposed to Hyundai’s development. (See materials on file.)

Susan Smith, 840 W. 26th, Eugene, expressed her concerns about Hyundai’s West Eugene Wetlands Plan Amendment Request. Smith said there is no need for Hyundai to bypass the local government process and ask non-local authorities to decide on an issue which impacts local people. Smith said the Wetland Plan criteria does not need an amendment. Smith said Hyundai’s attempt to waive the rules of the Wetlands Plan, the very rules Hyundai used to justify the development of Phases 1 and 2, is wrong. Smith said the time-tested criteria have been in place prior to Hyundai’s arrival and have not only been enforced for all other businesses, but these criteria have been accepted and abided by.

3. COMMISSIONERS' ANNOUNCEMENTS

ORDER 97-10-15-15/In the Matter of Appointing a Future Focus Task Force to Review County Services and Revenues.

Weeldreyer read the Order in its entirety. (See Order 97-10-15-15).

MOTION: Approval of the Order.

Dumdi MOVED, Weeldreyer SECONDED.

Sorenson asked if the meetings would be open to the public.

Van Vactor responded the meetings would be held as public meetings.

Referring to the phrase in the last order, "How should the County pay for the services?", Sorenson commented this phrase invites discussion on how fair is the current method of paying for these services, and how can the system become more fair. Sorenson noted one of his interests is to examine other ways of funding County services. He asked if the task force would have the opportunity to seek alternative revenues.

Van Vactor responded that the appointed citizens would have the opportunity to explore alternative revenues.

In response to a question by Sorenson regarding number of individuals who would be appointed to the task force, Van Vactor said 5-7 individuals will be selected on October 29 when the appointments are made.

MOTION passed, VOTE: 4-0.

Van Vactor noted that there wasn’t much discussion at the Leadership meeting in regards to the County’s intergovernmental partners on the issue of Public Safety, and this issue will be discussed at the Public Safety Coordinating Council.

4. COMMISSIONERS' BUSINESS

a. REPORT/Communication Points for "New Directions" Forum.

Weeldreyer indicated Peter Thurston (Community and Economic Development Coordinator) and Stephanie Schultz (Rural Development Coordinator) would provide some talking points (as it was assigned from October 8, 1997 Board Meeting) of what should be Lane County’s position at the forum on economic development.

Thurston made reference to the draft letter created by himself and Schultz (see materials on file). Thurston noted the proposed changes in the LADD program delivery and eligibility would impact many of Lane County’s smallest rural communities. Thurston noted these changes would include incorporated cities and unincorporated areas served through the Rural Community Improvement Council and water quality programs that Lane County provides. Thurston asked for Board input on the process and final adjustments to the letter which would be included in the forum process as well as evaluation of the proposed Distressed Communities Designation Process.

Weeldreyer commented the purpose of the "New Direction" forum was a result in the last legislature where there was a reduction of the biennium budget of the Oregon Economic Development Department by 45%.

Dumdi said one of her concerns is what will happen to small unincorporated communities. She expressed the discussion at the forum will lead to an action that will include these communities. Dumdi referred to communities such as Mapleton, Marcola, Blue River and Blachly whom are not tied to any other economically viable community.

Cornacchia asked for more insight to the statement by OEDD (Oregon Economic Development Department) when it refers to the impact reduction to rural Oregon.

Thurston commented the impact would be a reduction of money and available resources. Thurston noted the percentage of impact could be measured in a variety of ways, one of which may be assistance with infrastructures. He commented the infrastructure program makes up the majority of funding that comes through OEDD to the rural area and this funding has been greatly reduced.

Schultz noted the decisions of the "New Directions" forum will center around two main issues: the definition of rural, and what is rural?

Responding to a question by Cornacchia regarding an agreed-upon definition of distressed community, Schultz said there are two lists available, one of which was developed by Arthur Aire at Oregon Economic Development (OED).

