APPROVED APPROVED 4/7/99
March 17, 1999
REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor - 9:00 a.m.
Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
Green noted an adjustment to the agenda, number 5. a. will be moved up.
2. PUBLIC COMMENTS
3. COMMISSIONERS' ANNOUNCEMENTS
Weeldreyer stated that last week Larry Mann came before the Board and asked to appoint a replacement to the Metropolitan Sports Commissioner, for Commissioner Cornacchia. She said Commissioner Green would be a good candidate to serve on that committee, and would like him to consider the opportunity.
Green said that he would be able to participate.
Weeldreyer also mentioned that there was a good turnout in the Pleasant Hill area for the Y2K meeting.
Sorenson noted that last week at the Eugene City Club there was a presentation on the Child Link Program, sharing information about children in school who are at risk of child abuse. He said he also attended a tour of the Court School.
Dwyer said the at risk designation is not just about child abuse, that Child Link gathers information on families and children that haven't been charged with any crime. He said some risk factors are poverty, color, and single parents. He said parents should be concerned about what is going on with Child Link, (with information compiled) and voice concerns about the government gathering information on children who haven't been charged with anything.
Morrison reported she attended the Council of Forest Trust Land Counties Board meeting in Forest Grove and she brought back packets for other members of the Board. She said the two concepts that were tabled were 1860 and 1861. She said there was discussion around these two concepts and it was agreed to table them at this time. She said it was in the best interest of the counties to let them proceed as they are. She said they may target the next legislative session depending on how things go. She added Lane County is the fifth largest county to receive funds off of the forest trust lands.
Green stated he had a request from the Lane County Psychiatric Hospital for a commissioner to be appointed to that committee. He said they needed a response today.
Dwyer stated that he would be able to be on the committee.
4. YOUTH SERVICES
a. PRESENTATION Summary of Work Being Performed by the Suicide Prevention Team at the Skipworth Detention Center.
Steve Carmichael, Youth Services, reported that the Suicide Prevention Team had been working at Skipworth and for other children on probation, for a number of years. He said they had developed a program that is being used in other places in the nation and around the State of Oregon. He added no one in Eugene really knows about it. He introduced Viriam Khalsa, Supervisor in Detention.
Viriam Halsa, Supervisor, Youth Services, stated he co-manages the detention portion of the Department of Youth Services. He said it is a 36 bed secure facility serving children ages 12 to 17. He reported that a fairly high percentage of incarcerated youth are at risk for self-harm or suicide. He said they have had no completed suicides, although a number of attempts at their facility. He added 10% of the youth who come into the facility are suicidal. He said they deal with the riskiest of the risky kids. He noted there had been an increase in the number of youth committing suicide in custody. He said they have come up with a unique format that works well for reducing the risk of teen suicide while youth are in custody. He added they put a significant amount of resources into training all of the staff. He said everyone is a potential lifesaver and they train housekeepers, cooks, group workers or anyone who has contact with the youth. He said he has a volunteer panel to help manage youth suicide or attempts within the detention environment. He added the model was built from the ground up, involving suicidal youth and consultants. He said they also have a stabilization component that works with youth when they leave detention. He noted the work had been published nationally in the "National Juvenile Detention Association's Journal" (a nationally recognized format for other detention facilities.) He added they have received numerous calls for technical assistance to help design programs and have been mentioned as part of a national standard for juvenile detention. He said the most significant fact is that they haven't lost any kids.
Khalsa introduced Dr. David Mace, Consulting Psychologist; John Aarons, Supervision Unit; Dr. John Crumbley, Intake Counselor; Wally Harms, Supervision Unit; Leonette Kline, Detention Nurse; Jim Leppard, Resource Unit and Lynn Schroeder, Intake Unit. He added Heather Scott is a psychologist intern that maintains a list of all youth, once they leave the County detention facility.
Dr. David Mace, Contract Psychologist, stated this is a pro-active suicide prevention program that is known nationwide. He said they classify 100% of the youth in Skipworth as being at high risk for suicide attempts. He added input was given from line staff and the kids themselves. He said the results were published nationally as the Lane County model and had been adopted in several states. He said the Department of Youth Services' philosophy is if the state of the art is not sufficient at the time, develop new procedures and have good leadership towards that end. He added that in the past nine years, the pro-active approach had resulted in some years with no suicide attempts and generally only one or two per year.
