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October 29, 1997
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA

Chair Cindy Weeldreyer presided with Ellie Dumdi, Pete Sorenson, and Bobby Green, Sr., present. Steve Cornacchia excused. Tarra Withers, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

1) Emergency Business Item: Duncan Island Road (Order 97-10-29-29).

2) Under Commissioners’ Business, Green wanted to bring up an item regarding the Evaluation Treatment Center. Green is requesting action on this item ((4e) Order 97-10-29-28).

2. PUBLIC COMMENTS

Tom Cleveland, 1430 Willamette #321, Eugene, stated he was in favor of community television. Cleveland reported he is Secretary of the Coalition to Rebuild Community Television. He invited the Board and all of Lane County to watch Community Television on TCI Channel 11. Cleveland said that some of the programs Community Television has produced include: HOLT International Children Services, the Alzheimer Association, the Eugene Springfield Metro Partnership, a show by Chambers Productions for Women’s Space, and the recent coverage of the Youth Summit Pledge at the Lane County Fairgrounds. Cleveland said the coalition can make available video tapes of any community television programs to people who do not receive cable 11 or who are outside the TCI service area. Cleveland said to call 687-8285 for more information on the Coalition’s services.

Weeldreyer commended the Coalition’s efforts in presenting information on a variety of local topics.

Charles Grey, 256 N. Grand, Eugene, stated he is co-chair of the Homeless Action Coalition and expressed concern about the homeless issue. He stated he worked on a campaign which would allow homeless individuals a legal place to sleep. Grey asked the County for support in working with the cities in addressing this issue.

3. COMMISSIONERS' ANNOUNCEMENTS

Weeldreyer announced that 80 students will be at the public service building to take a tour. She said that Mike Moskovitz, Public Information Officer, created a handout for the students. Weeldreyer noted that she and Green will help with the tours.

Weeldryer said that, due to illness, Cornacchia may not attend the meeting on the Oregon Plan. Sorenson offered to take Cornacchia’s place if he was unable to attend.

Green said he will be on a field trip from November 12-16 with other Lane County representatives to visit a Florida detention facility. He noted this facility provides 24-hour assessment and prevention.

Sorenson reported attending the annual meeting of the National Trust For Historic Preservation. He said he enjoyed the topic on use of transportation dollars to promote tourism through promotion of historic sites and places. He stated he could provide a report to the Roads Advisory Committee or Public Works Department. Sorenson said communities such as Austin, Texas have been successful with historic walking tours. He added that he will be contacting Carey Westland at CVALCO (Convention and Visitors Association of Lane County) to share the information.

Sorenson reported he attended an anti-child abuse conference sponsored by the City of Springfield. He noted that Springfield residents were enthusiastic about addressing child abuse.

Sorenson said he had received a letter about the Board’s discussion on using Harris Hall for public meetings. He said he would be interested in using Harris Hall for electronic town hall meetings, and had written on that possibility. He added he has made arrangements with two volunteer certified individuals to use the equipment. Sorenson asked for the Board’s approval.

Weeldryer responded that there is no adopted policy for the use of the video equipment in Harris Hall.

Bill Van Vactor, County Administrator, said LCOG (Lane Council of Governments) had concerns, including who was to assist with the event.

Dumdi asked if the meeting would be a forum for the Board or a forum facilitated by Sorenson.

Sorenson said the forum would be open to the public and he would invite his constituents and anyone who may be interested in attending.

The Board agreed to address this item at next month’s meeting under Commissioners’ Business.

4. COMMISSIONERS' BUSINESS

a. ORDER 97-10-28-1/In the Matter of The Formation of the McKenzie/Mohawk Sheriff’s Law Enforcement District for the McKenzie and Mohawk River Valleys.

Approved at October 28, 1997 work session.

b. PRESENTATION/Adult Corrections Construction Project.