Sorenson expressed advocacy with the consistency in how OEDD and the Oregon Department of Land Conservation Development (ODLCD) uses their definition. Sorenson remarked the concept of distressed community does cut-across urban, rural and suburban boundaries. Sorenson expressed appreciation on Thurston’s and Schultz report.

Responding to the comment of defining rural communities, Thurston said during the forum he could acquire more information on OEDD and Land Conservation and Development Council (LCDC) definitions of rural community and report back at a later date.

Schultz commented one of the program changes with the New Directions is there will no longer be multiple programs with all of their own rules, instead the bulk of the second biennium budget will have all of its revenue in one category entitled Community Development Fund.

Weeldreyer voiced the Board’s approval of the draft written by Thurston and Schultz. Weeldreyer also concurred with the Board to have Thurston and Schultz report back with a follow-up of the conference.

b. DISCUSSION/Hyundai West Eugene Wetland Plan Amendment Request.

Steve Gordon, from Lane Council Of Governments (L-COG), provided an overview. Gordon said he has worked with the City of Eugene and the County on the Wetlands Plan since 1987. Gordon said the City and County adopted the Wetlands Plan in 1992. Gordon said in 1993 a supplemental inventory was done and wetlands were discovered on the Willow Creek Industrial Site. Gordon said in 1995 Hyundai announced the decision to purchase the site, Gordon said, and Hyundai went through an individual permitting program with the Corps of Engineers and was granted a permit to fill a little more than 10 acres on phases 1 and 2 of the industrial park expansion.

In 1995 the Board and the City of Eugene processed some amendments to the West Eugene Wetlands Plan, Gordon said. Gordon provided information to an option Hyundai may seek in regards to the West Eugene Wetlands Plan amendments (see material on file). Gordon stated the City has not taken action on this proposal, there is a scheduled meeting today and there will be a forum on Monday to receive citizen input on this particular option. Gordon commented the three options that seem valuable are: 1) continue the process of the Wetland Plan Amendments - in which case there will be hearings before the City and the County and there will be an opportunity for the County to review Legislative judicial changes to the Wetland Plans including the designation on the Hyundai side; 2) approve the proposal presented today which has been negotiated between the City and Hyundai which would "call time-out" to the local Wetlands Plan amendment process, and have Hyundai and the City of Eugene suggest to the Corps of Engineers that an Environmental Impact Statement be developed in conjunction with the permit submitted by Hyundai; and 3) have Hyundai submit a regular individual permit request from the Division of State Lands and the Corps of Engineers. Gordon said the third option is no guarantee the Corps of Engineers would require an EIS to be prepared on this wetlands fill in proposed Phase 3.

Gordon responded to a public comment presented earlier. Gordon stated Hyundai has approval for Phases 1 and 2 of their plan. Gordon said Phase 3 which involves about 35 acres would affect nearly 10 acres of wetland, about the same as Phases 1 and 2. Gordon said in Phases 1 and 2 as a condition of the permit, the most sensitive wetlands on the area would be protected, and the mitigation for Phases 1 and 2 is contained in the southeast corner of the site. Gordon said there is a new stream course which connects those protected wetlands in the mitigated wetlands, which are located directly across the street from the Willow Creek Nature Area and are managed by the Nature Conservancy. Gordon said there are about 1500 acres of wetland contained in the revised inventory in West Eugene (about three-quarters are recommended for protection). Gordon said the Bureau of Land Management (BLM), the Nature Conservancy, and the City are buying wetlands from willing sellers at market value. He noted the system is Eugene’s largest open space system. Gordon explained Hyundai’s Wetland request in Phase 3 represents less than 1% of the total inventory.

Dumdi asked for more input to Hyundai’s mitigation activities on the site in regards to the wetland area proposed.

Gordon said it will be a mosaic of wetlands that Hyundai is restoring which includes a stream course, small pools that would be wet seasonally, and some prairie habitat. Gordon explained it will be an attempt to replicate historic wetland conditions.