Jim Leppard, Competency Coordinator, gave a case story.
Green asked how the Board could help.
Khalsa responded they have been successful because of the close linkage between the commissioners and the work they do at Youth Services. He said they deal with a difficult problem that places stress on staff. He said they volunteer at odd times at night and on weekends. He said they appreciate the Board's understanding of some of the issues that they deal with. He added he was not asking for money, but to thank the Board for their awareness.
Green noted that the Department of Youth Services had a good relationship with the Board. He said that Lane County has a number of programs that the rest of the county could benefit from. He thanked everyone for their presentation. He added if there were ways for the Board to get the word out, or for staff support, they were willing to work with the Department of Youth Services.
b. DISCUSSION/Whether Lane County Should Enter into an Exploration of the Rental of Juvenile Detention Beds to Marion County.
Steve Carmichael, Youth Services, said he received a call from Larry Oglesby, Director of Marion County Juvenile Department a few weeks ago who indicated that their County Commissioners were going to their legislative delegation looking for money to deal with their gang problem. He added Marion County has a significant gang problem and what they wanted was additional detention space. Oglesby said they have a 36 bed facility that is overcrowded. Oglesby said they know that the building in Lane County was not going to be fully occupied when it is completed. He wanted to know if that space might be utilized for detention space for Marion County juveniles. Carmichael asked the Board if that was something they wanted to explore. He said it may not materialize because they may not receive money from the legislature. He said Lane County is number one on their list for a place they would like to turn to. He added if they have funds, he would come back to the Board with a plan that makes sense. He said this was preliminary and didn't want to have any discussions until the Board was notified. He said in the levy, Lane County had asked for funding for 64 of the beds they were building. He added each pod they are building is a 32 bed pod that is separated. He said they asked for funding for 64, allowing another 32 bed pod to be vacant for future use. He said they are looking at the Juvenile Justice Center as a 30 or 40 year building and did not want to have the experiences that others have gone through. He said they wanted to build something for the future and not be overcrowded in the first year it opens. He said he hoped the beds would be vacant for a number of years. He added even if the levy had passed, they were looking to rent to someone else. He said since the levy did not pass, they were looking at another 16 beds. He said the pods are divided in half so the juveniles could be separated. He said Marion County was looking for up to 50 beds, but Lane County could do 32 and 16 beds and not impinge on the space that the department would be using when the building opens. He said he would not mix Marion County juveniles with Lane County's. He said there would be a Marion County pod or unit and none of the juveniles would be released into the community for any community based programs. He said it would be just their detention facility. He said Marion County would provide all of the transportation and if there were any crimes committed in the facility, the Marion County District Attorney said that he would prosecute them and any building damage would be at Marion County's cost. He said that he could guarantee at least for four years, one 32 bed pod and the 16 beds could be provided up through June of 2001 on the assumption that in November 2000, Lane County is likely to go back to the voters with some levy and would actually use the space in July of 2001, that was built for Lane County. He added any contract made would have to benefit both counties. He said they have a control room in their facility that was designed to be the control for all three pods. He said they are having to work with the current facility in ways that would be much better if they had more of the facility open and could share some of the operating costs. He said Oglesby had talked about wanting to have the detention staff employed by Lane County, who would be working with Marion County's juveniles.
Green said Carmichael covered the points of the conversation he had with Oglesby around the prosecution of the kids from Marion County. He said it is his understanding that they would be handled by the Marion County District Attorney as well as the treatment and programs, and that would reduce Lane County's costs. He said in the interim it is a good way to go.
Dwyer asked if the Marion County District Attorney had the authority to prosecute crimes that occur in Lane County.
Carmichael responded that juvenile crime is different than adult in that regard. He said there is a choice, it can be prosecuted in either place and that often happens now.
In response to Dwyer's question about space, Carmichael stated he would not write any agreement where Lane County would not have the ability to use its own space.
Dwyer said he had concerns about the gang element in Lane County because when mixing young people, there is a tendency to spread ideas and concerns. He said that Lane County needs the money to help defray costs, but he is concerned about those types of people in Lane County. He said he does not have a problem with the concept as long as there is an understanding that they eliminate the potential for contact and are clear that if Lane County needs the beds, they need to find other places to put the people.
