APPROVED Approved 6/2/99
April 7, 1999
REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor - 9:00 a.m.
Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, and Peter Sorenson present. Cindy Weeldreyer was excused. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
Green stated there is an addendum to the Legislative Committee Report. He said under Resolutions, he will take 5 a. after 4 a. and before the Capital Improvement Update.
Dwyer noted they will refer the addendum to the regular legislative community and it will be dealt with next time.
2. PUBLIC COMMENTS
Bill Sokol, 240 Sunnyside, Eugene, presented the Board with some of the petitions that were gathered in the River Road area regarding railroad noise and their concerns.
Don Leslie, 925 Boblick, Eugene, Chair of Mental Health Advisory Committee stated the recent move of the Adult Mental Health Department from the Garden Avenue Building to the facility adjacent to the Heeron Center on Coburg Road, has resulted in major problems. He said the facility is completely inadequate in both size and configuration. He said the two large meeting rooms are filled with desks and since files and confidential records must be kept in an area near the rest rooms, it was necessary to place portable toilets outside the building for the clients' use. He said the shortage of rooms to hold private meetings with clients has made scheduling appointments difficult. He stated to appreciate the difficulties the clients and staff are encountering, a short visit to the building is necessary. He encouraged the Board to urgently pursue the options that are being explored to find a more suitable facility for their mental health staff and the population being cared for by them.
Reed Fitkin, 85200 Ridgetop Drive, Eugene, stated he had been working on the Hawk's Point issue for two years and if the Board had any questions, he would be available and hopes the Board supports them.
3. COMMISSIONERS' ANNOUNCEMENTS
Sorenson said he is making an effort to rejuvenate and assist the Community Health Advisory Committee. He said there are no dentists and doctors on the committee and he is calling doctors to ask if they would be interested in serving. He said he attended the PSCC finance meeting to discuss options on making a recommendation. He suggested a work session on the recommendation.
Green suggested the finance committee of the PSCC forward to the Board the issue about the finance package. He said he didn't support that and the charge is not to make a recommendation but to review and analyze different options.
Morrison announced that on April 23, there will be free immunizations in Florence with the Rotary project from 12:30 to 3:30 p.m.
Green said he didn't have problems with the majority of the Board going to something. He said sometimes it is legitimate to be excused and continue with the public's business. He said with regard to advisory committees, some are mandated and cannot be terminated. Green suggested to put this on the future agenda for discussion.
Morrison asked who monitored the state mandated committees.
Sorenson suggested to get a list of advisory committees that had not reported to the Board in the last two years.
4. COMMISSIONERS' BUSINESS
a. DISCUSSION Regulating Noise From Railroad Operations.
Marc Kardell, Assistant County Counsel, stated he hadn't seen the newest petition that Mr. Sokol had brought by. He said they had a meeting two weeks ago with federal railroad administration personnel who came in part from Congressman DeFazio's office. He said they had completed their noise studies of the new retarder and there may have been some improvement. He said the noise level had been measured at between 53 and 58 decibels. He said the current noise ordinance allows for up to 60 at day and 50 at night. He said it is higher than the nighttime allowance, but not in the neighborhood of 83 decibels that is the federal regulation. He said the Federal Railroad Administration have a policy when there are complaints to investigate and meet with the railroads and try to arrive at a compromise or solution. He said their needs to be a little bit of a lag because even though they measured the levels, they have to get a report done and approved by an engineer in their office in Washington, D.C. He said once that is done and the levels are verified, they can do something. He said there are other options to look at, one is to see if there is continued improvement subsequent to their meetings and readdress this issue within the next three weeks. He added there are other ways of regulating noise than what had been done. He noted initially they thought the level was close to the 83 level, but it was not. He said a level that is above the ambient noise level could be tried. He said there are difficulties in going against the railroads in this area and he addressed that in his file. He recommended to have more success with the railroads. He said they have ability to do some regulation and get more information that may include them moving from the area and taking care of the retarder.
