Approved 9/28/99

August 10, 1999

WORK SESSION - BOARD OF COUNTY COMMISSIONERS

Commissioners' Conference Room - 9:00 a.m.

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. Acting County Administrator David Suchart, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

None.

4. COMMISSIONERS' BUSINESS

a. DISCUSSION/HB 3602-A.

Morrison reported that at the last legislative session there was controversy about the issues around salmon, waterways and vegetation management advisory committees. She thought it would be an advantage to learn about the bill and what its intent is over a long period of time with regard to monitoring.

Terry Witt, Executive Director of Oregonians for Food and Shelter, passed out information regarding this issue. (Copy in file.) He noted that 3602 B passed. He reported the purpose of the bill is to authorize the Department of Agriculture to establish and implement a basic pesticide use reporting system in the State of Oregon. He noted the importance was not just on agriculture or forestry, but all categories of use, including commercial and urban homeowner use. He said the purpose was to make this information available to agencies for policy making.

Witt reported that Lane County and local governments would be a public applicator and applying pesticides in areas intended for public use. He said they would fall under the requirements of having to report, based upon whatever the final outcome would be. He guessed it would be an annual report that will contain 12 months of data involving the types of products, where and the amounts being used. He noted the information would be given to the Department of Agriculture where it will be stored and then put into a report.

Ollie Snowden, Public Works, reported that for road use, Lane County already collects most of the data. He said the extra effort will be in arranging the data. He added that county parks and public areas would require additional reporting.

Witt noted that one of the goals of this program is to help target monitoring. He said there will be scientifically accurate data to counteract what normally are worse case assumptions that are made about where and how pesticides are being used. He said it was a win-win situation provided the information is implemented properly.

Weeldreyer asked what process the Board could expect regarding implementation of the new legislation.

Snowden responded that they want to make sure they understand what the reporting requirements are going to be and then report to the Board and VMAC on how they will comply with it.

Dwyer asked about recent studies on the effects of chemicals as endocrine inhibitors.

Witt responded the issue of endocrine inhibitors is an emerging science. He noted the last round of data showed no significant correlation between pesticides and endocrine disruption. He added there is are definitive answers at this time.

5. EXECUTIVE SESSION as per ORS 192.660

None.

6. COUNTY ADMINISTRATION

a. Announcements

None.

b. ORDER 99-8-10-1 Approving the Public Information Program for the Lane County Safer Communities Tax Surcharge Charter Amendment Ballot Measure.

Mike Moskovitz, Public Information Officer, stated he and the Public Information Officers from the cities of Eugene and Springfield have been meeting and they put together a public information proposal to get information to the public. He noted this effort is different than in the past as they are using the school communities. He said the biggest element is that the schools will be sending information home with the children. He noted it is an inexpensive way of getting the information home as they are saving on the mailing costs. He reported the budget is $55,000 and it has been split based on the distribution costs; city of Eugene pays 49.55% of the budget ($27,000); Springfield pays 13% of the budget ($7,000); and Lane County pays 36%. ($20,000) He requested the Board’s approval of the County’s portion of the overall budget for public information.

Morrison asked if LCOG would be participating.

Moskovitz responded they didn’t want to depend on LCOG, but last time they provided assistance for miscellaneous costs.

Moskovitz noted that because government agencies are involved, the public information people are not allowed to take a stand on the measures, so the information will be neutral based.

MOTION: to approve ORDER 99-8-10-1.

Morrison MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

7. CHILDREN AND FAMILY SERVICES

a. DISCUSSION Department of Children and Families.

Pat Rogers, Department of Children and Families, passed out a report and handouts which she discussed. (Copies in file.) She noted the Commission on Children and Families was established during the 1993/94 legislative session and the local commission was established in 1994, promoting wellness for children and families in Lane County. She added local communities have the best sense of their own resources and what is needed. She reported the vision for Lane County is a community where everyone is committed to the well being of children, where families are nurtured and supported, where diversity is honored, where all children and families are healthy and safe and where people live and work together and support one another.