Gordon concurred with Dumdi that the replication will be in the southeast corner of the Phase 3 site. He pointed to the letter (see materials on file) referring to a time-out on all the plan amendment for the entire site. Gordon said part of the reason is because Phase 2 is not completely developed and there may be opportunities to lessen the magnitude of Phase 3 impact by considering Phase 2 and Phase 3 together.

In regards to the three options, Sorenson asked for a time line of processing the Wetlands Plan amendments. Sorenson asked when will the joint public hearing of the Planning Commissions be held.

Gordon said two joint hearings have already been conducted and have received staff reports on four to five sets of amendments. Gordon said the only piece that has not had action is with Hyundai. Gordon said there is no schedule until these negotiations have been resolved. The City has not moved the staff report forward to its Planning Commission or to the Lane County Planning Commission, Gordon said.

Sorenson asked what were the recommendations to the Planning Commissions.

Gordon said there hasn’t been staff recommendations released to the public at this time. Gordon said he believed there may have been a public information request by The Register-Guard and The Citizens For Public Accountability. Gordon said that draft contains recommendations that contain a split designation for Phase 3, part of development and the other part restore. Gordon said this type of designation is defined as a Protect and Restore Designation.

Sorenson referred to Gordon’s comment that the application for a Army Corps or DSL permit wouldn’t necessary involve a Federal Environmental Impact Statement, but asked for more information if a statement is conducted.

Gordon said there was a meeting with the Corps of Engineers in DSL and discussed this issue. The scope is fairly broad if you look at the criteria that the Core has to consider an issue in the 404 Wetland Permit which includes not only environmental concerns but also social economic concerns, Gordon said.

Sorenson asked about the current statues with the negotiations between the City and Hyundai.

Gordon said he believed the city manager was looking at a range of alternatives.

Cornacchia asked why is there a move to go through amendments when there was a plan agreed upon. Cornacchia said he recalled several properties were set aside for a variety of reasons and at a later time these properties would be designated. Cornacchia asked why there was a need to change the criteria and how is this exercise to avoid the appearance of changing the rules for Hyundai.

Gordon said there were several reasons why the plan amendments evolved. The original inventory was done in 1989 and since then there has been substantial change with information and criteria used to define wetlands. Gordon said the 1989 delineation manual was used when the study was conducted for the first plan. Congress demanded the Corps does not use that methodology anymore. Another reason Gordon stated for the plan amendments was that the Board and the City highlighted some sites to be revisited for more detailed on-site information, and a third reason was when the plan was approved by the state and federal agency (they approved the majority of the plan but not in its entirety), they requested more information about some sites. The speedway property was one of those sites and a couple of industrial sites near Rexius (between Amazon Canal and 18th).

Gordon believed changing the criteria in the plan was a legislative action. Gordon said on the one hand it may seem unfair but on the other hand as an elective official, where the buck stops there is latitude for the Board to amend those criteria as a result of the testimony received. Gordon said the outcome of adopting the criteria and applying them lay in the Board’s hand.

Cornacchia expressed appreciation for Gordon’s comments. Cornacchia commented the 1300 acres was identified in the original plan, and now there is reference to 2400 acres.

Gordon clarified in stating it was 1307 acres with an addition of 240 acres for a total of approximately 1500.

Cornacchia asked of the 1500 total how much has been purchased or soon to be purchased by BLM, City of Eugene, and private non-profits.

Gordon said the goal of the plan is to purchase all the wetlands that are recommended for protection and restoration. Gordon said 1260 acres owned by the partnership in West Eugene Area and about 400 in the rural area (near Fern Ridge that have been purchased). Gordon said the 1260 acres includes half of the wetlands.

Cornacchia asked Gordon what his personal opinion was in regards to what action the Board should take on this particular issue.

