approved Approved 9/22/99
August 4, 1999
REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor - following HACSA
Commissioner Bobby Green, Sr. presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. Acting County Administrator David Suchart, County Counsel Teresa Wilson and Recording Secretary Zoe Gilstrap were also present.
1. ADJUSTMENTS TO THE AGENDA
Morrison requested that the Fern Ridge draw-down be added under 4.e., Commissioners Business.
2. PUBLIC COMMENTS
Maureen Maine, 225 5th Street, Springfield, stated that she was here to talk about the Safer Communities legislation. She said that as chair of the Public Safety Coordinating Council, she is urging that this be referred to the voters. Maine commented that this legislation would have a positive impact on programs and make a difference for kids and adults and communities. She stated that as the mayor of Springfield, she has concerns regarding her constituents. Maine noted that the Lane County general fund difficulties in the past have resulted in unpopular decisions and said citizens are concerned that future general fund difficulties might by supplanted by this new revenue source. She encouraged the Commissioners to get the word out to the public that they are working hard on plans to stabilize the general fund so that revenues for certain services and programs will not be supplanted to the general fund in the future. Maine said it is imperative to talk about a strategic process to stabilize funds and to make sure citizens understand that this enhanced increase in revenue and taxes will ultimately support enhanced services and programs. She stressed that this revenue measure can make significant improvement in the community and is happy to recommend that the citizens of Springfield support it.
Green asked what language would make the Springfield City Council more comfortable. He said there is already language in place to ensure that there could be no supplanting without a charter amendment.
Maine stated that they want assurance that this new revenue is in addition to the two-thirds of the budget already going to public safety. She stressed that if taxpayers are going to pay more, it should be for an enhanced level of service.
Sorenson said not only did they include language that required a charter amendment so it can not be changed without a vote but also to limit this measure to seven years. He said this legislation has a revenue sharing component unlike any prior measure so that Lane County and the cities will be in partnership to address public safety. Sorenson stated that the cities will be free to spend their portion addressing their public safety needs.
Morrison noted that even though they allocated this, they as a Board, do not have control over the economy.
Dwyer said it is their intention to have enhanced law enforcement. He said the Board has already decided to add rural patrols and has every intention of following through on that commitment to voters. Dwyer agreed with Maine and said he would like to show the voters that they have a stable source of income that is not going to impact public safety. Dwyer stated that he is happy to support this measure and believes it is the fairest way to address community needs countywide. He said they will be able to measure outcomes.
Weeldreyer said this is a start to address needs as a system and sees more advantages than disadvantages.
3. COMMISSIONERS' ANNOUNCEMENTS
Dwyer stated that he has spoken with the Workers Comp consultant who is contemplating appointment of a subcommittee task force to work on PERS. He also stated that he is looking forward to a final report from Roy Burns, Intergovernmental Relations Coordinator, on the legislative season.
Weeldreyer stated that she is forming a meeting Friday for possible development of a micro business program in Lane County. She said this will help citizens within Lane County learn to utilize Internet-based economy. Weeldreyer asked for Board authorization to exceed the 15-minute rule by allowing different department representatives to discuss how to create a micro business development program with Lane County, Lane Community College, the Workforce Partnership and the Eugene/Springfield Metro Partnership. She said she would like to put together a proposal for funding from a Community Block Development Grant.
Dwyer said it is imperative to do this. Sorenson concurred. Morrison stated that, while she isnt saying not to pursue this, she is not totally in support because Lane County is going through a strategic planning process and this may be a case of the "cart before the horse." Green cautioned that this not obligate Lane County and does not impact Y2K, stating that he does not want any pre-commitment of dollars outside the Budget Committee. There was consensus that Weeldreyer could pursue this issue.
Morrison stated that she performed her first wedding ceremony last Saturday.
4. COMMISSIONERS' BUSINESS
a. UPDATE Extension Service.
Ross Penhallegon, Extension Agent, Interim Staff Chair, gave a status report of the Extension Service (see material on file).
Penhallegon reminded the Board that the roof is still leaking and will need to be looked at soon to prevent major damage from occurring
Green commented that he attended the auction. He lauded the children in 4H and encouraged support for their hard work.
b. UPDATE Facilities Capital Improvement Projects (No Material).
David Suchart, Director, Management Services, stated that the Juvenile Justice Center is making good progress and that next month they will begin planting landscape. He said the carpet will be laid by the end of month with furniture delivered in the treatment and Sheltercare areas. Suchart said the interior work takes a long time due to electronics. He stated that the contractors will go through the building inch by inch toward the end of month to see that everything is done to their expectations and noted that he will also be participating. Suchart commented that they are still on track and on budget
Suchart stated that he is still waiting to hear from the federal government regarding the site for their new courthouse.
c. ORDER 99-8-4-1 Appointing Two Members to the Public Safety Coordinating Council.
Green briefly reviewed this item (see material on file).
Weeldreyer stated that she supports this appointment and is pleased that they are bringing in a rural voice. Green responded that the Public Safety Coordinating Council (PSCC) is listening to concerns regarding rural representation.
Sorenson concurred saying membership should be broad and diverse. He said however, that he is concerned about the size of PSCC.
Dwyer stated that they need to be receptive to what they hear and rural areas tend to get everything secondhand. He said now they will be able to interact and get what they feel they need for their communities.
MOTION: Approval of the Appointment of Bob Sisk and Mike Grover to the Public Safety Coordinating Council.
