September 10, 1997
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA
Chair Steve Cornacchia presided with Commissioners Ellie Dumdi; Bobby Green, Sr.; and Peter Sorenson present. Vice Chair Cindy Weeldreyer was excused. County Administrator Bill Van Vactor, County Counsel Terry Wilson, and Recording Secretary C. Daniel Lindstrom were also present.
1. ADJUSTMENTS TO THE AGENDA
Cornacchia reported that three emergency business items had been added to the agenda: authorizing the Parks Division to apply for a grant for improvements at Richardson Park, a report regarding the opening of the Forest Work Camp, and amending Board Order 97-06-25-01. He said that the report on the Forest Work Camp was a "time certain" item scheduled for 10:30 a.m. Van Vactor requested that the grant application authorization item be considered following item #7.a, appointment of a committee for awarding tourism grants. Cornacchia commented that the item did not appear to be an emergency and recommended that similar items be submitted through regular procedures in the future.
2. PUBLIC COMMENTS
Larry Gunn, 32555 Beymer Road, Eugene, said that he has lived in Lane County since 1973 and that his work involved helping people acquire the resources to support the lifestyle of their choice and subsequent transfer of those resources to their heirs. He said he was a member of the board of directors of Lane County Businesses for Social Responsibility. He described "The Natural Step," a program to sustain businesses, communities, and the environment by the endorsement of "system conditions" to guide decisions about business, community growth, restoration of deteriorating environments, and social issues. He invited commissioners to attend a September 30, 1997, workshop on the program to be held at the Nike campus in Portland. He provided printed information about the workshop and the program.
Mary Lou McIrvin, 50 West 38th Avenue, Eugene, stated that she had owned property described in material distributed by Sorenson for approximately 30 years. She said an adjoining property contained abandoned vehicles and other derelict items. She reported that she had been informed by County officials that enforcement of relevant ordinances was not possible until the responsible person was released from jail. She asked for assistance in resolving her dilemma.
Amanda McLaughlin, 705 South Seneca, Eugene, stated that she represented St. Vincent de Paul of Lane County, developers of the Bluebelle Way Affordable Housing Project. She requested that commissioners consider not assessing neighboring properties for street improvements on South 41st Street. She said the improvements were planned to only serve the development of her agency. She said adequate road fund resources had been allocated to pay for the improvements without assessments.
Cornacchia asked if Ms. McLaughlin believed the properties should not pay for street improvements which made them developable. Ms. McLaughlin replied that owners of the property benefited from the improvements but had not requested them.
Robert B. Clark, 2485 "E" Street, Springfield, invited commissioners to watch live video coverage of the Eugene Celebration Parade on MetroVision Community Access Television. He provided copies of a videotape reporting on the operations of the community television program of the city of Salem. He reported that copies of videotape recordings of all Board of County Commissioner meetings were being provided to libraries in the area. He provided information regarding the operation and programs of MetroVision Community Access Television.
Dumdi thanked Clark for his presentation and recommended that videotapes of commissioner meetings be distributed, especially to libraries in areas not served by TCI cable system.
3. EXECUTIVE SESSION as per ORS 192.660
Cornacchia announced that the executive session would be held following consideration of the last item of business in the afternoon session of the meeting.
4. COUNTY ADMINISTRATION
Van Vactor referred to copies of a letter from Governor Kitzhaber dated September 3, 1997, distributed at the beginning of the meeting regarding the appointment of Health and Human Services Director Rob Rockstroh to the Oregon Oversight Task Force on Mental Health Integration. (See material on file).
Van Vactor reminded commissioners of activities planned in connection with the visit of representatives from St. Wendel, Germany, Lane Countys sister county.
b. ORDER 97-9-20-1/In the Matter of Supporting an Application from the Governor to the Federal Office of Juvenile Justice and Delinquency Prevention for Training and Technical Assistance and Requesting Lane County be a Targeted Community.
Eugene City Council President Laurie Swanson Gribskov stated that she was Chair of the Lane County Public Safety Council. She described the work of a task force of the council in coordinating work of the Department of Youth Services and Commission for Children and Families in preparing the application involved in the order.
Youth Services Director Steve Carmichael explained that the support provided by the order was for an application of the State of Oregon to be included in the program described. He said Lane County was applying to be one of six counties to participate in the program if the state was included. He said the state and County were well positioned to be chosen.
Children and Families Director Pat Rogers described the partnership of her department in the application and emphasized its focus on prevention programs. She said coordination of the application was significant and asked commissioners to approve the order.
MOTION: Approval of the Order.
Dumdi MOVED, Green SECONDED. VOTE: 4-0
5. YOUTH SERVICES
a. ORDER 97-9-19-2/In the Matter of Issuing a Letter of Support for Development of the Juvenile Justice Information System (JJIS).
