approved Approved 9/22/99
August 3, 1999
REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS
Commissioners' Conference Room - 9:00 a.m.
Commissioner Bobby Green, Sr. presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. Acting County Administrator David Suchart, County Counsel Teresa Wilson and Recording Secretary Zoe Gilstrap were also present.
1. ADJUSTMENTS TO THE AGENDA
2. PUBLIC COMMENTS
3. COMMISSIONERS' ANNOUNCEMENTS
4. COMMISSIONERS' BUSINESS
5. EXECUTIVE SESSION as per ORS 192.660
There will be an executive session later this morning.
6. COUNTY ADMINISTRATION
b. ORDER 99-8-3-1 A Proposed Revenue Sharing Plan for the Unincorporated Lane County Portion of the Revenue Sharing Proposed Income Tax Surcharge.
Tanya Heaton, Management Analyst, stated that after discussion today, a motion will come before the Board tomorrow. She explained that this is the revenue sharing portion of the income tax surcharge for the unincorporated area of Lane County. Heaton stated that at the Joint Elected Officials meeting, the Board had requested that all the cities put together a plan that matches the definition and requirements of the community safety programs under the charter for their piece of the revenue sharing. She noted that there is information about a philosophical difference between the County Administrator and the Sheriff about what the unincorporated monies for Lane County should be used for included in the packet (see material on file).
Heaton reviewed the summary sheet. She said that once the Board decides on the revenue sharing plan, she will finalize and attach it to the board order tomorrow. Heaton commented that the Board has the ability to move these monies around, noting that the vehicle costs are a one-time cost and that that money could be used for more deputies the next year.
Sheriff Clements stated that the District Attorney, Parole and Probation and other Health and Human Services programs are countywide services and ought to be funded countywide. He said all impacts, whether they come from the Sheriff's office or the cities, should be identified and, once identified, a system impact fund should be created to address these impacted services.
Morrison noted the incorporated cities are not paying for impacts from their portion of the revenue sharing and, therefore, the unincorporated area should not either.
Teresa Wilson stated that the Public Safety Coordinating Council (PSCC) Financial Committee met last week and they concluded that there will be a system impact but could not determine what that impact is going to be.
Wilson reviewed her cover memo on the next item (see material on file). She noted that Jim Johnson, City Manager of Eugene, has recommended to the City Council that they include funding for a halftime deputy DA in their revenue sharing side. She said, however, that if the Board adopts the recommendation before them today, Johnson will advocate to remove that funding on the basis that that halftime DA should be funded out of the system wide impact account.
Sorenson stated that while he thinks the Sheriff has made a good case for use of the money, he is concerned that human services are not being addressed. Clements responded that human services would be addressed in the use of the 55% side of countywide services. Clements also noted that there is uncommitted money for countywide services that can also go to system impacts.
Green stated that he would like to see a more cost-effective way to deliver customer service. He suggested looking at different ways to deliver services so customers feel that they can pick up the phone and talk to a live body. Clements responded that the Sheriffs office has undergone a reorganization to provide better customer service, noting that they need to be more proactive as an agency. He said that they leverage the use of volunteers more than any other agency. Clements stated that they also have been working on a citizen committee for better communication and understanding of the Sheriffs Office and to gain input to see how they can better do their job. He said they utilize citizens to help create programs such as the CERT group, which is helping to educate groups about dealing with a disaster.
Dwyer stated that he is happy with this proposal and stressed that it is the best and most fair proposal to the citizens. He emphasized the need to measure outcomes in order to eliminate ineffective programs. Dwyer stated that he believes this will be a model for other jurisdictions and will make Lane County one of the safest communities in Oregon.
Clements stated with 20 FTE on the front line, there would be a 25% increase in capacity, shortened response time, investigation of property crime, and more visibility. He said more capacity will allow deputies to be assigned to specific areas to allow for more interaction to get to know the community. Clements stressed that this would allow them to become much more proactive rather than reactive.
Morrison voiced concern that there would be no money for enforcement of Land Management violations. She stated that she knows people that will not be voting for this revenue measure because properties in violation are not being cleaned. Weeldreyer agreed that this is an issue of public safety. Clements stated that he would be very supportive of funding that activity and would like to explore it with Heaton. Wilson stated that if they were clear that this would be used to address criminal activity, not land use, it would qualify.
Heaton summarized that the Board preferred the sheriff scenario with an additional $90,000 available for Land Management to clean up properties with criminal activities.
Green stated that he favors Van Vactor's recommendation but will defer to the majority of the Board, which favor the sheriff's scenario with the incorporation of $90,000 within the package for enforcement of land use violations.
Green stated that they also need to discuss the issue of sunsetting the measure. Weeldreyer said that she supports having it sunset after eight years. Green noted that the Chamber of Commerce is in agreement that a sunset would add credibility to the measure. He said that he and Dwyer agree on six years. Morrison stated that she also agrees on six years. Sorenson stated that he would like eight years. Weeldreyer said that eight years would give them a chance to monitor and demonstrate their success and give them some financial stability. Green stated that they should be able to do all that in six years. Dwyer agreed that outcomes should be able to be measured by six years. Morrison said that if they can't demonstrate success in six years, they might as well as give up.
There was agreement to a compromise of seven years.
MOTION: To sunset the revenue measure in seven years.
Green MOVED, Dwyer SECONDED. VOTE: 5-0.
c. Report Back System Impacts.
Wilson reviewed this item in the above discussion (see material on file).
7. REVIEW ASSIGNMENTS
8. EMERGENCY BUSINESS
This meeting recessed at 11:20 a.m. to reconvene into executive session at 11:30 a.m.
Zoe Gilstrap, Recording Secretary
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