APPROVED 6/16/99

April 21, 1999

REGULAR MEETING BOARD OF COUNTY COMMISSIONERS

Harris Hall Main Floor - 1:30 p.m.

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

15. COMMISSIONERS' ANNOUNCEMENTS

Morrison noted that Eugene Metro Wastewater will be going back to their respective governing bodies with changes in the original agreement with regard to updating equipment and responsibilities. She added it had to be approved by the three governing bodies.

Weeldreyer reported there is a meeting in Reedsport tomorrow afternoon from 1:00 p.m. to 4:00 p.m. to convene all the cities and counties on the proposed new fiber optic route from Bandon to Springfield. She said it is an opportunity to present the Lane-Klamath Fiber Optic Consortium model to see if they want to follow a similar path for high speed telecommunication infrastructure. She requested from the Board more than 15 minutes of staff time. She stated Peter Thurston had information that would be helpful to her in presenting the Lane-Klamath model and wanted the Board to give Peter Thurston permission to carpool with her to Reedsport. She said with regard to the Solid Waste Management Plan, and the lower cost the County charges for the material recovery facilities, in the two meetings she had with the Lane County garbage haulers, this was one of their key issues. She was hoping to have Ken Sandusky come up with another scenario that allowed for those garbage haulers to get the $24 per ton if the garbage haulers had an incentive by which they could encourage their customers to recycle. She added it would get the County's recycle rates up and if they match the minimum of what the MRF's are doing, (through a customer self-sorting process) they could also qualify for the lower post-recycled fee.

Green stated he was not in support of that.

Dwyer said he would not support it but would develop another scenario that would encourage recycling but not a comparison with the MRF's.

Morrison stated she would be against it as it would be hard to monitor.

Van Vactor suggested if the Board wanted to pursue this, to have a work session with Ken Sandusky.

Green stated he was comfortable with the direction that was given to Sandusky and would be willing to have a work issue to discuss that.

Weeldreyer added if they would be doing the non-exclusive franchises, it needed to happen quickly to put in whatever incentive options the County may be able to offer the haulers as part of the franchise agreement.

Sorenson said it would be a good idea to be thinking about how to get something to the Board that provides more incentive for the County's garbage haulers to recycle more.

Green stated he wanted to address a broader discussion of closures and incentives with small haulers.

Weeldreyer noted that prior to the creation of the MRF's and Solid Waste management's recommendation, the Board offered a recycling credit to haulers to encourage a higher level of recycling. She added the County took it away and there are other options to explore. She said something should be in place for the start of the next fiscal year. She said the post MRF will not happen but there is interest in having Waste Management look at incentives for increasing recycling among haulers as a matter of sequencing.

Weeldreyer reported the State Workforce Conference will take place in Bend, Sunday through Tuesday, and on Monday in Oakridge the official planned ceremonial signing of the right of way agreement between all of the cities and fiber optic in East Lane County and Klamath County will take place. She gave credit to Peter Thurston for keeping this on track. She reported the Lane Economic Committee met on Monday and they came up with five priorities for the Economic Development Program part of the Economic Development Administration, including infrastructure, adding telecommunications to water and wastewater and roads, creating an inventory of available commercial space to attract businesses and affordable housing. She said this will come for approval in mid-June.

Dwyer requested a work session with Ken Tollenaar.

Green announced that on Friday he will be going to Salem for a special Senate Judiciary Hearing on Senate Bill 555, in relation to the Commission on Children and Families, dealing with the Juvenile Crime Partnership with the governor's $30 million for juvenile prevention. He said Senator Bryant will be conducting the hearing and he will be testifying.

Sorenson said the Board needs to be pushing for a review of the PSCC Finance Committee. He thanked all the secretaries at Lane County because it is Secretaries Day. He stated that over the weekend he helped build a fence with the Northwest Youth Corp. He said he attended the Lane Arts Council which had a program over the weekend on advocacy for the arts. He said he attended the Centro Latino Americano fundraising dinner last Saturday and reported on the growth and success of the Spanish speaking population in the community. He noted he had been invited by the Lane County Bar Association to discuss the future of land use planning in Lane County at their monthly meeting.

16. PUBLIC HEARINGS

a. SECOND READING AND PUBLIC HEARING Ordinance No. 2-99 Revising Provisions for Submitting Charter Amendments to the Voters on Additional Election Dates (Lane Code 2.645-2.657)

Teresa Wilson, County Counsel, reported the purpose of this is to increase the Board's flexibility as to when they would submit charter amendments to the voters, to increase the number of dates that they could do that. She noted it was initiated in order to be responsive, should the Public Safety Coordinating Council forward a recommendation regarding the material they received from the PSCC Finance Committee. She said it would enable the Board to respond positively to the recommendation.