Dwyer asked what the Board could do to adopt something that will force the railroad to do something differently. He said he didn't want to adopt an ordinance that didn't have any force or effect or doesn't solve the problem.
Green noted that as a Board, they do have the authority to regulate the timing of when the noises occur.
Kardell said it could be challenged by the railroad, and in a couple of cases it had been done. He added the language of the statute is such that they can adopt an identical standard, but it doesn't say the County could regulate beyond that. He believes there is a good argument in this area.
Green said he was more interested in the noise being in an acceptable level so people could sleep at night. He wanted to develop something that would give them leverage. He said things were not as loud until the retarder came in and he is interested in the equipment they could use to buffer or muffle the sound.
Dwyer stated he didn't want to get into battle in federal court because it is expensive to the County. He said they may be required to berm the retarder so the sound goes up in the air. He added the County may be able to adopt an ordinance that requires anyone who exceeds a certain level of decibels to build a berm so they don't impact the community.
Morrison said even though they might leave the area, the possiblity of it coming back would be likely so it would be nice to have it addressed and not have to worry about. She wanted to know when they would be leaving the area.
Kardell responded he had problems contacting people. He said the Federal Railroad understands the County's concerns and what they represented to the citizens at the last meeting was they would attempt to get them to be a good neighbor and address some of the issues.
Sorenson said it was worthwhile that the Board was pursuing an approach that does something. He said the Board had a duty to step in and protect the peace and tranquility of the citizens. He said he had been out there and it was an intolerable situation. He said that Dwyer came up with a good idea in that federal law may preempt local governments from regulating federally controlled facililites like a railroad, but the Board has complete authority to appropriately regulate land use activities.
Dwyer stated what needs to be done is to require that if a business generates a noise, then as a land use requirement, a berm would be needed. He wanted to adopt an ordinance that not only takes care of these people, but would require those kinds of considerations of anyone that will disturb their neighbors.
Green said with regard to building a buffer, he would be concerned about the amount of time it would take to do that.
Dwyer said he had no problem with adopting an ordinance. He thought it would be a good idea to require berming or some other way to mitigate the noise.
Green said whatever they could do as a County he wants to do to help regulate the nighttime noise. He said if the Board could adopt an ordinance, he would be willing to go to the City of Eugene and encourage them to adopt it. He asked Marc Kardell to come back to the Board as soon as time permits.
b. UPDATE Facilities Capital Improvement Projects (No Material).
David Suchart, Management Services, reported they are finishing up the last minute touches on electrical, mechanical and training of the staff at the jail. He said that everyone should feel proud the project came in on time after its slow start. He said the Juvenile Justice building is coming along well. He added they are using real power to power the building. He noted they made modifications to the courtrooms as of Monday and they will have no net effect to the cost of the project. He said the shelter facilities should be ready this summer. He commended Mike Rodda and said his dedication to the project was much like someone who owned the building. He reported there are other projects. He said they are getting an estimate on the courthouse roof. He said the cost for upgrading is close to $500,000 and they have the money in the capital plan. He noted that for the public service building it is down to one leak, but the roof work is essentially finished. He said they are redoing South Harris Hall with the District Attorney's office as they want to use the facility when the Kinkel trial starts and then turn it back into a meeting room.
Green asked about wheelchair equipment.
Suchart said a person who used the wheelchair lift had a weight that was over the limit of what the machine was capable of carrying. He said he will meet with Dave Factor for another alternative to dealing with that. He said they have an alternative, using the freight elevator. He noted that he Morrison and Dwyer will be meeting next Tuesday afternoon where they will be reviewing all of the plans for all of the operations in the County in terms of repairs, capital building and funding needs. He said the LCOG move will be postponed until October or November. He said with regard to the Heeron Center, they are working on it.
Green suggested for the meeting regarding improvements they look at better consolidation of operations.