Jim Forbes, Executive Director, Looking Glass, stated he had been involved with all planning groups having to deal with children, youth and families. He passed out a sheet (copy in file) of the groups that are currently existing in the area of youth planning. He reported the kids they work with have problems in school and have family issues. He added there needs to be a continuum of care as there is not a youth system in the community and an overall comprehensive strategy. He passed out this information. (Copy in file.) He suggested that the Lane County Commission on Children and Families needed to continue to move in the direction of coordination, and noted that he had seen the movement within the last three years. He said he is pleased about that and the Commission has his support.

Sorenson asked what the most important need of assistance from policy makers would be.

Forbes responded there needs to be prevention and intervention. He said what is key for the commissioners is that the commission needs to be in the middle, needing to make sure that all the groups are working together and connected.

Weeldreyer asked what steps were being taken to help the young people early on.

Forbes responded they are responsive to kids and their parents. He added they spend time giving parents the assistance, support and the skills to manage.

Mickie Lansing, Deputy Director, Oregon Commission on Children and Families, reported in the past 2 years things have improved greatly and relationships with providers are on track, fiscal policies and procedures have been in order, and there is no longer difficulty in reporting requirements. She noted the Commission on Children and Families is to be a convener and facilitator of systems. She said they also allocate dollars, and their dollars act as a catalyst to ensure the system is put together and funded the way it is supposed to be. She said the local commission engages in comprehensive planning, engaging local communities and funding. She noted with the last legislative session, Senate Bill 555 passed, which defines and clarifies the role of the State Commission and local commissions in developing a comprehensive plan. She said the bill has clarified the role of what both the state and local commissions do. She reported local commissions have less than of 1% of dollars in the children and family system and they are to be catalytic in helping to change the system.

Doug Perry, Lane County Fire District, stated he chaired the planning process. He noted he has contact with the rural communities. He said there was testimony taken from community visits from Junction City, Florence, Cottage Grove, and Oakridge to hear their concerns and they looked at a survey that was processed through the University of Oregon regarding where the planning process should be. He noted they came up with a sound plan and understood that as a commission, couldn’t just bring forward a planning process as a one time fix, but it needs to be ongoing. He said they took the input from the community and put it to work.

Susie Dey, Branch Manager, Services to Children and Families, acknowledged the leadership of Green and Weeldreyer on the committee, as well as Pat Rogers and all the committee members who have volunteered hundreds of hours of time to make this a good way to do business in the community. She noted the old way of business didn’t work and children and families have been left out of the process and have fallen through the cracks, and there is a need of system of care for children and families. She said she sees the role of the commission at the step of system integration and change in the community. She reported the system of safety nets are reaching populations that hadn’t been reached before and they have served over 600 families that did not require governmental intervention. She added the community safety nets are run by the local communities and they each have an investment in the success of an area. She said for the future, they will be able to bring together resources that had not been used before.

Weeldreyer asked if the need for child foster care was leveling off.

Dey responded that methamphetamine has created a crisis in the safety of children in their homes. She added the need for foster care has changed in the sense they need families that have special training to work for children that were born with drug problems. She said the number of children in foster care in Lane County is around 560, and it is at a high level.

Sorenson asked what the Board should be focusing on in terms of gaps that exist.

Dey said energy needs to be focused on achieving outcomes, working together, recognizing value should be placed on collaboration.

Rogers reported that Healthy Start is a statewide initiative that the legislature had provided funding for, and there is dollars in the new budget for additional funding of Healthy Start programs bringing Lane County up to a 60% funding of need.

Fritz Jenkins, Program Manager, Statewide Healthy Start Program, said the unique thing about Healthy Start is that it is built on existing services within the community and Lane County has six contracts out for Healthy Start.

Sarah Seaman, Peace Health Counseling, stated Peace Health was starting its second year of Healthy Start. She noted they are a vital resource to new parents, especially with the high rate of adolescent pregnancies in western Lane County. She added they have been working with Pace, Relief Child Care and other early preventative providers in the Florence area.