Gordon recommend the Board wait until the City Council take action. Gordon commented the City, city manager and staff should attempt to negotiate with Hyundai and reach out to the community to find a different way of conducting dialogue that is more civil than the current experiences on this issue. Gordon noted if the EIS is forthcoming, he thinks it offers an opportunity to answer some of the questions that have been raised such as what are the potential air impact on the Willow Creek natural area, or what are some of the storm run-off impacts from the site on the Amazon drainage system and the Willow Creek drainage system.

Weeldreyer stated that as a Commissioner she would like to ensure that questions asked by the public have answers. Weeldreyer noted she would like to move beyond the contentiousness of what has been witnessed at the local level on this issue. Weeldreyer noted sometimes in order to provide fairness to both parties a change of jurisdiction is often done in a trial.

The Board agreed to hear more discussion in two weeks following the discussion with the City.

5. RESOLUTIONS

a. ORDER 97-10-15-1/In the Matter of Proclaiming Construction Awareness Week be Observed in Oregon the Week of October 27-31, 1997.

Weeldreyer read ORDER 97-10-15-1 in its entirety. (See Board Order 97-10-15-1).

MOTION: Approval of the Order.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

6. EXECUTIVE SESSION as per ORS 192.660

Time Certain at 2:30 p.m.

7. COUNTY ADMINISTRATION

a. Announcements

b. ORDER 97-10-15-2/In the Matter of Accepting a Disaster Recovery Grant From the CDBG Program to Assist in the Disaster Recovery Efforts of Various Public Organizations; Appropriating $276,984 in Fund 24, Department 17; $15,000 in Fund 24, Department 03; and Increasing the Program Services Coordinator Position in County Administration by .15 FTE.

MOTION: Approval of the Order.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

Weeldreyer recessed the Board for a 15-minute break.

8. PUBLIC WORKS

a. DISCUSSION/I-5 Interchange Studies.

Harvey Hoglund, Transportation Planner for Lane County; Nick Arnis, Transportation Planner for Oregon Department of Transportation (ODOT); and Don Eric, District Manager for ODOT Maintenance of Lane County provided an overview of the I-5 Interchange Studies.

Hoglund commented that the Arnis presentation will provide information on the work that has been done in the last year in working with the communities of Creswell and Coburg in developing concepts of upgrading the interchanges on I-5 in both of those cities. Hoglund said the materials provided to the Board include the administrative rules which govern ODOT’s process for adopting facilities plans. Hoglund said although there is no explicit reference for formal involvement by local-elected officials, he suggested the Board’s discussion with Arnis would be a constructive step in the process and formally to endorse the plans, once they are adopted at the local level.

Arnis said the main points he wanted to focus on was to brief the Board on what has happened so far on the refinement plans or facility plans and discuss the process of viewing the plans for consistency with the comprehensive plan.

Arnis said ODOT has taken a lot more active role in its planning process. Arnis expressed that ODOT wants more public involvement and more review of the designs by the public and local officials before the plans are placed in the project document. Arnis commented the theme of refinement plans are to improve the safety and operations of the interchanges and to protect and manage these investments.

Arnis expressed his involvement in working with the communities of Coburg, Creswell and residents in the area of Beltline I-5 with the refinement plans. Arnis said each community has a Citizen Advisory Committee and anything Arnis does (memos, technical analysis, etcetera, etcetera) is sent to the advisory committee. Arnis expressed the Citizen Advisory Committee has made recommendation on two design concepts which will be forwarded to each of the city’s planning commissions and city councils (see materials of file).

Arnis said this is a new process ODOT has undertaken. Arnis remarked he must receive approval from the planning commission and city council to move forward with the refinement plans, and if the plans are not approved, he must go back and find an acceptable solution for these communities and ODOT. Arnis said prior to this process, ODOT would have a project and move forward without necessarily receiving a lot of feedback from the communities.

