APPROVED 6/16/99

BOARD OF COMMISSIONERS'

REGULAR MEETING

Harris Hall Main Floor - following HACSA

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

Green noted that item 6. d. 1 was pulled.

2. PUBLIC COMMENTS

Elden Nordahl, 85243 S. Slough Rd., West Lake, stated he had two concerns, the Road City Agreement with Dunes City, and the sanitation relationship with Dunes City. He said he believes that Dunes City is abusing the road fund and the use of road fund monies. He referred to different places in his letter (copy in file) about the county road fund monies. He added money was placed in a money market account with Oregon Pacific Bank and according to the agreement with Dunes City, it was not a proper use of exclusive use of road fund monies. He stated that Dunes City does not have a public works department. He said regarding sanitation, the mayor said the sanitation system is managed and permitted by Lane County because they do the inspections. He added if Lane County does poor inspections, the rural people of Lane County will pay and at some point in time, they will be taking Lane County tax dollars to pay for a contamination problem in Dunes City.

Green requested staff to look at this. He said a local audit for use of road funds would be something that could be done quickly. Green asked Nordahl what specifically he would like the Board to do in terms of the document that he submitted.

Dwyer questioned whether the Board had received the detailed accounting they were supposed to get for the use of the money as prescribed in the agreement between the County and Dunes City.

Morrison responded that the City of Dunes City is supposed to submit a report to the Lane County Public Works Department in regard to the dollars being received and where the dollars had gone. She added it would have to be looked at and then brought back to the Board.

Nordahl said it is a situation where there is an unincorporated city that had been operating for 36 years where there is perceived conception of what Lane County's liability is concerning the two lakes. He said either Lane County or Dunes City must be in charge of the lake, and at the present time no one is in charge.

Green suggested sending this matter to Finance and Audit.

Morrison noted that over the years issues had come forward regarding the road situations and water systems, and who controls and monitors them. She added it would be a good expense for Lane County to go forward and check out liability.

Van Vactor added that copies should be sent to Land Management and Public Works so they could have a report for the Finance and Audit Committee.

Green noted that a copy should also be sent to Dunes City.

Mike Baker, 2188 N. Danebo Ave, Eugene, passed out handouts (copy in file). He said he was present to talk about the Veterans Services office and to answer a question that was brought up previously. He said he handed out the quarterly report of activities that covered the last five years for the Lane County Veterans Services Office. He said Morrison had asked about the report and he found out the answer to why the numbers for 97/98 were lower than the number of 95/96. He said they are now asking for more money. He reported that in 94/95, there was a one-time grant of $25,000 from Lane County. He said it was used to hire a third service representative. He noted the office had three service representatives from 95/96 and 96/97 and the beginning of 97/98, the office was back down to two service office representatives, due to a lack of money. He reported the number for the recovery in 96/97 was up $15 million from the $10 million a year before. He noted with the monies that came in, it takes a year for the claims to be processed and that is why the monies came in the way they did. He said the veterans are encouraged by the County's concern and hopes that when the County starts working on the budget, that they are not forgotten.

Larry Mann, 2247 N. 10th Springfield, thanked Sorenson and Weeldreyer for helping with the issue at the ballpark (Lane County Softball Complex). He said the issue they are working on is trying to get it open for this summer. He noted they put a great effort into marketing softball in Lane County and had scheduled events. He said on January 22, 1999, he was told there would be a contract for the summer. He said instead he got a letter back saying the property was not available for use for sports activities and he was to contact the Parks and Recreation Department for the City of Eugene to get space. He said he did do that but was refused by the City of Eugene. He said he thinks there are ways to get the ballpark open for the summer, by helping the American Cancer Society and other non-profit groups. He said he was a volunteer and they did not want anyone who volunteers to run the ballpark.

Dwyer requested a memorandum of Mann so the Board could know how to help him.

Mann suggested having Bob Keefer look at the ballpark and come back to the Board with an unbiased opinion on whether or not the ballparks could be used.

Weeldreyer said she could relate to the problem and it fits with the super goal of doing what they can to provide opportunities for children and their families to be successful. She noted she had conversations with Bob Keefer on the complex and the City of Eugene. She added Mike Boggs told her that the airport will not need the property this summer, that it is possible they could get one more season out of it. She said it had been demonstrated that there is a need for a high quality venue for these types of sporting activities.

Green agreed but cautioned the Board to read the background materials. He noted there was communication and understanding between the City and Mann that goes back a few months.

