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February 3, 1999
HOUSING AUTHORITY AND COMMUNITY SERVICES AGENCY
9:00 a.m. - Harris Hall Main Floor

Commissioner Bobby Green, Sr. presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. PUBLIC COMMENTS

None.

2. REGULAR BUSINESS

a.  ORDER 99-2-3-1H Accepting a Bid and Awarding Contract 99-C-0021 for Replacement of Siding at Richardson Bridge Apartments in Eugene. (James R. McCoy)

Jim McCoy, HACSA, reported he develops new affordable units and watches over them after they have been built. He said in 1992 they built the first Section 42 (low income housing tax credit project) Richardson Bridge, in West Eugene on Acorn Park Road, and that he it has been operating successfully. He said in 1992 Louisiana Pacific (LP) siding was installed and within the last three years there have been signs of severe deterioration and water leakage into the units. He added they went through the LP Class Action settlement procedures and have learned that LP will award them $85,000 to help replace the siding. He said they bid the project out and the cost of replacing the siding and painting is approximately $181,000. He said they are proposing to use $96,000 out of an operating reserve that was established for the project and the $85,000 from the LP settlement. He said there is approximately $60,000 in reserves after this project. He added that the rents will remain unaffected by the project. He said they would like to go ahead with the project.

MOTION: to approve ORDER 99-2-3-1H.

Dwyer MOVED, Morrison SECONDED.

VOTE: 5-0.

3.    CONSENT CALENDAR

a. Approval of Minutes:
May 6, 1998, 9:00 am
May 13, 1998, 9:00 am
December 16, 1998, 9:00 am
January 6, 1999, 9:00 am

Sorenson stated he had a question regarding the minutes of May 6, 1998. He said we are in February of 1999 approving the minutes of May 1998 and he wanted to know what other backlog there was.

Van Vactor responded he told him last week when he brought the issue up that when Ms. Zimmer caught up and went back, she found minutes that were not finished before she was employed here. He said she has done a phenomenal job of getting the minutes caught up. He said these are the last ones.

Sorenson stated that the minutes are caught up as of January 6, 1999.

Van Vactor stated it was important for the public record to note that the County is current with the exception of the minutes that have been on the agenda for the past two weeks. He added the minutes have been and continue to be caught up. He said credit is do to Ms. Zimmer because she does a phenomenal job of getting those turned right around.

MOTION: to approve the Consent Calendar.

Sorenson MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

Green commented that he hoped the question of minutes was answered to Sorenson's satisfaction, because it may send a message to the person who is doing the work that he is not satisfied with their work. He added if that is the case, he needs to have a conversation in a different forum. He said he felt Ms. Zimmer has been doing an outstanding job.

Sorenson said he had no problem with Ms. Zimmer’s work. He said what he is upset about is a deprivation of the public’s right to know, when they are sitting in February, approving minutes from May. He said it was not Ms. Zimmer’s fault, it was someone else’s fault. He said it denies the public record to keep track of what this organization is doing. He added the Board needs to be vigilant about the public’s right to know and he is pointing out that the County is not keeping current with the minutes and is pleased to learn that they will be kept current.

Dwyer echoed the fact that the County needs to keep the minutes current.

4. EXECUTIVE SESSION as per ORS 192.660

None.

There being no further business, Commissioner Green adjourned the meeting at 9:12 a.m.

Melissa Zimmer
Recording Secretary

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