Commissioner Green opened the Public Hearing, there being no one present to speak, he closed the Public Hearing.

MOTION: to approve Ordinance No. 2-99.

Dwyer MOVED, Morrison SECONDED.

Sorenson questioned if there was a date for the next election that would argue in favor of this ordinance.

Van Vactor responded there was no specific date, but if the PSCC completed its work and the Board concurred and wanted to refer the measure this year, it would be the September or November election. He added the filing deadline is 61 days before a routine election, but for the November election it is 120 days. He said this could also be for the March election in the year 2000.

Wilson noted if they did not make change to the code, the code would limit them to having that on the ballot at either the primary or general election. She said it opens up the possibility for September, November or March.

ROLL CALL VOTE: 5-0.

b. SECOND READING AND PUBLIC HEARING Ordinance PA 1115 Renaming a Portion of County Road Number 740 From Locke Road to Wildish Lane. (17-03-08).

Bob Ezell, Land Management, stated it is proposed to rename Locke Road to Wildish Lane. He added it is located north of the City of Eugene limits, near Coburg Road and County Farm Road. He said it ends at and provides access to the Wildish Sand and Gravel Plant. He said the Wildish's own property on each side of the road. He noted public notice as well as notice to 911 and the post office had been provided with no objections to the proposed road name. He said it complies with the provision of Chapter 15 for road naming and is recommending that the road name change from Locke Road to Wildish Lane be approved.

Commissioner Green opened up the Public Hearing.

Randall Hledik, P. O. Box 7428, Eugene, stated he was present on behalf of the Wildish Land Company to request their favorable consideration and to answer any questions they may have.

Commissioner Green closed the Public Hearing.

MOTION: to approve Ordinance PA 1115.

Dwyer MOVED, Morrison SECONDED.

ROLL CALL VOTE: 5-0.

c. SECOND READING AND PUBLIC HEARING Ordinance PA 1129 Amending the West Eugene Wetlands Plan by Adopting Planned Transportation Corridor Wetland Designations for City of Eugene Properties Located Within the West 18th and West 11th Avenue Road Improvement Projects, and Adopting a Severability Clause.

Mike Copely, Land Management, noted the motion on the cover memo neglected to include an Exhibit C. He stated he wanted the ordinance adopted to revise the motion to move adoption of Ordinance PA 1129 with Exhibits A, B and C.

Neil Bjorkeland, Eugene Planning and Development Department, reported the ordinance addresses two properties, on W. 18th and W. 11th. He noted the Board agreed to move forward the few site-specific amendments that were related to the transportation project. He added the council adopted them in February and it affected a small amount of land, under a half-acre total for both. He added the planned transportation corridor is a new designation and these are the first properties that will receive it.

Commissioner Green opened the Public Hearing, with no one signed up to speak, he closed the Public Hearing.

MOTION: to approve Ordinance PA 1129 with Exhibits A, B and C.

Dwyer MOVED, Morrison SECONDED.

ROLL CALL VOTE: 5-0.

Commissioner Green recessed into Executive Session at 2:00 p.m., to reconvene at 2:30 p.m.

17. OTHER BUSINESS

Tanya Heaton, Budget Analyst, announced that there were going to be changes to the budget. She noted in January, they showed a deficit of $1.7 million in the year 2001. She said the Leadership Team got together, went over possible scenarios and selected Scenario 5, that included eliminating COLA in the year 2001 for all staff. She said they talked about zero growth in Materials and Supplies for this year and a 1% materials and services growth in 2001. She noted in the FIN Plan they removed the salary increase of 2%, which is normally projected and there is still a $1.3 million deficit for the year 2001. She stated the changes that were created were numerous, but the major ones are the PERS increase and the negotiated benefits increase. She noted the budget for 98/99 is projected to be at $1.2 million with more expenses than the projection in January.

She noted that things are costing more and they are having a hard time filling positions. She suggested looking at the compensation package with regard to time management, compensation and how the County pays their share of the PERS. She said the City of Eugene chose to continue paying the employees' share of PERS and it saved them money. She added to look at the health care. She said the County pays 100% health care for half-time employees and it was time to look at the health care package to continue or offer a dollar limit and let employees chose what combination of benefits they wanted. She said all items need to go through the unions and it is unlikely that they will get all of the unions to agree to no COLA. She added she expects the deficit to grow.

Green questioned if there should be a hiring freeze and its impact to the County.