Rocky Gothard, 1371 Sunny Dr., Eugene, stated he recently had a meeting in Washington D.C. He said his issue is the route the disabled veterans have to go through to go to the clinic the VA built. He noted it is handicapped accessible inside, but not outside. He added there is no sidewalk in front of the clinic and is dangerous for pedestrians walking and visiting the clinic. He wanted the Board to draft a letter to the VA for staffing a clinic for urgent care. He said they built the clinic with urgent care facilities but they do not have full-time staff to run it. He added there is a waiting list of 400 people waiting for an appointment. He said he presented this to the City Council and they were interested.

Sorenson stated he would be happy to write a rough draft of the letter to the Department of Veterans Affairs bringing this to their attention and having the Board sign it.

Green noted he wanted to take a look at the letter and forward it to legal counsel.

3. COMMISSIONERS' ANNOUNCEMENTS

Dwyer announced that in regards to his proposed changes in the F-1 ordinances, he would like to give direction to staff that as part of the ordinance, they put the intent into the code so people have an understanding in the future on what the intent is. He said if they clarify what the Board's intent is and what is not intended by the ordinance, people in the future will have a clearer understanding at the time of adoption.

Green said he was in agreement with that and would have Land Management look at that.

Sorenson stated the Register Guard had an article about the proposal that is coming through the PSCC about a possible revenue measure that would be reviewed by the Board of Commissioners and enacted or referred to the people. He suggested to spend time on the measure at the Board level in a work session concept to get out more issues so the public can be more involved in what is trying to be done. He reported that he was invited by the White House to interview for a possible appointment to the Advisory Council on Historic Preservation. He added he was interviewed for that last week. He said it is a volunteer position, but an important one.

Van Vactor stated that Sorenson's suggestion of a work session is a good one and that Ken Tollenaar could come to the Board for a work session.

Morrison reported that there will be a free immunization taking place on April 23 from 9:30 a.m. to 3:30 p.m. at the Birth to Three Office, 86 Centennial Loop. She added there is no charge and it is for all children. She said she attended the Oregon Coastal Zone Management Association conference last Friday in Salem and the recent Oregon's Port's Biannual Report was published with the Port of Siuslaw on the cover.

Weeldreyer updated the Board regarding the fiber optic projects, for East Lane County. She noted on April 23, they will be able to sign a formal document and move ahead with the formation of the first pioneering effort of creating a fiber optic consortium in Oregon for Lane and Klamath Counties. She said on April 22 there is a meeting in Reedsport for the Fiber South Project, the proposed line from Bandon to Springfield, involving Creswell and Cottage Grove. She added she is actively involved in doing the Y2K outreach and there will be a countywide event in June for all of the county granges to come together to get information. She said she wanted to know if staff should draft the orders regarding the Hawk's Point issue.

Van Vactor noted the Board could do a board order with regard to striping, but did not have the authority with regard to speed control.

Green asked if staff needed direction in regards to speed control.

Van Vactor recalled the Board took the position that they were not interested in doing that.

Green noted that based upon staff recommendations, he would favor striping.

Morrison agreed as there were legal issues around speed signs.

Weeldreyer stated as a good faith effort on the party of Lane County government and the Public Works Department, the striping of the road is as interim step to show that the County is working in good faith to the citizens in this area.

Sorenson agreed with Weeldreyer to do something at a minimal risk to Lane County. He also shared Dwyer's concerns that if the developer said he would pay for some of this, Lane County should make sure that they are setting aside the money.

Ollie Snowden, Public Works, reported there are a number of components to the discussion and his understanding on the issue with the Sheriff's Department was related to the neighborhood traffic watch. He said it was different than accepting the legal authority to establish speed zones, and that is what the Board rejected. He added Public Works has no legal authority to either put the speed zone signs up or authorize Hawk's Point people to put the speed zone signs up. He said Lane Code needs to be amended to establish criteria that are essentially the same as the State uses to set up speed zones. He said the end result is not going to be much different than what the State does.

Green stated he was comfortable with the striping as the action that needs to be taken. He added to slow down traffic, there needs to be law enforcement.

Weeldreyer reported she was in Salem for the Association of Oregon Counties' legislative committee. She said they are concerned they had lost the District Attorney funding request because the legislature had decided to fund State Police instead. She said that she will be having a 40th Birthday Party from 2:00 to 4:00 p.m. in Cottage Grove this Saturday.

Morrison stated she and Dwyer had met with David Suchart on the Facilities Plan and they will meet again in two weeks. She added there were three directions they gave him regarding buildings and lay outs for different departments.