Suchart noted there were issues surrounding continued use of the child care center by the state inspectors with regard to sprinkling systems. He said they are currently working to do that with the fire marshal. He said in 1990 when the fire marshal signed off with the County, he should have mentioned what was needed then. He said the child care center is an important adjunct to what the County does for morale for employees and their access to their children during that period of time. He said he is an advocate of the child care center and wants to make sure the facility is up to standard. He said the money for the child care center goes back into the general fund, they do not pull off depreciation of the money to do capital repairs on the facilities.
Suchart reported on the cafeteria and said it is open for use during the day while people are in there. He stated that Tiffany's pulled out, he did not throw them out. He said he received bids for specialty coffees and there will be a cart serving coffee and breakfast foods. He said there will be new vending machines added. He said he will be meeting with a committee of employees and they will talk about the future of the cafeteria and various options. He added the kitchen equipment belongs to the County and had not been upgraded in 25 years and may need that. He said it would not be to the County's advantage to bring someone in during the summer when there are other venues.
Dryer said he hopes that the County wouldn't take a irrevocable contract with regard to the cart. He said that there are family businesses. He said to utilize the aspect during the down months of the summer but consider doing RFP's and not just rely on coffee carts.
Green said the issue of the cafeteria is of interest to everyone and he wants to work on what the Board needs to do and contract with people. He said there are a number of ways to do it, to have a game plan and the will to go through with it. He said to find out what the best utilization of the space is without costing more.
Van Vactor said with regard to the bus barn building and day care center, the prior board (when the facility was created) was adamant that that was a one-time contribution of the general fund to get the system up and running and thereafter it should run off of the revenues generated. He said they want to look carefully at the revenue that is generated to solve some of the problems.
Sorenson stated that present circumstances have to take into consideration the prior policy but also the intervening changes. He said the Forest Service became downsized and it affected the economics. He added there are increased concerns about the safety of children and the proper ratio of child care workers to children. He wanted to make sure that child care is affordable.
Dwyer said he sent a memo from their contract with Directions and sent the Board a copy. He said he was disappointed in not receiving the information because of the 15 minute rule.
Morrison said she would like to see what the County is paying for, the actual people accessing it and the monthly cost.
Sorenson responded the questions being asked are reasonable and it would be a good idea. He said it was also important that they observe the 15 minute rule. He said there is sufficient interest to authorize the time to get the information to the Board.
Green stated there was enough interest to go forward. He suggested a Work Session.
a. REPORT Legislative Standing Committee.
Dwyer asked if the Board had a policy of no mandates, no matter how good the policy is. He added if the money doesn't come with it, they can't support it. He said from a principle point of view, that needed to be thought about. He said that the Board needs to go on record in opposing change in the truck tax registration and diesel tax. He said it is being pushed by the large truckers who travel through. He added he had no problem with the recommendations other than some unfunded mandates.
Green thought that Measure 30 took care of the mandate problems.
Van Vactor noted there were exceptions.
Roy Burns, Legislative Committee, reported that it was not a total obligation on the state to fund all of the obligations that they may face with local government.
Morrison said some of the bills have merit and the Board should try to accommodate their requests. She added on HB 3026 and HB 3027, they opposed but she had strong reservations about that.
Dwyer said he had no problem with the report, with the understanding that Roy Burns knows what the Board expects him to do.
Sorenson requested to pull Bill 3344, to hear about the position. He said he would prefer to approve the legislative agenda with the exception of HB 3344. He asked whether or not the Board wants to change it from status report to some other point of view.
MOTION: to adopt the Legislative Report as identified by Committee.
Dwyer MOVED, Morrison SECONDED.