Steve Carmichael, Director, Youth Services, reviewed current juvenile justice information management systems in Oregon counties and described the statewide Juvenile Justice Information System in development. He explained the advantages to Lane County of participating in the system. He discussed and provided answers to questions raised in a File Note dated September 2, 1997, regarding the JJIS distributed with the agenda of the meeting. (See material on file).
Green expressed appreciation for the report and answers provided to questions.
MOTION: Approval of the Order.
Dumdi MOVED, Green SECONDED. VOTE: 4-0
6. SHERIFFS OFFICE
Sheriff Jan Clements described the re-opening of the Lane County Forest Work Camp. He said capacity to house 60 inmates would be provided immediately and that 120 would ultimately be housed in the facility. He said funding for operation of the camp would be provided by provisions of SB 1145 through June 1999, when construction of an addition to the county jail would be completed and a new funding source would be determined. He said the Forest Work Camp would not add jail capacity because the same number of state prison inmates would be returned to the County as would be placed in the camp. He reviewed a memorandum from Bill Seider to John Clague dated September 3, 1997, regarding sleeping rooms for future inmates. (See material on file). He said construction of a new facility as recommended by the memorandum would be funded by $260,000 remaining from a bond measure to support the camp.
Green said that, on the basis of his recent visit to the camp, he concurred with the recommendation to construct a new facility for inmates.
Sheriffs Deputy Bob Perdue described conditions at the camp, progress in its re-opening, staff orientation, education and treatment programs to be available, and the positive involvement of inmates in its previous operation. He explained income produced by charges made for vehicles and staff involved in inmate work programs.
Sorenson said that camp inmate work should only be provided for projects connected with public agencies. He observed that similar statewide programs were proving to be successful and reduced recidivism rates.
In response to a question from Green, Clements stated that funding for operation of the camp beyond FY98 was not determined. He suggested including such funding in a dedicated or general revenue measure to be placed before voters.
Cornacchia asked if restrictions placed on the type of inmates to be housed at the camp by commissioners during its previous operation were still in effect. Perdue said the restrictions were still in effect and that he did not believe they would prevent filling the camp to capacity. Clements added that a fence around inmate residences had been added to the facility and that qualifying SB 1145 offenders and pre-trial detainees not eligible to be included in work programs could be placed there for housing.
Sorenson requested that reports on the operation of the Forest Work Camp be provided on a regular basis.
7. PUBLIC WORKS
a. ORDER 97-9-10-3/In the Matter of Appointing a Five Member Citizen Committee to Evaluate and Recommend Awards for the Lane County Tourism Special Projects Grants.
Parks Manager Robert Keefer introduced Administrative Analyst Carol Ann Peters who was manager of the County Tourism Special Projects Grants program. He described the program, the qualifications of persons to be appointed to the evaluation committee, and said that early appointment was important. He said he would provide a description of the qualifications and requirements of committee members.
Cornacchia determined that the commissioners were not prepared to name their appointments and suggested that the order be placed on the agenda of the September 23, 24, or October 1 meeting of the Board.
b. ORDER 97-9-10-9/In the Matter of Authorizing the Parks Division to Apply for an Opportunity Grant from the Oregon Parks and Recreation department for Campground Improvements at Richardson Park and Delegating Authority to the County Administrator to Sign the Application.
Keefer explained that the order had been requested to be placed on the agenda as Emergency Business because no Board of Commissioners meeting was scheduled for September 17 when it had been scheduled for timely submission of the grant application. He explained that the grant would be approximately $150,000 and that if it was not received, the improvement project would need to be funded with County funds.
MOTION: Approval of the Order. Dumdi MOVED, Green SECONDED. VOTE: 4-0.
c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1100/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Forest" to Nonresource" and Rezoning that Land from "F-2/Impacted Forest Land" to "RR-10/Rural Residential 10", and Adopting Savings and Severability clauses (file PA 0532-97; Foss) (Second Reading & Public Hearing: September 24, 1997, 1:30 p.m., Harris Hall Main Floor).
MOTION: Approval of the First Reading and Setting Second Reading and Public Hearing.
Dumdi MOVED, Green SECONDED.
Commissioners discussed the advisability of seeking staff help in understanding plan amendment and rezoning procedures in connection with the ordinance proposal. Van Vactor reported that recently enacted legislation provided that elected officials were no longer required to report individual discussions with staff regarding matters under consideration as ex parte conversations.
d. DISCUSSION AND ACTION/Obtaining Board Direction Regarding assessments for Street and Road-Fund Eligible Improvements Associated with the Bluebelle Way Affordable Housing Project.