Green reported that he, David Suchart, Bill Van Vactor and Rob Rockstroh went to observe the Heeron Center on Coburg Road. He noted they are in cramped corners with poor conditions to hold meetings. He added they visited the Garden Avenue building and it needs to be brought to a resolution. He said he is glad there is a facility process as an organization this large needs a plan. He added if there was anything they could do as a Board to speed the process up, he would welcome that. He stated he was in Salem on Monday and heard about the District Attorney funding being moved to the State Police.

Dwyer stated he had to be excused from the Public Hearing tonight and he wasn't able to make the Harlow Neighborhood meeting.

Sorenson reported that the Board had positive meetings with Wyden and DeFazio and suggested to meet with Governor Kitzhaber and Senator Smith.

Green agreed and had set up a meeting with the Forest Service for a Board Meeting.

Van Vactor reminded the Board there will be a 5:00 p.m. Work Session with the Joint Elected Officials.

4. EXECUTIVE SESSION as per ORS 192.660

To be held after the meeting.

5. COUNTY ADMINISTRATION

a.  Announcements

Van Vactor reported that he received an E-mail from Sorenson about the Government Technology Conference and because of the interest of the Information Services Department, the department did have funds for any of the commissioners who were interested in attending.

Weeldreyer stated she was already planning on going and didn't think any other commissioner would be going.

Sorenson said he wanted to know how they would allocate funds within the County government to assist the commissioners with their work. He said it was his understanding that to allow the commissioners to allocate the funds they wanted to best serve their constituency, that those funds would be divided equally among five commissioners. He said this appeared to be a deviation from that, where the department is using some of their money and the commissioner can either go to the conference or not go, but not be able to allocate that money. He said he wanted clarity on doing this.

Van Vactor responded there is an annual budget process for the Board of County Commissioners and an allocation given per commissioner, with discretion on how they chose to spend it. He said traditionally the travel funds are limited.

Sorenson stated he had a problem with the way it is done. He said if the commissioners want to allocate scarce resources in a different fashion than a way department does, he has a problem with it.

Green said the department had funds that would support people going to the conference.

6. CONSENT CALENDAR

A.  Approval of Minutes: March 10, 1999, Public Hearing, 6:00 p.m.
March 16, 1999, Work Session, 1:30 p.m.
March 17, 1999, Joint Board/CVALCO Meeting, 12:00 p.m.

B.  Children and Family Services

1)  ORDER 99-4-14-1 Accepting a Title V Delinquency Prevention Grant from the Oregon Commission on Children and Families for $22,500 and Appropriating Funds in the Department of Children and Families (124-3232), and Delegating Authority to the County Administrator to Execute Grant Documents and an Intergovernmental Agreement with City of Cottage Grove Police Department for the Cottage Grove Peer Court.

C.  County Administration

1) RESOLUTION 99-4-14-2 Issuance of Industrial Development Revenue Bonds by the State of Oregon to Industrial Printing, Inc.

D.  Health and Human Services

1)  ORDER 99-4-14-3 Accepting Revenues of $724,208 From the State of Oregon for Low Income Weatherization Services; to Increase Appropriations in the Amount of $724,208 in Fund 85 for FY 98/99; and to Delegate Authority to the County Administrator to Sign an Amendment with the Housing Authority and Community Services Agency (HACSA) to Provide Weatherization Services.

E.  Public Works

1)  ORDER 99-4-14-4 Awarding a Contract to Papé Bros. in the Amount of $266,532 for the Purchase of One (1), New, Current-Model Crawler Tractor With One (1) Trade-in, Contract FY 98/99 FS-10.

2)  ORDER 99-4-14-5 Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 90 (Deadmond Ferry Road) (17-03-14).

3)  ORDER 99-4-14-6 Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1183 (Bolton Hill Road) (18-06-01 & 02).

Sorenson noted minor corrections in the Minutes of March 10.

MOTION: to approve the balance of the Consent Calendar.

Morrison MOVED, Dwyer SECONDED.

VOTE: 5-0.

Sorenson identified names spelled incorrectly, page 4, John Bianco; page 5, Eben Fodor; page 6, Pam Guthrie; page 7, Cresta De Ruta; page 11, John Baugess

Van Vactor suggested in the future if any commissioner did see a misspelling, to let the Board Secretary know in advance and it would be corrected, so the meeting doesn't have to be held up.