Burns reported that HB 3344 is a Bill sponsored by the Oregon Trucking Association that would change the way in which heavy vehicles are taxed in the State of Oregon. He said it converts from a current weight-distance method of collection to a registration fee that collects 2/3 of the revenues and a diesel fuel tax that collects 1/3 of revenue. He said in the past, Lane County had taken a position that it would support a conversion to a registration diesel fuel tax if it could meet certain criteria. He added the criteria included that there not be a significant shift to the trucking firms that operate within the State of Oregon as contrasted to trucking firms that are interstate. He said in addition, they required that the source of revenue be capable of adjustments overtime, be revenue neutral and that cost responsibility be maintained between heavy and light vehicles. He stated so far none of the proposals by the Oregon Truckers Association had meet the four criteria. He said as part of the ongoing analysis, the Oregon Association of County Engineers and Surveyors did provide funding to professors at Willamette University who were independent. They were asked to respond to the Oregon Trucking Association's proposal to shift to registration and diesel fuel tax. He said concerns and questions were presented to them and they conducted a study. He said the counties had not had an opportunity to testify as yet and Lane County is scheduled to testify on Monday. He said the Legislative Committee had questions about the Oregon Trucking Association's proposal and didn't think it met the criteria that they had established as being necessary to change a taxing program and would not support the Oregon Trucking Association's proposal. He said the proposal does not meet the standard as there is a significant shift to interstate trucking firms. He added a problem with a registration system is it does not correlate to the damage and the expectation for construction on the state and county road systems in comparison to measuring weight and distance as a form of taxation.
Dwyer said it is in the Board's interest to take a position.
Sorenson said the implications for the citizens in this issue are significant. He said they are favoring the interstate truckers over businesses within Oregon that are using the state and local road system. He added they are disadvantaging the automobile owners in that this bill represents moves away from a cost responsibility policy. He added there is also a strong environmental impact as they had been shifting from rail to interstate trucking in the Country because the automobile owner is subsidizing the roads. He said the Board should be opposing this as bad policy.
Burns noted this did not meet the criteria that the Board established.
Green stated it did not meet the criteria so the Board would be opposing it.
Burns recommended opposing it and supporting more efficient ways to measure weight-distance measurements to take the administrative burden off of truckers and not be a tax shift.
Dwyer recommended to take a position against this.
Burns assumed because it did not meet the Board's criteria that it would be opposed.
Morrison stated she didn't agree with the position. She said she was in agreement with the way they want to change the taxes.
Burns said he met with Senator Beyer on Monday Morning, and HB 2319A (dealing with A & T funding) will be going to senate revenue and it was one of the bills on the Board's top six priorities. He said they moved HB 2317, court financing out of judicial subcommittee on civil matters and it is in Ways and Means. He added there had been discussion on revisiting all of the monies that had been earmarked for local government purposes. He said they targeted $132 million that might be shifting around. Burns suggested to have a letter on HB 2319A, and he will ask Jim Gangle to prepare so that it speaks to some implications for the Assessment and Taxation program so that it can be delivered to all of the delegates on the senate side. He added that all counties should consider getting closure on budgets under the assumption that there will be no money.
a. RESOLUTION AND ORDER 99-4-7-1 Proclaiming the Week of April 4-11, 1999 as Public Health Week.
Karen Gillette, Health and Human Service, passed out fliers and buttons and noted that the State Health Division put it together and it is throughout the entire state.
Green read the Resolution into the record.
MOTION: to approve RESOLUTION and ORDER 99-4-7-1.
Dwyer MOVED, Morrison SECONDED.
6. EXECUTIVE SESSION as per ORS 192.660
To take place after the meeting.
7. COUNTY ADMINISTRATION
Van Vactor reported that Assessment and Taxation tax collection went live on Monday morning, so they are issuing statements and payments pursuant to that system. He added several weeks ago the Budget system went live and they are making steady process on the conversions.
b. DISCUSSION Budget Addition Requests to be Forwarded to the Budget Committee and Included in the Budget Options Section of the FY 99-00 Proposed Budget Document.
Tanya Heaton, Budget Analyst, reported on March 11 at the Leadership Meeting, the Board directed them to bring budget additions to the Board for approval before they were taken to the Budget Committee. She said these additions had been presented by the departments and had provided a brief summary of the addition and the resource where they would like the additional funds to come from. She noted the majority of the additions are being asked for only if additional revenue comes from the state.