Arnis presented the design concepts of Coburg and Creswell (see materials on file). Arnis said the major issue with each of the designs is not necessarily about the refinement plan but rather road access, driveways, and local street connections, and the concern arises when a vehicle exits the ramp terminals. He explained the concern expressed by the advisory committee in Coburg is when a vehicle goes down Pearl Street into Coburg, and in Creswell the advisory committee is concerned when a vehicle goes down Oregon Avenue. Arnis said in order for the interchange to operate and function properly in regards to ramp terminals, the local street system needs to operate efficiently or there will be back up at the ramp terminals.

Arnis noted facilities that will be impacted by the interchanges have been sent notices and encouraged to attend the meetings and open houses concerning the proposed changes.

Sorenson asked for clarification on jurisdiction for the City of Coburg and Lane County in regards to the proposed Coburg interchange plans.

Van Vactor responded the boundaries are right at the interstate (I-5).

Sorenson asked if the building of the circular ramp, which is on the eastern side of I-5, would require a change in the land use plan.

Arnis concurred with Sorenson and said he would like to receive an amendment or an adoption of the facility plan in the comp plan. Arnis said part of the property is under ODOT jurisdiction.

Hoglund expressed this particular issue may not require an amendment so much as a co-adoption of the facility plan that includes the County because the County has adjacent land use. Hoglund recalls the transportation planning rule that interchanges are one of the uses allowed in the EFU zone. Hoglund stated the ultimate goal would be to take all the interchange facility plans that ODOT prepares and incorporate them into the County TSP as elements of the plan.

Sorenson asked Arnis what his recommendations are to the Board. Sorenson expressed appreciation for ODOT’s efforts in coming to local jurisdictions to work on these issues.

Arnis said the facility plans need to be adopted by the Coburg and Creswell transportation plans and when this occurs, referring to Hoglund’s comments earlier, these small city system plans will then be adopted into the County Transportation System Plan. Arnis was informed by ODOT to have the interchanges adopted at a regional level, which is the County Transportation System Plan. Arnis noted with the case of Coburg he would like more discussion because of the land use jurisdiction.

Weeldreyer expressed in the past the Board has made a strong statement in wanting a strong element of local control in the design of facilities that the State Transportation Department does in our County. Weeldreyer referred to Highway 58 and the success of local input. Weeldreyer noted since Creswell and Coburg have gone through their transportation planning process, had citizen committee input, and their city councils have endorsed the plans, and finally looking how it fits with the overall County transportation plan, she asked if any commissioner had reservations weighing in at that level.

Sorenson asked if they could endorse all the projects and request more ODOT money for other activities within the county.

Arnis said in the past when such projects were conducted, there was a prioritization of the county’s projects for ODOT to consider. Arnis expressed he was not aware of how ODOT is working with more regional decision-making bodies. Arnis said if he was to use the old model, the question would be what would be the priorities for ODOT projects in Lane County. Arnis noted it depends on the funding and the funding allocations for modernization projects.

Weeldreyer clarified that Arnis’s comment on regional prioritization is referring to Region 2 rather than the region for Lane County.

Arnis responded that he was referring to District 5 Lane County Region.

Weeldreyer noted Region 2 reaches out to Astoria and excludes the metro counties and the Portland areas.

Dumdi asked for clarification of whether or not District 5 encompasses the Metropolitan Eugene/Springfield or is it the entire Lane County?

Arnis noted it is Lane County plus.

Weeldreyer referred to the question if the Board was comfortable in being involved in the review and prioritization exercise for the facilities plans and working in cooperation with the local jurisdictions that are involved.

There was Board concensus.

Dumdi expressed she is supportive of this exercise. Dumdi noted if constituents have questions, then the Board should be able to respond and it would be beneficial for the Board to be briefed on the progress of the facility plans.