Van Vactor stated the County does not like hiring freezes because it is in the critical positions where vacancies occur. He said a vacancy review committee is created because (for example) if there is a vacancy on the floor in the jail, it needs to be filled and it cannot go unfilled so the vacancy review committee goes through a process. He said the net effect is critical public safety positions tend to continue to get filled and impact the rest of the organization. He suggested the departments have a larger lapse than in the past. He said it works for larger departments because they will have enough vacancies and could exercise discretion throughout the fiscal year, but doesn't work for the small departments. He said he didn't want to come across being too negative. He said it would be more appropriate to have a leadership team meeting and erase some cost cutting strategies. He stated as a whole, when the organization had been united in terms of confronting financial problems, it had been good in responding.

Green stated he didn't think there was one approach but a combination of things that needed to occur.

Heaton suggested to push hard for a strategic plan before making any cuts. She said to focus on what they will be doing and to do it well to determine reductions. She said the sooner it is done, the sooner they will not have the issue reappear every year. She added the only reason the County is where they are now is due to the PERS issue.

Dwyer said the public needs to be informed that the County is trying to do more with less but there is only so much that could be done.

Heaton agreed and noted that there needs to be a financial brochure for the public to provide information about the financial situations of the County. She added the cost of a COLA to the general fund would be $700,000 for the 2%, and the statutory benefits (PERS, etc.) are $162,000 for a total of $862,000 to the general fund. She added there is nowhere to absorb it.

Sorenson agreed with Heaton to get out to the public the state of the finances of the County. He suggested having a work session on alternative revenues projected for the next ten years. He also asked about a rainy day fund as a corporate or income tax surcharge so the years the economy is good, the County is collecting and when the economy is poor, there is something to turn to.

Heaton responded it would be prudent to build a reserve fund or a contingency fund, but the laws would have to be explored regarding income tax.

Green added there needs to be a capital fund for capital expenditures for the replacement fund for flexibility.

Heaton noted the Finance and Audit Committee approved a change in the dollar amount of capital items and many items that were classified as capital ($1,000 or more) had been increased to $5,000. She added many of the capital items are now materials and services.

REVIEW ASSIGNMENTS

Van Vactor noted Weeldreyer's issue on creating an incentive for recycling to local haulers, to be put in the franchise, to be sequenced after completing the current assignment and to call Robert Lewis regarding the budget committee; he and Sorenson will get together on the letter to the veterans. He added to schedule a work session with Public Works on VMAC and Rick Schulz will be back to do his Y2K policy discussion.

Weeldreyer stated she received an E-Mail from Larry Mann, who had been before the Board and is the operator of the Bond Sports Complex by the airport. She said he had conversations with someone on the staff at the Lane County Fairgrounds and wants to get one more season out of the Bond Complex. She added he spoke with Bob Keefer about having Lane County Parks lease that from the City of Eugene. She said she wanted Board direction on how to proceed.

Green said he had no conversations from the City regarding their being flexible on this issue with Mann. He said the Board needed to be careful about getting into this issue about the Bond Complex as he was advised in advance of what the city's plans were and he went forward on his own (committed to doing the tournament) knowing the facility may not be available. He said if the City is willing to move on it, he would be more flexible.

Sorenson added since Mann was aware that the City wasn't going to deal directly with him, his idea was if the Lane County Fair and Lane County Parks wanted to be involved in it at no cost to them or find an alternative, it may be worth it. He noted the institutional conflict between Mann and his former employer and the City of Eugene is something Sorenson wanted to move beyond. He said in his opinion the ballfield shouldn't lay dormant at a time of high need. He said he was in favor of expending time and good will in that direction.

Dwyer agreed with Sorenson as the conflict is between the City and Mann, if some good faith efforts are spent in dealing with this, he would be in favor of going ahead to make it work.

Green noted the City would be willing to do something with Mann if they could get assurances that this would be the very last season. He added the City had not received that assurance from him.

Weeldreyer added in her phone conversation with Mike Boggs, Airport Manager, he said the City was not going to be needing the particular property this year, that there could be one more season out of the ballfields. She said she wanted to clarify whether the Board wanted to have Bob Keefer look into this and report back on what he thinks is reasonable in terms of trying to get one more season out of the field.

Morrison stated it was time to leave it alone as there could be problems with liability with the structures on the property.

Weeldreyer said to authorize Bob Keefer to work with Mann's contact and report back to the Board in a report as to what the options might be.

Green responded that would be okay if the facility was brought into compliance. He said his issue is with the facility itself.

There being no further business, Commissioner Green adjourned the meeting at 4:00 p.m.

Melissa Zimmer

Recording Secretary

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