Van Vactor added that the A & T proposals are funded and there is a specific source there so he would include those in the proposed budget.
Heaton noted the departments indicated if there is more general fund revenue, they would like the Board to add the items.
Dwyer asked how they were going to be prioritized.
Heaton said there is a portion in the budget document that says "Budget Options" and in the past they had listed the additional requests under that column. She added, if revenues are identified, then they would go through and prioritize and choose which ones to put into the budget.
Sorenson said this is a good approach but frustrating for people that want to make major changes to the budget and have policy objectives. He said given the circumstances, the activities of the Budget Committee have to be constrained because there are not that many options.
Heaton stated that at this time the Fin Plan says there are no additional revenues. She said the only revenue she is aware of is the possibility of additional revenue coming for A & T or for the District Attorney and portions of those would come directly to the general fund. She said the financial plan shows that the County has no growth availability because of the PERS issues this year. She said the general fund right now could not afford to do any of the things with the revenue that is shown.
Van Vactor reported he heard from the legislature there is funding for the fee for A&T in the range of about $455,000 for a year.
Morrison said she realized it was a wish list and if there were any increases, to chose which ones would be critical. She said some could generate additional revenue that would take precedent over those that do not.
Green recalled that as the Co-Chair for the Finance and Audit Committee, they would gather names in regard to a contractor that could guide the Board through the strategic planning process. He said they have recommendations and once they find someone, they would go to the Finance and Audit Committee with that information and that committee would make a recommendation to the Board. He said it continues the effort around long-term planning and it takes into account the work that the people did. He said the objective is that staff is looking for direction and the questions in front of the Board are if they agree with the proposal these additions should be in the budget document or in the process as options. He added if that is agreed upon, there should be a conversation about money coming from the state, and the Budget Committee determining which items get funded.
Van Vactor recommended that A&T go into the proposal because the funding is there. He added the Board will go through a public process and because of the citizens, the list will grow. He said if some funding has been identified, the Budget Committee brought them up one at a time. He said Lane County may not know by June 30 what the state funding will be and the budget will be adopted on June 16.
Doug Harcleroad, District Attorney, stated that they will know nothing about the District Attorney funding package until the education package is decided. He added if they did receive the funding, it would be about $900,000 per year for Lane County.
Dwyer said he had no problem with supplemental items and wanted to take things one step at a time. He said on the discretion that the Board would have of what the needs are, he doesn't want to commit because he is not sure it is as important to him.
Sorenson suggested until the state budget is determined, to have a minimalist approach to the Budget.
Green said it is important that they agreed as a Board that this is Lane County's budget they are forwarding. He said the direction from the Board is to include the items from A & T because those items had already been identified. He added should direction include the additional proposal sheet under Budget Options and if and when extra money comes in, they will talk about the process at that time.
8. PUBLIC WORKS
a. ORAL REPORT BACK Hawks Point Speed Signs.
Ollie Snowden, Public Works, said there are two issues: traffic speed and traffic safety. He noted when the Board looked at the opportunity to assume speed zoning for low volume roads they declined to do that. He said there is no legal way to go in and authorize the Hawk's Point Neighborhood Group to install speed zone signs on the local access roads. He stated the other item was traffic calming and the Board took no action on formally going back and retrofitting in neighborhoods for traffic calming. He added the suggestion was to work with Land Management to incorporate traffic calming procedures at the time of construction of the subdivision. He said they would not recommend speed humps and based on the direction from the Board, they are not in agreement either. He added there is another problem, safety visibility during foggy weather. He said they could stripe the county road that ties into the Hawk's Point neighborhood with a center line and fog lines that would help with visibility. He recommended to stripe the local access roads in Hawk's Point if they were agreeable, and according to Mr. Fitkin, the developer had agreed to pay for some of the roads being striped. He said he would like to come back with a board order authorizing them to stripe the local access road and County road.