John Clague, Captain, Sheriff’s Office, noted that in July 1997 the Sheriff’s Office presented items concerning the 1145 construction. One item was to make application to the US Marshal’s Service for funds to assist with the construction of the project.

Clague introduced Carolyn Vizzuto, Prisons Services Division, US Marshal’s Service, Washington, D.C., who was present to answer questions. Vizzuto said the site visit was to determine whether or not to accept the application.

The Board introduced themselves to Vizzuto and expressed support for the project.

Vizzuto said she will take present the results to the CAP (Cooperative Agreement Program) Committee. Vizzuto explained that CAP is a federal assistance program which provides assistance to state and local governments for funding renovation, expansion or new construction. Vizzuto said the CAP program has been effective in acquiring bed space for the Marshal’s Service.

Sorenson asked if Congress or the US Marshal Service are looking at building federal facilities or contracting with other federal facilities.

Vuzzito said the Marshal’s Service depends on state and local governments because of the requirement for bed space with a close proximity to the federal courts. Vuzzito added that, in most instances, the bureau’s prison facilities are not close to the courts.

Green asked if Vuzzito had reviewed the plan.

Vuzzito stated she reviewed the CAP application. She noted it needs to be processed through several other approvals before it is finalized. She said the time line on notification of approval would be within one month of their budget’s approval.

c. ORDER 97-10-29-1/In the Matter of Authorizing the County Administrator to Sign Amendment No. 2 for the Guaranteed Maximum Price in the Amount of $31,296,390.00 for the Construction of the Lane County Juvenile Justice Center.

David Suchart, Director, Human Resources and Management Services, informed the Board that the project processed under the GMP (Guaranteed Maximum Price) had saved the County $223,000. Suchart noted the project remains within the appropriated bond funds and is currently on schedule (see materials on file).

Green thanked Suchart for staying on task. He said that by approving the bond measure, the Board has received the endorsement of the community. He added that this is a great opportunity to demonstrate the County’s accountability. Green noted this demonstrates the level of professionalism.

Sorenson asked about the time line for the completion.

Suchart responded that it should be completed in November 1999. He added there will be another groundbreaking for the residential treatment center which won’t be done until the summer of next year.

Sorenson inquired if other funding will be needed because the bond was approximately $39 million and it costs approximately $31 million to build the facility,.

Suchart responded that construction for the main juvenile building was $21 million and the two shelter care facilities are $1.5 million each. He said the remaining cost reflects indirect costs such as permits, land acquisition, and payments to the architects. Suchart stated that $31 million is the guaranteed maximum to construct the three facilities.

Sorenson asked if other costs are within budget.

Suchart affirmed that costs are within the budget.

Van Vactor said that the work training center is also part of the $38.9 million budget, and the citizens of Lane County will address ways to fund the operations of the Juvenile Justice Center. Referring to Suchart’s comment, Van Vactor explained that when the center opens in November 1999, fiscal year 99-00 would need funding to operate at a greater capacity. He said that the Director of the Department, Steve Carmichael, has indicated the center should operate initially at 64 beds rather than the full 96 beds with the potential of leasing some of the other space. Van Vactor said to operate 64 beds in the detention center would cost approxiametly $1.5 million a year and approxiametly $1.5 million to operate the additional shelter facility.

Concurring with Van Vactor’s comments on renting out extra beds, Carmichael explained that the facility capacity was determined by research on future trends involving juvenile crime.

Sorenson asked what it costs other counties to incarcerate one juvenile for one day.

Carmichael said each county sets a number and they are charged the same as Lane County to incarcerate a juvenile on a daily basis, which is about $130 a day. He added that Lane County’s rate is higher because there are fewer beds and more staff is needed to operate the center. Carmichael said there would be more efficiency with the new facility and costs may fall.

MOTION: Approval of the Order.

Green MOVED, Dumdi SECONDED.

Weeldreyer complimented Suchart on managing the project.

Dumdi concurred with Weeldreyer.

VOTE: 4-0.