Dwyer MOVED, Weeldreyer SECONDED. VOTE: 5-0.
d. ORDER 99-8-4-2 Referring to Election a Lane County Safer Communities Tax Surcharge Charter Amendment, Directing that it be Placed in the Voters Pamphlet, and Appointing a Committee to Draft an Explanatory Statement.
Teresa Wilson, County Counsel, stated that the Board has received supplemental material per yesterdays meeting (see material on file). She said the order will set the language for the charter amendment, which was changed yesterday to include a sunset clause of seven years. Wilson explained the Order and Exhibits. She said the state is not a vehicle for Lane County and that they will need to create a local pamphlet. Wilson stated that if an opportunity occurs to put the measure in the state pamphlet, a committee will need to draft an explanatory statement to include one proponent and one neutral statement. Green suggested taking separate action on the explanatory statement. Wilson said she could remove that language from this order.
MOTION: To refer to Election a Lane County Safer Communities Tax Surcharge Charter Amendment and Directing that it be Placed in the Voters Pamphlet.
Dwyer MOVED, Sorenson SECONDED. VOTE: 5-0.
e. UPDATE Fern Ridge drawdown
Morrison stated that last Wednesday, she met with the Corps of Engineers and tried to explain the impact of an early draw-down on citizens as well as the financial impacts on Lane County. She said they have not come to a definite solution but should know within the next few days. She said it is her hope that with congressional support, it will be delayed until after Labor Day. Morrison stated that she has a letter drafted to send to the Corps regarding Lane Countys position on this. Dwyer said it is imperative to send the letter out. He stated that he also has spoken to the Corps and voiced concern that they had already made the decision without public comment. He thinks this project can be delayed until after Labor Day without any significant impact.
MOTION: Approval to send this letter to the Corps of Engineers on behalf of Lane County.
Dwyer MOVED, Weeldreyer SECONDED. VOTE: 5-0.
5. EXECUTIVE SESSION as per ORS 192.660
6. COUNTY ADMINISTRATION
David Suchart, Director, Management Services, stated that by the end of week, there should be a new Human Resource Manager for Lane County. He said a preliminary decision has been made.
b. ORDER 99-8-4-3 Proposed Revenue Sharing Plan for Unincorporated Lane County Being Used as Lane Countys Present Intent for Services Provided to Unincorporated Lane County with the Revenue Generated for Unincorporated Lane County from the Revenue Sharing Portion of the Proposed Income Tax Surcharge, Recognizing That If Additional Money Is Received These Services Will Be Reviewed along with Additional Services.
Heaton said this is a carry forward of yesterdays discussion (see material on file).
Sorenson asked for the current number of Deputy Sheriff 2 positions in unincorporated Lane County not associated with a contract or the traffic team. Captain Tom Brett said the current main office contingent level of service has been 13 but with the recent full costing efforts with the cities of Veneta and Creswell, that number is now 18. Captain Brett said if this ballot were successful there would be an additional 19.
Regarding overtime, Morrison said that she hopes this will go down with reduced book-ins.
Weeldreyer asked if by doubling rural patrols deputies would be taking on investigations. Brett responded that deputies would be taking on new responsibilities such as property crime investigations.
Responding to Sorenson, Heaton explained that this is an annual plan and will go to the Public Safety Coordinating Council every year for their review. Wilson stated that the plans are due to PSCC by March 1 for the subsequent fiscal year. She commented that as the Sheriffs Office has had time to plan how this is to be deployed, there may be some minor adjustments, but as of today, this is what the money is intended for. Wilson said (concerning discussing the measure with constituents) that, as a Board, they have committed $2.9 million of revenue sharing for rural patrol. Sorenson asked that Lane County include a copy of its plan to the small cities.
Heaton noted that these numbers will go through the Budget Committee each year.
MOTION: Approval of the Order.
Dwyer MOVED, Morrison SECONDED. VOTE: 5-0
7. CONSENT CALENDAR
A. Approval of Minutes:
May 5, 1999, Regular Meeting, Following Board of Health
June 23, 1999, Regular Meeting, Following HACSA
B. Health and Human Services
1) ORDER 99-8-4-4 Delegating Authority to the County Administrator to Sign Contract Amendments with OSLC Community Programs in the Amount of $88,000, and Department of Youth Services in the Amount of $24,661 for New Opportunities.
C. Public Works
1) ORDER 99-8-4-5 Releasing, Dedicating and Accepting Parcel "A", in First Addition to Bon Rose, Book 45, Page 23, a Parcel of County Owned Real Estate, as Right-of-Way for County Road No. 1751 (Crimson Avenue) (17-03-08).
2) ORDER 99-8-4-6 Releasing, Dedicating and Accepting Parcel "A", in Bon Rose, Book 39, Page 24, a Parcel of County Owned Real Estate, as Right-of-Way for County Road No. 1749 (Don Juan Avenue) (17-03-08).
3) ORDER 99-8-4-7 Increasing the Authorized Amount of Engineering Services for the Waste Management Division by $475,000.
D. Regional Information System
1) ORDER 99-8-4-8 Amending an Intergovernmental Agreement with Lane Council of Governments to Extend the Agreement Date and Add Additional Services in Support of the Area Information Records System.
MOTION: Approval of the Consent Calendar.
Sorenson MOVED, Weeldreyer SECONDED. VOTE: 5-0.
8. EMERGENCY BUSINESS
There being no further business, this meeting adjourned at 10:53 a.m.
Zoe Gilstrap, Recording Secretary
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