Green suggested to take that as tentative direction, absent Weeldreyer's input.
Dwyer said that the residents testified that the developer was willing to do certain things and the Board advised to have them escrow the funds so if and when they do get to the point, the money will be there. He wanted to know if the developer had agreed to escrow those funds.
Fitkin responded the answer was yes and no, to the extent that they asked to get some type of estimate of what the sinage costs would be so they could report that to the developer. He added the other concern they had was they are getting ready to turn it over to the homeowners which will become a homeowner's cost. He said he wanted information about the costs for eight speed signs and two curve signs.
b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1129 Amending the West Eugene Wetlands Plan by Adopting Planned Transportation Corridor Wetland Designations for City of Eugene Properties Located Within the West 18th and West 11th Avenue Road Improvement Projects, and Adopting a Severability Clause (Second Reading & Public Hearing: April 21, 1999, 1:30 p.m., Harris Hall Main Floor)
MOTION: to approve First Reading and Setting Second Reading and Public Hearing.
Sorenson MOVED, Morrison SECONDED.
Dwyer provided the Board with a copy of a letter that he wrote to the Eugene Planning Commission in regard to the change and said his concerns hadn't been addressed (dated March 31) as he had received no response. He said his letter stated if the corridor is allowed to develop, he wants assurances that in a few years from now they won't be spending money they don't have to fix the flooding problem that they create by changing the zone.
Jan Childs, City of Eugene, stated the letter was in regard to an appeal of a planned unit development that the planning commission heard last evening. She said he would receive a response to his letter.
9. CONSENT CALENDAR
A. Approval of Minutes: March 16, 1999, Work Session, 9:00 a.m.
March 17, 1999, Regular Meeting, 9:00 a.m.
B. Assessment and Taxation
1) ORDER 99-4-7-2 Granting Property Tax Exempt Status Pursuant to ORS 307.475. (Marianne Hansen Ballance)
C. Health and Human Services
1) ORDER 99-4-7-3 Appointing Commissioner Dwyer to Represent the Board of County Commissioners on the Lane County Psychiatric Hospital Joint Conference Committee.
2) ORDER 99-4-7-4 Accepting the 1999-2001 Alcohol and Drug Abuse Prevention and Treatment Implementation Plan.
3) RESOLUTION AND ORDER 99-4-7-5 Appropriating an Additional $5,300 in Revenues and Expenditures in Fund 86 for Stars Educations in the Department of Health and Human Services (34).
D. Public Works
1) ORDER 99-4-7-6 Accepting the Director's Report for Estimated Assessments to Coburg Road (County Road Number 1043) Between 4.02 and 4.84.
2) ORDER 99-4-7-7 Accepting the Director's Report for Estimated Assessments for South River Road (County Road Number 295) Between M.P. 0.00 and M.P. 0.29.
Morrison stated she wanted item 9. C. 2) pulled.
MOTION: to approve the balance of the Consent Calendar.
Dwyer MOVED, Sorenson SECONDED.
9. C. 2) ORDER 99-4-7-4 Accepting the 1999-2001 Alcohol and Drug Abuse Prevention and Treatment Implementation Plan.
Morrison stated she was concerned about how the community coordination piece will be done. She had concerns about where the money would be added to have the greatest impact because that wasn't spelled out in the plan. She said she wants the Board to monitor how the dollars are spent and what Lane County could be getting for this, and whether the things that are funded are really effective.
Green concurred with Morrison about the plan and agreed to the monitoring of the progress and to continue to evaluate the outcomes of the plan.
MOTION: to adopt the plan as presented to the state but to monitor what happens to it once the plan is implemented, after the legislature decides on dollars.
Morrison MOVED, Sorenson SECONDED.
Van Vactor asked the Board how they wanted the follow-up.
Morrison responded to wait and see what the legislature will come out with and once the Board knows that, Lane County could then monitor it.