Weeldreyer asked Arnis about the issue of Bloomburg Road and the problem with 30th Avenue and the traffic to Lane Community College. Weeldreyer noted she is aware of how long it takes a community to work its way up in the level of the planning process for an interchange improvement within the state ODOT system. Weeldreyer expressed the safety considerations need to be made at the 30th Avenue interchange. Weeldreyer asked what are some steps the Board could do to move the project forward on an interim bases.

Arnis said there were two ways to pursue the issue. For the short term would be acquiring safety money for a ramp. Also, safety money would need to be acquired for the Delta Interchange. The best way to proceed would be to have the Statewide Transportation Improvement Program (SIP) updated. For the long term, it is anticipated that some money will be devoted to that area, but there will be a much larger issue to address about I-5 from the Willamette River down to Highway 58.

In reference to the 30th Avenue interchange, Sorenson expressed a lot of the transportation on the road is reflected by the Lane Community College access and one of the projects that is being worked on is a group bus pass with Lane Transit District, similar to the group pass of Sacred Heart Hospital and the University of Oregon. Sorenson asked if there is any measurable effects on reducing the traffic hazards at 30th and Bloomburg interchanges.

Arnis commented that he was not sure of Sorenson’s question. However, similar things have been done under the Transportation Demand Management Measures. Arnis noted with similar situations there were requests to shift work hours and this resulted in an improvement with the flow of traffic on the ramps.

Madden commented that Weeldreyer and himself participated in a public forum last May and presented the issue to Lane Community College and from the demand management side, it would be prudent if LCC could spread their peak load over a period of an hour rather than Monday, Wednesday and Friday all the students, faculty and staff arrive at 8:00 a.m. Madden expressed there were concerns from other businesses such as the Emporium who are frustrated because their employees need to arrive at 8:00 a.m. also, and the leadership of the Board could influence some of these groups to examine ways to spread their impact on the system over a period of time. Madden said the cost for the improvements envisioned for the area would be 13 to 15 million dollars. Madden asked if it would be a prudent investment of the taxpayers’ dollars just because there can’t be an adjustment to class schedules by 30 minutes or an adjustment in work schedule by 30 or 20 minutes. Madden said currently he is looking for signal equipment and that going back to a signalized turn at the top of the off ramp may be a short-term solution. Madden noted whatever solution is sought, it would come out of his District Maintenance Budget. Madden noted a full computer control signal with a dump loop on the off-ramp would cost approximately $50,000.

Weeldreyer asked for Board support for her to draft a letter in support of Madden’s operations to make some interim safety improvements to McVey Highway.

Cornacchia suggested the letter should be edited by the County Administrator and Public Works Department.

Sorenson concurred with Cornacchia.

Weeldreyer expressed to Maddox that having served on the LCC Board getting the class schedule changed is not a simple task and because it is a commuter school, a lot of individuals do need the morning classes in order to attend to their afternoon jobs. Weeldreyer said she will continue to work with the college and make some adjustments when possible.

Arnis thanked the Board for their time and expressed he will continue to update the Board on the local adoption process.

b. ORDER 97-10-15-3/In the Matter of Appointing One Member to the Roads Advisory Committee.

John Goodson of Public Works said the matter was to fill the vacancy on the Roads Advisory Committee for one of the two at-large positions. The Board requested the Roads Advisory Committee interview the three applicants for the position. A subcommittee of the Roads Advisory Committee along with Commissioner Dumdi conducted the interview on September 24, 1997 and unanimously recommended Mary Wirtz (Manager at Member Services with Lane Electric Cooperative and member of Chamber of Commerce) be appointed to the position.

Dumdi said the subcommittee was impressed with Wirtz knowledge and willingness to serve on the committee. Dumdi noted the other candidates for this position were encouraged to keep their application active.

MOTION: Approval of the Order and appointing Mary Wirtz to the vacant at-large position on the Roads Advisory Committee.

Dumdi MOVED, Sorenson SECONDED. VOTE: 4-0.

c. ORAL STATUS REPORT/Leachate.