County Engineer Oliver Snowden referred to a map showing properties abutting the Bluebelle Way Affordable Housing Project. (See material on file). He said that there was no previous road improvement situation exactly parallel to the one in question. He pointed out that if assessments were to be made on the abutting properties, a Directors Report would need to be prepared and a remonstrance period allowed, which could delay beginning of the development for as much as six months. He explained that a procedure involving a "reserve strip" vacation process would be equally cumbersome, that Bancroft financing of road improvement assessments was possible, and that the assessment of each property in question would be approximately $3,000.
Cornacchia said that he supported a policy which related benefits to assessments. He said that he believed the road improvements in question provided no public benefit beyond access for the housing project. He said development of abutting property was also made possible by the improvements and that the property owners should be assessed for them.
Green said the he had initially been inclined to not favor assessing the properties in question for road improvements, but that he had been convinced to change his position.
Dumdi agreed with the position of Cornacchia and favored assessment of the properties for road improvements.
Cornacchia determined that all commissioners present supported assessing the properties in questions and suggested that initiating the process for doing so be placed on the agenda of the September 23-24 meeting of the Board.
8. CONSENT CALENDAR
a. Approval of Minutes: None
b. County Administration
1) ORDER 97-9-10-4/In the Matter of Receiving the SAFE Center Facility for Abused Children Community Development Block Grant (#C97017), Increase Appropriations in the Amount of $502,335 in Revenue and Expense in Fund 24, General Expense, Capital Projects, and $10,000 in Fund 24, County Administration.
c. Human Resources and Management Services
1) ORDER 97-9-10-5/In the Matter of Authorizing the County Administrator to Sign an Amendment to Agreement Between Owner and Project Manager for the Lane County Juvenile Justice Center for LCXAC Project Management Services.
d. Public Works
1) ORDER 97-9-10-6/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 200 (River Road) (16-04-04).
MOTION: Approval of the Consent Calendar.
Green MOVED, Dumdi SECONDED. VOTE: 4-0.
9. HEALTH AND HUMAN SERVICES
a. ORDER 97-9-10-7/In the Matter of Adding a 1.0 FTE Casework Supervisor Position in the Department of Health and Human Services.
MOTION: Approval of the Order.
Green MOVED, Dumdi SECONDED. VOTE: 4-0
b. RESOLUTION AND ORDER 97-9-10-8/In the Matter of Accepting Revenues From the State of Oregon; to Increase Appropriations in the Amount of $229,965; to Establish .80 FTE Office Assistant 1 Position; to Increase an Administrative Assistant from .80 to .88 FTE; and to Delegate Authority for the County Administrator to Sign Contracts as Listed in Exhibit "A" in Fund 85 in the Department of Health and Human Services for FY 97/98.
MOTION: Approval of the Resolution and Order.
Dumdi MOVED, Green SECONDED. VOTE: 4-0
10. COMMISSIONERS ANNOUNCEMENTS
Sorenson stated that he and Green had met with University of Oregon student Melissa Risso and had agreed to accept her as an unpaid student intern during the fall school term.
Sorenson described Reed and Cross "Good Neighbor Day" and reported that he had attended the Public Works Employee Appreciation Breakfast.
Green said that he had been advised to not quit his day job after serving as a pancake cook at the Public Works Employee Appreciation Breakfast. He said he had given his Good Neighbor Day roses to the Ida Patterson School staff.
Green reported on the Lane County Summit on Youth entitled "Oregons Promise" to be held October 10, 1997, at the County Fairgrounds. He said planners of the event appreciated the support of commissioners.
Green said experience had shown that a systemic approach was needed for problems of homelessness in the county and cautioned that premature discussion of issues involved was unwise.
Dumdi reported that she had attended a picnic at Camp Lane and was impressed with attractive the improvements. She said she hoped it would soon be a year-round operation.
Dumdi said that she had presented her Good Neighbor Day roses to Assessment and Taxation Department employees in appreciation of their extra efforts in preparing complicated new assessments of all properties in the county.
Dumdi announced that a celebration at the retirement of Assessment and Taxation employee Doris Bell would be held September 24.
Cornacchia reminded members to clear schedules for attendance at future meetings.
Cornacchia reported that the Lane Regional Air Pollution Authority had offered the executive director position to Barbara J. Cole of Utah.
Cornacchia reported that he had met with Public Works employee Brad Rusow who is president of the employees union Local 626 with whom the County was currently negotiating a labor contract, as permitted by Senate Bill 750. He said the conversation was wholesome and candid and that he had reported there was a finite and diminishing amount of resources available and that county commissioners did not intend to dismiss some employees to make pay increases possible for other employees. He said he had encouraged union representatives to make alternate proposals, if the current offer of the County was unacceptable. He said he had invited union representatives to provide copies of offers made in the negotiating process to county commissioners.
Green said that he had no problem with the discussion of Cornacchia with Rusow.
There being no further business, Cornacchia adjourned the meeting at 12:00 noon.
C. Daniel Lindstrom, Recording Secretary
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