Van Vactor suggested to reschedule this for an agenda in August.
Sorenson suggested bringing it back for a ten minute oral report the second meeting in September.
10. COUNTY COUNSEL
a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance No. 2-99 Revising Provisions for Submitting Charter Amendments to the Voters on Additional Election Dates (LC Chapter 2). (Second Reading and Public Hearing: April 21, 1999)
Teresa Wilson, County Counsel, noted that the Board received a revision to the ordinance. She said the ordinance adds the allowable election dates at which the Board could refer a charter amendment. She also made the changes to reflect placing a charter amendment in an election different than the primary or general election. She said it is coming to the Board to increase flexibility, and for the Board to consider appropriate timings for charter amendments.
MOTION: to approve First Reading and Setting Second Reading and Public Hearing/Ordinance No. 2-99.
Dwyer MOVED, Morrison SECONDED.
Sorenson suggested to make a change to give the Board the power to set an election for a charter amendment at a time different than a primary or general election and if there is interest on the part of the commissioners, to make the additional change that could be initiated by consensus or individual action of the commissioners. He said he doesn't favor the Board changing the date that a citizen initiative would be set for election because the Board could be thwarting a citizen issue by the way they set the date.
Dwyer said this is an immediate issue. He said when they adopted the charter, there were no double majority requirements of property taxes. He said the Board needs to make a change in order to respond to needs. He agreed to move forward with this.
Sorenson suggested to approve it, and at a later time address the setting of election dates.
Green requested moving the public hearing to 1:30 p.m.
11. HEALTH AND HUMAN SERVICES
a. ORDER 99-4-7-8 Awarding a Two-Year Subcontract to Addiction Counseling and Education Services (ACES) in the Amount of $97,090; Awarding a Two-Year Intergovernmental Agreement to Lane Council of Governments (LCOG) in the Amount of $72,541; Increasing a 0.5 FTE Mental Health Specialist Position (Position #4799) to a 1.0 FTE Position in the Department of Health and Human Services (34); and Delegating to the County Administrator the Authority to Sign the Subcontract and the Intergovernmental Agreement.
Rob Rockstroh, Health and Human Services, stated this was not the basic drug court grant but a drug court enhancement grant that is different. He added it was easier to come through Health and Human Services rather than the state and said in the future it may become a state project through the court.
MOTION: to approve ORDER 99-4-7-8.
Dwyer MOVED, Morrison SECONDED.
12. MANAGEMENT SERVICES
a. ORDER 99-4-7-9 Establishing the Classification and Salary Range for Senior Fleet Services Purchasing Specialist.
Cheryl McCawley, Management Services, noted that this item had been before the Board in January. She said these items are all additional reclassifications, not adding any full time positions, but taking the place of existing positions.
Dwyer stated he wouldn't go for the reclassification as it is so close to the budget process. He wanted to deal with all reclassifications at once instead of picking and choosing. He said things were working fine and he was not in favor of it.
Sorenson agreed with Dwyer that a process is needed to establish appropriate classifications for positions. He said that with regard to the request by the District Attorney and the Corrections Cook, these classifications had merit but were not the same with Fleet Services. He added the process under the labor agreement is that employees have the right to have their jobs classified correctly. He wanted to hear what McCawley had to say about Brad Russo's letter.
McCawley responded that with this particular classification, they did not have to do a reclassification, the position was going to be posted and people can apply. She added that there were higher level duties to perform in this position. She said duties needed to be combined to be more efficient. She added someone else needed to do the administrative paperwork, and not have the mechanics or supervisors do it. She said they need an intermittent position to create a separate classification within the current series. She asked for a senior level position because the person is still doing bids, RFP's, dealing with vendors, negotiating contracts and overall day to day assigned work.
Dwyer said he would go with the paralegal and cook but has doubts about the new posting and would rather deal with it in the budget process.
Van Vactor noted that this position is already in the budget, it just contains different tasks.