Suchart thanked Tanya Heaton (Management Analyst), Bonnie Slaven (Architect), and Terry Wilson (Legal Counsel), for their participation in the negotiation process.

d. ORDER 97-10-29-26/In the Matter of Appointing a Future Focus Task Force.

Green requested hearing this next week to allow for constituent contact about this item. In addition, he asked for more response from the Board on issues such as commitment of the task force.

Sorenson supported Green’s request and noted that he and Dumdi attended a conference where one of the solutions was appointment of citizen groups of various types. Sorenson praised the value of the Future Focus Task Force and expressed concern about it being well rounded.

e. ORDER 97-10-29-28/In The Matter of Awarding a Grant of $5,000 To Looking Glass for Services For At-Risk Youth.

Green spoke on funding for the Evaluation and Treatment Center. He presented a request for the Evaluation and Treatment Center (ETC) and provided an outline of the program’s services (see material on file). He said the ETC responds to the emergency mental health needs of youth and their families and provides a safe environment to stabilize the behavior of young people. Green added that the program combines a therapeutic environment with mental health evaluations and treatment after youth return home. He said Looking Glass is the provider for ETC.

Continuing, Green reported that ETC is facing a financial shortfall, particularly in managed care. He declared this is not an attempt to save Looking Glass, the organization, and it has been in the community for over 20 years and will continue to be present under the current leadership.

Green stated the County’s contingency fund is not as "healthy" as some of the County’s partners and is estimated at $25,000. He said it wouldn’t be prudent to spend the full amount on ETC; however, he was requesting some action. He also emphasized that the County would not be the only one participating in ETC’s efforts in meeting their shortfall. Green requested that the Board contribute $5,000--20% of the contengency fund.

Dumdi stated that ETC is a plus because it is an alternative program for youth that may otherwise enter detention facilities.

Weeldreyer thanked Green for his review and invited the representatives from Looking Glass to discuss how $5,000 will help.

Jack Billings, President, Looking Glass Board, said that Looking Glass would be grateful for the County’s help. Billings concurred that this would help homeless and delinquent youth. Billings noted that Looking Glass restructured the ETC program is seeking assistance from the City of Eugene and others. Billings said the plan is to review the current financial budget in early 1998 and determine whether or not a more consistent funding source is available.

Weeldreyer said that the County’s Department of Health and Human Services and the Youth Services Department have expressed support. Weeldreyer questioned if $5,000 from the contingency fund is just symbolic.

Billings said Lane County has been a very active supporter and, of the 13 beds filled on a daily basis at ETC, six are placed by the Department of Youth Services (DYS). He indicated that almost half the program is dedicated to the County. He noted that in the past different sources have crafted a whole program. Billings explained that the mental health portion enabled ETC to use it for mental health services and that source has been significantly reduced from about $250,000 to $75,000. Billings said there had been an meeting of the DEPARTMENT OF YOUTH SERVICES, Oregon Youth Authority, Services to Children and Families, and Mental Health and they agreed that ETC should continue providing services. He added that Looking Glass was able to reduce the cost to $40,000. He noted that there has been minimal commitment through various Lane County Departments, but $5,000 is not a token response.

Van Vactor said some departments have indicated they may assist with very modest amounts. He said County Counsel informed him there cannot be a per se contribution; instead, there should be a contract for services. Van Vactor said if the Board was to pass this, he would interpret that as direction to work with Youth Services or Health and Human Services or any other county department. He said there would be an amendment to that contract and an increase in funding.

Green stated that was his motion.

Billings said the response from the agencies who have used the treatment center has been gratifying.

Green stated that, as a former Eugene City Councilor, he questioned what the County did when the city was asked to assist the community, particularly with homelessness, because it was important to know that the other entities were participating.

Sorenson noted he and Green are on the Human Services Commission (HSC), and that Eugene, Springfield, and Lane County had put together the HSC to coordinate human services between the three entities. He asked how involved Eugene and Springfield were, and if there had been consideration to present this to the HSC to strengthen the cooperative role of the three metropolitan governments.