MOTION: to approve item 6. a. with the corrections noted on the March 10, 1999 minutes.

Morrison MOVED, Dwyer SECONDED.

VOTE: 5-0.

7. CHILDREN AND FAMILY SERVICES

a.  ORDER 99-4-14-7 Approving an Update to the Lane County Commission on Children and Families' Comprehensive Plan for the Period July 1, 1999 Through June 30, 2001.

Pat Rogers, Commission on Children and Families, reported they operate under House Bill 2004, that requires a comprehensive planning process that each commission goes through every two years. She said the Lane County Commission began its process in mid-November. She added Bobby Green is also on the planning committee and they met through mid-March to update the plan and develop a funding plan for 1999/2001. She said before the Board is a comprehensive plan that the commission did. She added they received public input and public comment. She noted there was a survey that was conducted by LCOG, 60 pages long and is available if they wanted copies. She said the criteria that the planning committee and the commission looked at was working with the providers in the community in efforts around leveraging funds. She noted that specific outcomes and evaluations were important pieces for the planning committee and the commission itself. She added that part of the guiding principles is wanting to provide support for children and families at natural touch points, where family resource centers, kindergarten and families may come in contact with formal systems. She said developing strategies is at the community level, not at the state or county level. She noted they were the guiding principals that the planning committee developed and carried through in all of their communication and deliberations that they presented to the commission, and it was adopted at the commission meeting on March 17 and it is being brought to the Board for endorsement.

Green stated as chair of the commission, they had several meetings that were open to the public. He commended Doug Perry, the Rural Fire chief and his strong commitment to the commission. He said it was important that local control is maintained. He added that one of the pieces in the plan was the High Risk Juvenile Crime Prevention Plan. He said there is a mandate to do high risk planning around high risk juveniles and in the next biennium, the state is saying that the focus will be on 0-8 years. He encouraged the Board to stay focused around the big picture with what is happening with the commissions because there is energy in the legislature to do things different. He added local control needs to be retained and this plan offers the opportunity. He said the survey showed where Lane County put its dollars was where the goals were around family preservation.

Weeldreyer stated she would vote in support of this because Lane County is on the right track and would like in the cover letter (that goes with the plan for the Board chair to express to the State Department of Children and Families) Lane County's concerns that the state's mandate in the next biennium says Lane County has to focus its efforts on prevention from 0-8, without allocating any additional resources, putting other programs at risk. She wanted a message that attaches to this plan and goes back to the State that Lane County reserves the right and wants to be able to continue with the continuum instead of moving money.

Green stated he would draft it.

Rogers noted when the State debated this issue at their last commission meeting, they had two commission members, Don Crist and Lynn Burditt that were there that testified on behalf of the local commission and indicated that it was not where they wanted to go. She said the planning will still be with the local commissions from 0-18. She added all of the current funding streams will not be affected except for the juvenile systems grant stream, all other grant streams will not have to be redirected.

Sorenson stated that the tax dollars in this are netting positive results and he was in support of it.

Morrison questioned how many of the 234 people who received the document actually responded to it.

Rogers responded 68 completed the document for a 29.1% response rate.

Morrison asked what then is done with the data.

C.A. Hutchins, Project Director said the coalition is using the information to proceed with their planning with all the communities involved in the coalition.

Rogers added when the commission receives the documents, they have reviewed them and looked at those as part of their planning and providing dollars to the local community. She said the community did not recommend any specific dollars to go to substance abuse, but it was discussed before the commission as well as the planning committee.

Morrison wanted to make people aware of the concerns she had on what Lane County is really doing.

Dwyer noted that he wanted to see raw figures of any future report that Rogers brings to the Board.

Morrison noted she will not be in support of the plan.

Weeldreyer stated that they had created a safety net to come to a common table to solve problems and it has benefited the taxpayers of Lane County in terms of trying to create a system that works more efficiently and cost effective.

Morrison stated when she looks at the budget and plan for the next time around, she doesn't see change but sees numbers in Lane County going up and that is not what is included in the report. She added the report said Lane County is doing okay and she is questioning if that is really the truth.

Rogers said she will get back to the Board with responses and thanked Morrison for the questions that were raised.

MOTION: to approve ORDER 99-4-14-7.

Dwyer MOVED, Sorenson SECONDED.

VOTE: 4-1 (Morrison dissenting)

8. EMERGENCY BUSINESS

None.

Commissioner Green recessed the meeting into Executive Session at 10:50 a.m.

Melissa Zimmer

Recording Secretary

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