Lynn Burditt, Commission on Children and Families, discussed the goals and objectives of the local system. She noted that outcome and performance measures were key elements for future efforts. She added they wanted to focus on strengths and assets and not just needs. Said they will focus on policies that create systems change, facilitating opportunities for collaboration of the services agencies, increasing the commission’s role in monitoring site revisits and reviews of activity proposals. She said they want to focus on increasing capacity and to develop a broad strategy for services across the continuum that would have elements around building on what is in place. She reported they are working on refining outcomes and they will come back to the Board to share them.

8. PUBLIC WORKS

a. WORK SESSION TransPlan.

Tom Stinchfeld, Public Works, reported the memo came to the Board before the public hearing was changed and the dates in the memo are not right, the correct date for the public hearing will be September 29, and it will be at the Fairgrounds, 6:00 p.m. hearing with a 5:15 p.m. dinner. He noted there would be an ordinance packet prepared for that hearing and the first reading of the ordinance will be on September 8. He added that none of the agencies would be taking action until the record closes. He said they will then see where each agency is and proceed with a plan that everyone is wanting to adopt.

Stinchfeld noted the previous TransPlan was adopted in 1986 and it needs an update as part of the Metro Plan. He added the primary focus of the plan is to respond to the transportation planning rule that was adopted in 1991 and has been revised. He stated through a mix of land use and transportation strategies, they can hold the VMT (vehicle miles traveled) per capita constant and stop the trend of having it increase, but they did not project a reduction. He said it is staff’s recommendation to approach the alternative measures before the plan is adopted, to find out how acceptable the proposal is before going through the ordinance process.

Sorenson asked why there would be a public hearing that wouldn’t comply with the relaxed VMT rule.

Tom Schwetz, Public Works, responded that with TransPlan, they are keeping VMT steady at what it is today. He noted the rule requirements with respect to VMT as a standard is a 5% reduction that applies to all small metropolitan planning organizations in the state. He added none of the metropolitan planning organizations will meet a reduction in VMT. He said LCDC allowed for alternative measures to demonstrate compliance of the transportation planning rule. He said they have a plan where they can demonstrate reduced reliance on the auto. He noted any changes made at this point will be at the Board’s direction.

Schwetz reported what they have are innovations in the plan to the area, bus rapid transit, and they are increasing the level of demand management, but keeping it at a voluntary level. (That was the policy direction that they received a few years ago.) He noted there will be a public hearing and then additional work sessions after to discuss the changes that might be made to the plan to get to a point where it is adoptable by all four agencies. (The two cities, the County and LTD.) He mentioned that on August 25 there will be a summary in the Register Guard and the Springfield News that will provide a more readable summary of what TransPlan is and what it is trying to accomplish. He said they hope to move towards a compromise with all parties adopting the plan.

Dwyer noted there are funding mechanisms in the plan that will never pass and he would not support. He said he could not embrace a plan that includes enhanced revenue measures that are pipe dreams and not reality. He said he wanted a vision of what the community wanted to look like before deciding how to get there.

Schwetz noted the original draft in February 1998 did not have any way of meeting the gap. He said the intent then was to get the discussion going on how to fund it. He added what they tried to do in the plan was to present the trade-offs. He said the transportation utility fee is the only new enhanced fee that they are putting into the plan and it is for the city’s operations maintenance and preservation.

Sorenson stated it was not staff’s responsibility to come up with the revenue, but it is their responsibility to come up with a series of options. He said it was not a good idea for the plan itself to say it will contain certain strategies that they know at the time they are adopting will not happen.

Green noted that Eugene could live with this problem for 20 years, and that doing nothing is an option.

9. REVIEW ASSIGNMENTS

None.

10. EMERGENCY BUSINESS

None.

There being no further business, Commissioner Green adjourned the meeting at 12:10 p.m.

Melissa Zimmer, Recording Secretary

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