Billings said he made a presentation to the Springfield City Council about 10 days ago and there was a lot of interest. Billings explained that the emergency needs of Springfield were less because of the potential contribution by Eugene. Billings noted they can still review this and there is support from other agencies like Scar Jasper Mountain.

Sorenson said he was in favor of supporting ETC and wanted to encourage intergovernmental cooperation. He asked if there were additional funds between now and the end of June.

Van Vactor responded that he was not aware of any additional revenues; however, the tax cycle is not completed and the State of Oregon is using the same estimates of property tax collections. Van Vactor said Jim Gangle has not completed the process, and the County may receive more.

Sorenson stated understanding that when Lane Regional Air Pollution Authority (LRAPA) makes collections, the fines are given to Lane County.

Van Vactor said there was a change in rules and the money collected stays with the agency.

Teresa Wilson, County Counsel, said some LRAPA funds stay with the agency to support the enforcement program.

Green asked Sorenson if he would support this action today. Sorenson replied he would support ETC.

Weeldreyer asked Carmichael what needs are unmet in the Department of Youth Services that would be provided with the $5,000 from the contingency fund.

Carmichael responded that ETC is a critical resource to the Department of Youth Services.

Green said there is no request for found monies or unanticipated revenues.

MOTION: County Administrator and Legal Counsel determine the best methodology to allocate 20% of the contingency fund ($5,000) to assist ETC in its efforts to sustain the program.

Green MOVED, Dumdi SECONDED. VOTE: 4-0.

Green thanked the Board and stressed it was important for other jurisdictions take up this item.

5. EXECUTIVE SESSION as per ORS 192.660

None.

6. COUNTY ADMINISTRATION

a. Announcements

Van Vactor noted that Weeldreyer received a memo from Ike Jensen regarding the Public Officials Conference on Emergency Training. Van Vactor asked if the Board had time to review the information. Weeldreyer indicated she would represent the Board.

Van Vactor thanked McKenzie Willamette Hospital and Direction Services for their Wellness Clinic for County employees. Van Vactor noted it took a lot of effort to coordinate the clinic and Geraldine Smith, Health and Human Services, did an effective job.

7. PUBLIC WORKS

a. ORDER 97-10-29-2/In the Matter of Constructing Improvements to Bluebelle Way Affordable Housing Project (41st Place South), Including Assessments and Notice of Pending Lien Against Adjacent Properties.

Green said this item has been presented to the Board several times and this is the final documentation needed to have Public Works move forward and make the assessment on these properties. Green said there has been less than 50% documentation on public disagreement of the order.

Dumdi noted this order was part of the Saint Vincent de Paul project.

MOTION: Approval.

Green MOVED, Dumdi SECONDED. VOTE: 4-0.

b. ORDER 97-10-29-3/In the Matter of Approving a Supplemental Lease Agreement with the U.S. Army Corps of Engineers Which Removes that Portion of the Dexter Park Lease Area which is Managed by the Dexter Sanitary District and Authorizing the County Administrator to Sign the Supplemental Lease Agreement.

Bob Keefer, Parks Director, provided an overview (see materials on file). Keefer said this order is the first item of implementation of the parks consolidation plan.

MOTION: Approval.

Dumdi MOVED, Green SECONDED. VOTE: 4-0.

8. CONSENT CALENDAR

A. Approval of Minutes: None.

B. County Counsel

1) ORDER 97-10-29-4/In the Matter of Amending Chapter 2 of Lane Manual to Make Housekeeping Changes to Conform the Health Insurance Provisions With Current Practices and to Provide for a Pre-Retirement Incentive Program.

2) ORDER 97-10-29-5/In the Matter of Amending Chapter 60 of Lane Manual to Revise Law Library Fees to Comply With 1997 Legislative Changes.