Dwyer wanted to know if only management had a chance to bid on the job.
McCawley responded it was not a management position. She said departments have already submitted their base budgets and this position was already included in the budget.
Sorenson stated he would support the cook position and the paralegal but not the Public Works position.
McCawley noted there was no difference between the three items, two people had been doing the jobs as the departments needed the functions to be done. She added the only difference is that Public Works wanted a change in the procedures. She said all three positions required looking at the duties and creating a classification that covers responsibilities.
Morrison said she was okay with the two position reclassification where the people were already doing the work. She said she had concerns about filling the Public Works position. She questioned where the additional revenues for the reclassification would come from.
David Suchart, Management Services stated the department has a current budget that is status quo. He said they will decide how the organization would work within the same budget constraints. He believed with the efficiency of the position it would be deleting extra work.
Green suggested to pull this Order as there is not enough information. He said if the Order is denied, he wants the Board to explain why and what the Board would need to approve it.
b. ORDER 99-4-7-10 Establishing the Classification and Salary Range for Paralegal in the District Attorney's Office.
MOTION: to approve ORDER 99-4-7-10.
Sorenson MOVED, Dwyer SECONDED.
Harcleroad noted that it doesn't cost more and they are giving up higher lawyer positions to create the position and it all balances in the status quo budget.
Van Vactor stated it is a large organization and the way the personnel rules are set up is that the appointing authorities are the ones that make the appointments and if a budget is status quo and a department stays within its limits and doesn't increase the annual operating costs, they have flexibility. He said past Boards had not wanted to review all of the changes each time they occur.
Sorenson said this classification makes sense as the District Attorney's office has a big job in getting people appropriately prosecuted and convicted, and it can't be done if the office is being run on a 19th century model of providing prosecution services.
c. ORDER 99-4-7-11 Establishing the Classification and Salary Range of Lead Corrections Cook in the Sheriff's Office.
MOTION: to approve ORDER 99-4-7-11.
Sorenson MOVED, Dwyer SECONDED.
d. ORDER 99-4-7-12 Award of Bid for the Lane County Juvenile Justice Center Project - Data, Voice and Cable Infrastructure Project from ESP Communications, Inc. in the Amount of $257,346.50.
MOTION: to approve ORDER 99-4-7-12.
Morrison MOVED, Dwyer SECONDED.
13. PUBLIC SAFETY
a. ORDER 99-4-7-13 Approving an Intergovernmental Agreement with the City of Eugene and the Lane County Sheriff's Office Inmate Road Crew Program for the Period 3/16/99 to 6/30/00 in the Amount of $60,171.50, and Delegating Authority to Sign to the Sheriff and the County Administrator.
Paul Sachet, Sheriff's Department, reported that this agreement was borne out of a discussion between the Sheriff's Office and the City of Eugene a year ago, when renewing a contract for jail beds. He added there was an interest on the Eugene Municipal Court's part to see if there could be an expansion of the road crew to use offenders who are serving weekends to engage in clean up projects for the City. He said they established the ground rules in the form of an agreement and advanced that to the Board late last summer, as a pilot agreement for six months. He said it had just run out and they want to finish the balance of this fiscal year with the same kind of agreement plus extend it through the next fiscal year.
Bob Hickok, Lieutenant, stated the Eugene Municipal Court inmate work crew began on September 12 and operates every Saturday and Sunday with one Deputy and eight to ten inmates. He said to date, approximately 600 inmate days had been utilized and 4200 hours of work had been completed. He noted the work being done focuses on health and safety in parks and other open spaces within the city limits of Eugene.
MOTION: to approve ORDER 99-4-7-13.
Dwyer MOVED, Morrison SECONDED.
Sachet noted that while it is identified as a Road Crew Program, it is fully paid for by the City of Eugene.
14. EMERGENCY BUSINESS
Commissioner Green recessed the meeting to a Luncheon Meeting with Senator Ron Wyden at 11:45 a.m.
Back to Board Notices