Ken Kohl, Waste Management Engineer, gave a brief staff report (see material on file).

d. FIFTEENTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.

e. FIFTEENTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.

MOTION: Move to Sixteenth Reading (1/21/98) and Deliberation.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

9. CONSENT CALENDAR

A. Approval of Minutes: None

B. Health and Human Services

1) RESOLUTION AND ORDER 97-10-15-4/In the Matter of Appropriating an Additional $447,744 in Revenue and Expenditures in Fund 86 for Individuals with Developmental Disabilities (PAAF #12 to the 1997-99 Intergovernmental Agreement 20-001).

2) ORDER 97-10-15-5/In the Matter of the Request of Lane County for an Exemption per ORS 279.015 to Extend Current Medicaid Contracts for Child Center, Eugene Center for Family Development, Looking Glass, Options, Relief Nursery and South Lane Mental Health Through 10/31/97 and to Extend Current New Opportunities Contracts for Child Center, Eugene Center for Family Development, Looking Glass, Options and Relief Nursery Through 12/31/97.

3) ORDER 97-10-15-6/In the Matter of Delegating Authority to the County Administrator to Sign Contract Amendments with Child Center, Direction Service, Eugene Center for Family Development, Looking Glass, Options, Relief Nursery, Scar and South Lane Mental Health.

C. Public Works

1) ORDER 97-10-15-7/In the Matter of Setting a Public Hearing for the Purpose of Hearing Objections to Final Assessments for Improvements to North 19th Street and Yolanda Avenue from Springfield City Limits to North 23rd Street (Public Hearing: November 5, 1997, 1:30 p.m., Harris Hall Main Floor).

2) ORDER 97-10-15-8/In the Matter of Entering into an Intergovernmental Agreement with the State of Oregon Department of Consumer and Business Services, Building Codes Division, to Issue Building Codes Division Electrical Permits and Perform Various Related Tasks, and to Authorize the County Administrator to Execute such an Agreement.

MOTION: Approval of the Consent Calendar.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

10. HEALTH AND HUMAN SERVICES

a. RESOLUTION AND ORDER 97-10-15-9/In the Matter of Accepting Revision #4 to the 1997/98 Intergovernmental Agreement with the Oregon Health Division; Delegating Authority to the County Administrator to Sign the Revision; and Increase Appropriations in Revenues and Expenditures in the Amount of $259,265 in Fund 86 in the Department of Health and Human Services.

To be held in the afternoon.

b. ORDER 97-10-15-10/In the Matter of Accepting an Intergovernmental Agreement with the State of Oregon Mental Health and Developmental Disability Services Division in the Amount of $11,935,311 and Delegating Authority to the County Administrator to Sign the Agreement.

Rob Rockstroh, Department Director, Health and Human Services, gave an overview of the impacts in the shift from a fee for service to managed care for Mental Health Services.

Rockstroh explained when the State of Oregon announced mental health services for clients served by the Oregon Health Plan was moving to managed care, counties and managed care organizations were eligible to bid to manage these services, Lane County ran a request for proposal process to find a managed care organization to partner with and manage these services, and PeaceHealth was selected through this request for proposal process. Rockstroh further indicated that a proposal was submitted to the state and Lane County was awarded all of the local lives. He stated the change of this process would become effective November 1, 1997. (See materials on file.)

MOTION: Approval of the Order.

Rockstroh provided context to the goals of managed care, including client access, quality of service, utilization and penetration of managed care. (See materials on file.)

Dumdi noted she was concerned in how this program would have an impact with services provided by Looking Glass.

Rockstroh responded that collaborated efforts are being made with Looking Glass.

Teresa Wilson, Legal Counsel, noted the file to the Board from Trina Laidlaw, Assistant County Counsel, and herself was to provide an informational summation of the contract (which was approximately 145 pages). Recognizing the documents as a draft, Wilson expressed Legal Counsel could not locate any areas that may warrant legal concern.