C. Health and Human Services

1) ORDER 97-10-29-6/In the Matter of Awarding Two Contracts for $56,160 Each to Dr. Jerome Vergamini and Dr. Basil Freedman; and Authorizing the County Administrator to Sign the Contracts (CABHU).

2) RESOLUTION AND ORDER 97-10-29-7/In the Matter of Appropriating an Additional $12,096 in Revenues and Expenses in Fund 85 in the Department of Health and Human Services (IHSC) for Consulting and Professional Services.

3) RESOLUTION AND ORDER 97-10-29-8/In the Matter of Accepting a Grant from the Oregon Department of State Police; Awarding a Subcontract to Aces in the Amount of $233,335; Appropriating an Additional $58,335 of Revenues and Expenses in Fund 86 for Fiscal Year 1997-98; and Authorizing the County Administrator to Sign the Grant and Subcontract.

D. Human Resources and Management Services

1) ORDER 97-10-29-9/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Randall C. Carlson (Adjacent to 36525 Star Road, Pleasant Hill, Map #19-02-03-00-00907).

2) ORDER 97-10-29-10/In the Matter of Award of RFP LCP 97/98-03 for Food and Vending Services Agreement and License.

3) ORDER 97-10-29-11/In the Matter of Issuing Limited Tax Revenue Bonds in an Amount of Not More than $3,350,000 to Finance Capital Projects and Improvements.

4) ORDER 97-10-29-12/In the Matter of Granting an Exception to the County Paid Retiree Medical Plan to Allow Benefits to Michael Dunlop.

5) ORDER 97-10-29-13/In the Matter of Authorizing the County Administrator to Sign a Contract With PSI for Independent Testing and Inspection Services in the Amount of $155,000.00 for the Lane County Juvenile Justice Center Project.

6) ORDER 97-10-29-14/In the Matter of Entering Into a 10-1/2 Month Contract With the City/County Insurance Services Trust (CCIS) for General Liability and Auto Liability for the Special Weapons and Tactics Team (SWAT).

E. Information Systems

1) ORDER 97-10-29-15/In the Matter of Approving the Renewal of Geographic Information System/Common Mapping Intergovernmental Agreement With Lane Council of Governments.

F. Public Works

1) ORDER 97-10-29-16/In the Matter of Vacating a Portion of County Road Number 269 (Old Beymer Road) Without a Public Hearing and Adopting Findings of Fact (18-03-28).

2) ORDER 97-10-29-17/In the Matter of Accepting a Deed of Land to be Used as a Reserve Parcel in Section 4, Township 18 South, Range 12 West of the Willamette Meridian (County Road No. 65) (Rhododendron Drive, 18-12-04-44).

MOTION: Approval of the Consent Calendar.

Dumdi MOVED, Sorenson SECONDED. VOTE: 4-0.

The Board recessed for a 10 minute break.

9. HEALTH AND HUMAN SERVICES

a. ORAL REPORT/How the Human Service Commission is Addressing the Homeless Issue in Lane County.

Steve Manela, Manager, Human Services Commission (HSC) provided a report on homelessness in Lane County. Manela reported that the County is able to serve one-third of the people who are homeless or at risk of homelessness on any given night and the Human Services Commission approach has been for systematic and comprehensive solutions.

Manela presented the report in three parts: a) Needs and gaps and what the Human Services Commission is doing, b) What’s new for Human Services Commission in FY 97-98, and c) Coordinating the Human Services Commission plan with the City of Eugene Homeless and Shelter Task Force. (See materials on file.)

Manela said there are 41,029 economically disadvantaged people in Lane County (13% of the population), and that 28,808 people in the workforce are economically disadvantaged (9% of the population). Manela said that on any given day an estimated 4,401 persons in Lane County are homeless or at risk of becoming homeless and in need of emergency, transitional or affordable permanent housing.

