June 16, 1999
HACSA MEETING - BOARD OF COUNTY COMMISSIONERS
Harris Hall - Main Floor - 9:00 a.m.

Commissioner Bobby Green, Sr. presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Zoe Gilstrap were also present.

1. PUBLIC COMMENTS

James Williams, 2784 Willakenzie Road, Eugene, stated that he was here today to speak on the topic of discrimination at one of the HACSA properties managed by Lane County. He said he was speaking on behalf of a female who could not be here today because she is currently in the grievance procedure with the Union. Williams stated that she is only one of two females who are currently property managers for Lane County Housing.

Williams noted that this woman has been at this property for two and half years and that six months ago she began being harassed by her supervisor, Gary Shankle. Williams provided photographs illustrating the difference between the property she manages and that of a male manager. He stated that her property has always surpassed all of the other properties in annual inspections by the federal agency that supervises HUD. Williams noted that many of the improvements on her site were done by her and that she has even paid for some of them when Lane County told her that they did not have money for these improvements. He said, however, that he learned that male properties were receiving the same things she was told they couldn’t afford. Williams said this one person has gone out of her way to make this complex a safe area.

Williams stated that six months ago she developed medical problems and when she provided a doctor’s excuse, Shankle told her that the paperwork didn’t matter. Williams said he talked with Chris Todis, Director of HACSA, and was told that he is used to being in a negative light and that it basically came down to what management decided. Williams stated that no one from the Housing Authority has called her about these allegations. He said he came here today to let the Board know as the governing authority over Lane County Housing, that there is a discrimination problem.

Williams read a letter from a resident (see material on file).

Green stated that because there is a termination procedure in progress, it would be inappropriate to discuss this. He said that as the Board of the Housing Authority, the Board of Commissioners will take up the matter as it goes through this process at the appropriate time.

Weeldreyer asked Todis what process the Housing Authority follows in cases like this.

Todis stated that there are multiple processes. He said that this issue is a result of a disciplinary and termination action against the employee. Todis stated that because she is a bargaining unit member, the process follows the collective bargaining process. He said he believed that there also has been a Bureau of Labor and Industries claim filed.

Weeldreyer asked if the Housing Authority has policies in place regarding the relationship between tenants and their resident managers. Todis replied that the hiring authority is the Housing Authority. He said the Housing Authority makes the decision as to who they hire and that it is not put to a vote of the different resident groups. Todis stated that there are two Resident Services Coordinators that mediate in the different complexes and deal not only with this kind of issue but any resident issue.

Green said that once this process gets to a point where it necessitates the Board’s involvement, it would be his expectation that Todis will keep them informed and let them know the progression of this issue.

2. REGULAR BUSINESS

DISCUSSION/Approving the FY 99 Comprehensive Grant and the Five Year Action Plan.

Don Williams, Housing Authority, reviewed his agenda memorandum (see material on file). He explained that this program mandates that they comprehensively modernize their complexes. He said the rules are rigid with the process dictated by HUD.

Williams explained that they will receive the FY 99 money in October 1999, which is in HACSA’s FY 00. He said they have three years to spend the money with 18 months to obligate it. In addition to the Comp Grant Plan they received, Congress felt it necessary to give additional money to all eligible housing authorities due to a backlog of modernization resulting in over $1.5 million to HACSA this year. Williams stated that their five-year plan must be built upon the amount of money received this year; $1.5 million, however they do not expect to get this level of funding next year. He said that next year’s five-year plan would probably look different.

DISCUSSION/Submission of the Formal Budget Revisions for the U.S. Department of Housing and Urban Development FY98 Comprehensive Grant Program.

Williams reviewed this item (see material on file), noting that this is a housekeeping measure.

DISCUSSION/Submission of the Formal Budget Revisions for the U.S. Department of Housing and Urban Development FY97 Comprehensive Grant Program.

Williams stated that this is also a housekeeping measure. He said he is very pleased about how they are spending this money, noting that they are getting needed work done.

Morrison voiced concern that all the dollars are in operations, management improvements and administration. Williams replied that they are allowed to transfer up to 10% of this grant into the public housing budget for use in any way they see fit. He said this 10% transfer of operations is to make up for the shortfall that HUD is not fully funding. Williams noted that they have a Performance Funding system that historically has been funded by HUD for the operations of the public housing. He explained that that because this year they are only funding at 92.8%, which represents a little over an $80,000 shortfall, this transfer is to make up for that shortfall and is going into the public housing general operations budget.

Williams stated that motions for these items would be presented next week.

3. CONSENT CALENDAR

a. Approval of Minutes: March 31, 1999, 9:00 a.m.
April 14, 1999, 9:00 a.m.

MOTION: Approval of the Consent Calendar.

Morrison MOVED, Dwyer SECONDED.

VOTE: 5-0.

4. EXECUTIVE SESSION as per ORS 192.660

None.

There being no further business, Commissioner Green adjourned the meeting at 9:26 a.m.

 

Zoe Gilstrap, Recording Secretary

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