Cornacchia inquired about the indemnity clause in the contract.

The indemnity clause is not significantly different from the Boards past approval of indemnity clauses with the State of Oregon, Wilson expressed. Wilson said she felt the indemnity clause does not provide the mutuality which reflects the partnerships that exist but that efforts will continue in having the indemnity clause revised. Wilson added one of the benefits of the changes with the managed care system is how the State has expressed a willingness to work with local governments in correcting areas where there are problems in the contract.

Cornacchia said the information presented to him was the importance of changes with managed health care and working towards an effective transition in carrying out those changes.

Referring to a recent speech by the Governor about health care coverage, Cornacchia asked what happens to the 5-9% of the population that does not have health coverage. Cornacchia noted this small percentage tends to represent children from low-income families.

Rockstroh said these individuals would have to "blow-out" (get to the point of crises at the emergency room) before they receive services because the fee required to provide preventative health coverage is too expensive.

Cornacchia asked recommendations from varied staff on this agreement.

Van Vactor, County Administrator, suggested the Board approve the documents.

Wilson echoed Van Vactor’s comments.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

c. CONTINUED DISCUSSION/RESOLUTION AND ORDER 97-10-8-9/In the Matter of Appropriating Revenue and Expenses in the Amount of $8,756,433 for Managed Mental Health Care; Establishing Five 1.0 FTE Mental Health Specialist, One 1.0 FTE Senior Mental Health Specialist, One 1.0 FTE Administrative Assistant, One .5 FTE Nurse Practitioner, One .5 FTE Administrative Analyst Position, and One .5 FTE Office Assistant; Awarding the Contract to PeaceHealth for Administrative Services; and Delegating Authority to the County Administrator to Sign the Contract.

MOTION: Approval of Order 97-10-8-9.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

11. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 97-10-15-11/In the Matter of Approving and Ratifying a Collective Bargaining Agreement with the Lane County Peace Officers’ Association, Inc.

Ruth Larson, Employee Relations and Benefits Manager, noted Lane County is currently in its second year of a three-year agreement with the Lane County Peace Officers’ Association, Inc. Larson expressed for 1997 and 1998 what has been agreed upon is a 2% increase that has become effective July 1, 1997, and another 2% increase which will become effective January 1, 1998. Larson expressed as part of the bargaining team the Board approve the order, it has been ratified by the Lane County Peace Officers’ Association and recommended by the Sheriff for approval.

MOTION: Approval of the Order.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

b. ORDER 97-10-15-12/In the Matter of Delegating Authority to the County Administrator to Enter Into a Professional Services Contract with Manley Administrative Services to Administer a Flexible Spending Account Section 125 Cafeteria Plan as Recommended by the Joint Labor/Management Benefits Review Committee.

Ruth Larson, Employee Relations and Benefits Manager, provided an overview of Manley Administrative Services. (See materials on file.)

MOTION: Approval of the Order.

Dumdi MOVED, Sorenson SECONDED. VOTE: 4-0.

12. REVIEW ASSIGNMENTS

Weeldreyer will draft a letter in regards to the operation of interchange on McVey Highway.

Thurston and Schultz will report back findings from conference on October 20, 1997. They will gather information on OEDD’s and LCDC’s definition of Rural Community.

There will be another discussion on the Hyundai West Eugene Wetland Plan Amendment.

Steve Manela will provide an oral report on how the Human Services Commission is addressing the homeless issue in Lane County.

13. EMERGENCY BUSINESS

Dumdi provided an overview to Order 97-10-15-13/In the Matter of Entering into an Agreement with Lourn and Nancy Phelps for the Duncan Island Road Mitigation Project. (See materials on file).

MOTION: Approval of the Order.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

There being no further business, this meeting adjourned at 12:00 p.m.

 

Tarra Withers, Recording Secretary

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