He stated HSC is active in pursuing additional funding, and as a result of successful negotiations with the state, 92 families will be served with transitional assistance this year. Manela provided information on the effectiveness of the New Roads Program (see materials on file).

Consistent with the HSC Continuum of Care Plan, Manela recommended that the City of Eugene Homeless and Shelter Task Force dedicate one-time funding of $45,000 to a capital project that would expand the Eugene Service Station Singles Access Center (see materials on file). He said this would allow for employment training and chemical dependency services, and perhaps a night shelter at the service station.

Sorenson thanked Manela and asked about the cost care per person.

Manela explained that various programs develop plans to provide a broad base of intensive services with limited resources which should have a lasting effect for those individuals. He said the metropolitan areas have found it costs more to treat this issue from a public safety perspective than from a social service perspective.

Sorenson agreed with Manela and asked for more information from Richie.

Richie said he did not have a dollar amount but if one-third of the individuals are addressed in some way it does not mean their needs are addressed appropriately. Richie added that many are served by the Eugene Mission, which does not receive public funds. Richie stated the real issue is furnishing some level of emergency housing. Richie declared that without permanent affordable housing, people who are earning a minimum wage cannot compete in the current housing market, where the average rent is $600 a month.

Sorenson asked about intergovernmental cooperation and noted that about one-third of the homeless live in Eugene and two-thirds live outside.

Manela said concentration of the poverty population is higher within the City of Eugene; however, in Springfield family poverty is greater. Manela said the HSC has taken a regional approach.

Green thanked Manela and said HSC should be applauded. Green declared that a comprehensive system and approach need to be developed. Green expressed support for Safe and Sound and programs that provide infrastructure, are available year after year, and demonstrate partnership throughout the community.

Dumdi concurred with Green. She added that the efforts made by the Housing Authority in the past years have provided more opportunity for low income housing availability. Dumdi commented that the housing authority needs to incorporate is counseling on home ownership.

Weeldreyer echoed Green’s comments. She said that in many cases chronic homelessness is a personal choice. Weeldreyer stated that since she was a commissioner in 1995 she has worked with the Land Management Division on ordinances relating to recreational vehicles on private property to allow greater flexibility when families are trying to help families. Weeldryer also cited Dumdi’s comments that state land use laws don’t allow much flexibility. She remarked on the financial constraint from the property tax limitation which requires addressing more than homelessness. She declared Lane County has continued to be a player through the HSC and has continued intergovernmental cooperation in public and private partnerships. Weeldreyer added that some of the new programs HSC has brought online reflect the commitment to serving this population.

Dumdi noted the service clubs which have provided assistance and acknowledged the Junction City Soroptomists.

Referring to the city council’s discussion of allowing churches to use their facilities to assist homeless individuals, Sorenson asked if the county could do that.

Manela said he could not address that question specifically; however, from previous discussions, the County has examined what Eugene is proposing in the context of the County’s requirements and rules.

Van Vactor stated one major significance between city and county rules is how much each must adhere to the state land use laws on urban growth boundaries.

Sorenson declared he would like a more formal relationship with Eugene instead of reading about it in the newspaper. He asked Manela for insight in creating more intergovernmental cooperation.

Manela said there will be an opportunity to update the HSC on November 4, 1997, and information is being published in the newspaper before the committee has an opportunity to review the report.

Sorenson asked Manela on the status of a homeless camp or use of a campground.

Manela said, according to conversations with members of the Eugene committee, if work can be done to change the ordinances to allow churches and private individuals to have people stay on their property, the preference would be to move in that direction rather than a homeless camp.

Richie said the notion of homeless camp has come up every year; however, to have a legitimate campground requires a variety of infrastructures. Richie stated that the Centennial car camp was an exception, it was on a parking lot with land zoned PO.

John Cole, Land Management Director, provided the Board with an outline of Lane County’s temporary emergency use of recreational vehicles as dwelling units (see materials on file.)

Referring to Sorenson’s comments on developing a more formal relationship with Eugene, Green said a relationship exists and Manela was accurate. He added that he has always advocated that ideas relating to human services should be funneled through the HSC.

Richie said that Manela was present and active at the first meeting of the city council task force and has been present and vocal at every meeting. Richie said most of the services for homelessness are available in Eugene. He added that school districts in Bethel and 4J are impacted by homeless students.

Dumdi suggested Manela provide a report to the Board before the first of the year on how other communities are addressing homelessness.

Sorenson asked about the legal ramifications of camping in a car.

Wilson stated that land use laws regulate where camping may occur. She said that a person who pulls off the road and takes a nap and then moves on is probably not violating the law; however, to utilize a car for residency and locate the vehicle in an area that is not designated as a camp is in violation.

Weeldreyer said the message she has from constituents is they want government to get smaller, and it should be a catalyst to make things happen, not deliver all services to all people. She HSC is in that direction.

Dumdi commented about the numerous messages against having a camp site at Richardson Park.

Sorenson suggested that Manela file a report following the meeting with the city task force to the city council about the action taken by the city council.

Weeldreyer asked for Board consensus.

Green said he would rather have the HSC review information and make a recommendation to all the jurisdictions rather than seek the Board’s direction.

Referring to the temporary emergency use of recreational vehicles as dwelling units, Green asked for clarification about no more than one emergency placement permit issued for a contiguous property ownership at any one time.

Cole said that more than one occupied RV (recreational vehicle) on a piece of property at any given time would constitute a RV park.

Weeldreyer said a long term strategy could change the language in the statutes, allowing for more flexibility for local governments to address emergency placement of RV’s.

Cynthia Kockhese, 2465 Jefferson Street, Eugene, said she is low income individual, and asked if there was any assistance with the $166 fee.

Cole stated that individuals would have to pay $166 each time they reapply. Cole added that the permit is intended to be a temporary measure addressing an emergency.

Weeldreyer noted that because Land Management Division was taken off the general fund and supports itself completely by fees, $166 represents the exact cost to keep certifications and insure health and safety issues are properly addressed.

b. RESOLUTION AND ORDER 97-10-29-18/In the Matter of Accepting a Tobacco Prevention and Education grant From the Oregon Health Division/ Delegating Authority to the County Administrator to Sign the Grant Award; and Increasing Appropriations in Revenues and Expenditures in the Amount of $259,265 in Fund 86 in the Department of Health and Human Services.

Rob Rockstoh, Director Health and Human Services, introduced Karen Gaffney. Rockstoh said Orders 97-10-29-19 and 97-10-29-20 are companion items to Order 97-10-29-18.

Gaffney presented tobacco facts (see materials on file). She stated the direct costs of smoking in Oregon totaled $250 million in 1993, with 43% paid by public funds. Gaffney said the total number of deaths in Oregon in 1993 is more than deaths in motor vehicles, suicide, AIDS, and homicide. Gaffney provided an outline of Lane County’s Prevention Coalition which was established in September 1997 (see materials on file.) Gaffney stated they will work with the Commission on Children and Families to create a comprehensive prevention program.

Gaffney explained that Lane County’s four goals would be to decrease sales of tobacco to youth, increase tobacco-free environments, decrease advertising and promotion, and improve smokers’ linkages to cessation programs.

Green asked what strategies, besides law enforcement, are addressing the issue.

Gaffney said there are multiple goals. She said they hope by decreasing supply it will decrease demand. She said the goals reflect an environmental shift which no longer targets youth, but is a public health approach where tobacco use decreases. She reported that assessment and ongoing surveillance, community action, voluntary policies and ordinances and enforcement will be undertaken in Lane County.

Referring to the ordinances, Green stated information should incorporate how long they have been in existence, their effect and the process to receive community support.

Sorenson asked about the timetable.

Gaffney said she anticipates the ordinances may be presented this fiscal year.

Sorenson voiced appreciation for Gaffney’s advocacy in reducing tobacco use among youth. He noted that the entire funding package was a direct result of the 1996 increase in tobacco use.

MOTION: Approval of the Order.

Green MOVED, Dumdi SECONDED. VOTE: 4-0.

c. RESOLUTION AND ORDER 97-10-29-19/In the Matter of Establishing a Position Classification, and Salary Range for 1.0 FTE Public Health Educator in the Department of Health and Human Services.

MOTION: Approval.

Green MOVED, Dumdi SECONDED. VOTE: 4-0.

d. RESOLUTION AND ORDER 97-10-29-20/In the Matter of Adding One 0.5 FTE Office Assistant in the Environmental Health Program; and Appropriating an Additional $18,979 in Revenues and Expenditures in Fund 86 in the Department of Health and Human Services (OHD #3).

MOTION: Approval.

Green MOVED, Dumdi SECONDED. VOTE: 4-0

10. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 97-10-29-21/In the Matter of Approving a Change of Office Assistant 2 From Half-Time to Full-Time.

MOTION: Approval.

Green MOVED, Dumdi SECONDED. VOTE: 4-0.

11. JTPA

a. ORDER 97-10-29-22/In the Matter of Presenting a Semi-Annual Report to the Board of Commissioners of Lane County.

12. YOUTH SERVICES

a. ORDER 97-10-29-23/In the Matter of Establishing With the Department of Youth Services One .5 FTE Community Service Worker 1 Position and One .8 FTE Community Service Worker Position and Deleting One .5 FTE Senior Counselor Positions.

Steve Carmichael provided an overview of a program that will be moved in-house. Currently the Department of Youth Services has contracted with Structure of the Intellect (SOI) to provide a learning disability program for delinquent youths.

MOTION: Approval.

Green MOVED, Dumdi SECONDED. VOTE: 4-0.

13. REVIEW ASSIGNMENTS

Report by Manela on action taken by Eugene and how the Human Services Commission responded. Manela will also report back on how outlying incorporated communities are addressing homelessness.

Weeldreyer will draft a letter about a telecommunication informational work session.

Commissioners Business--November 5, 1997--discussion on using Harris Hall for an electronic town hall meeting, including policies.

14. EMERGENCY BUSINESS

ORDER 97-10-29-29/ In the Matter of Authorizing Additional Road Funds for the Duncan Island Road Elevation Project From MP 0.6 to MP 1.0).

Dumdi explained that a memo was provided by Ollie Snowden, County Engineer (see materials on file.) Dumdi stated they were seeking direction on how to finish the project , four options were provided. She recommended option one (increase the total road fund allocations to $90,000 and raise the road to elevation seven and finish with 3/4' minus rock driving surfaces.) Dumdi referred to Board Order 97-7-31-2 and sought Board support to amend it.

MOTION: Approval.

Dumdi MOVED, Green SECONDED. VOTE: 4-0.

ORDER 97-10-29-26/ In The Matter of Submitting a project notification form to the Northwest Economic adjustment initiative for the redevelopment of the Westfir Millsite and Authorizing The County Administrator to Sign the Notification Form.

Stephanie Schultz, Rural Community Development Coordinator, provided the Board with additional information and a request to apply for a grant to the Northwest Timber incentive. She noted that the application is due before the next Board meeting and the Board’s consent is needed to submit it.

Referring to the total estimated project cost ($65,000) and the Matching Funds and Sources ($20,000), and the amount requested for initiatives ($40,000), Green noted the sources (City of Westfir, Lane County, Linn-Benton Community College, and Department of Environmental Quality) but said he wasn’t clear about what portion of those matching funds each source would contribute. He said he would support the order but wants to know about Lane County’s contribution.

MOTION: Approval.

Dumdi MOVED, Green SECONDED. VOTE: 4-0.

There being no further business, this meeting adjourned at 12:30 p.m.

Tarra Withers, Recording Secretary

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