Carmichael stated in the new building when the gym is used, it will be used by one unit at a time. He noted there was initial concern that Marion County would send all their gang kids down, but Olgesby said they may send a few gang kids, but the idea is for them to send their non-gang population and they would develop special gang programs in Marion County in their current facility.
Sorenson stated it was a creative idea and Lane County taxpayers are benefited if the facility's capital is used. He said Lane County's taxpayers should not subsidize Marion County taxpayers. He added he did not want any additional monies to go to salary compaction.
Van Vactor stated if they went forward, that they would involve the County Management Team and County Counsel to make sure that everything is correct, because of the liability issues.
Morrison said if Lane County were to lease one full pod, to make sure in the contract that they pay a flat rate for all 32 beds, whether they use them or not. She said she wants to be cautious on how it is structured, because there could be loose situations. She said she wanted to make sure Lane County had flexibility on using the beds.
Carmichael noted that Oglesby talked about a block amount of money for a block number of beds.
Weeldreyer echoed the concerns and support. She said she is supporting Carmichael and his efforts to negotiate with Marion County for a win-win situation. She said she agreed with Dwyer that Lane County needs to do everything possible to not mix the two populations.
Green said Carmichael had a sense of what the Board wants and as he continues to go forward, to keep the concerns in mind.
Terry Wilson, County Counsel, asked to keep open the possibility that if the character of the Marion County kids that Lane County would be receiving are "standard run of the mill", not distinct from Lane County's kids, the mixing would be less of a risk factor. She added if Lane County would be receiving the gang kids, she would have no disagreement. She asked to leave open the possibility of mixing, if it produces the best win-win for both counties without increasing the risk for Lane County or its kids.
Weeldreyer stated she did not want Lane County youth expanding their network of gang members and did not want to provide that opportunity.
Dwyer said he shares those concerns. He said he was not in favor of mixing the kids no matter what.
Green noted that this was a conceptual approach to filling the gap. He said things could change in Marion County. He added besides gang kids, there are kids who don't belong to gangs that commit more serious crimes. He commended Steve Carmichael for bringing this matter to the Board. He said he was confident something could happen, if it is in Lane County's best interest.
Carmichael responded the Board gave him what he wanted, comments and things to look for, and he will enter the exploration. He said it does depend on Marion County having dollars to do this.
c. ORDER 99-3-17-1/In the Matter of Delegating the County Administrator Authority to Execute an Intergovernmental Agreement in the Amount of $1,076,000 with the State of Oregon for Delivery of Substance Abuse Treatment Services to Youth Offenders.
Steve Carmichael, Youth Services, reported this is known as the Youth Intervention Network Project. He said it is the fourth year of a five year grant award from the Center for Substance Abuse Treatment at the national level. He said it is $1,000,000 each year for five years. He said after this grant, there will be the Breaking the Cycle Award, that will run for a couple of years so there will be dollars for the next few years. He said the project is designed to deal with kids who have substance abuse problems and are committing crimes, to identify them early and get them into treatment quickly. He said this is a continuation of the grant. He said for the first three years, they received the federal grant to Lane County directly. He added in the fourth year, the federal project monitor wanted the grant go to the state and have the state contract with the County because they would like to have the state government invested in this project. He said it has delayed the grant award. He noted they have been running the program without the contract in place with the state for several months.
Morrison stated she was concerned about the state taking money to monitor this grant from the federal government, that would take money away from treatment.
Carmichael responded it is in the $15,000 to $20,000 cost for administration, out of the $1 million award. He said the state had been looking at starting an adolescent detox center and they are interested in doing that in Lane County. He said they do it for adults, but not for adolescents. He said there is some payoff in terms of the state getting hooked into the needs of kids that are identified in this project. He added there is a heavy research component to this project that is required, 20% of the grant has to go to research.
Dwyer stated it is a worthwhile program. He hoped that Lane County will be able to monitor and test the young people for compliance. He said it is critical that the Board moves forward because it is the answer to help divert young people.
MOTION: to approve ORDER 99-3-17-1.
Sorenson MOVED, Morrison SECONDED.
a. RESOLUTION 99-3-17-2 Recognizing the 100th Anniversary of the Veterans of Foreign Wars of the United States (VFW).
Green noted that Rocky Gothard is the Chairman of the 100th Anniversary Celebration of the Veteran of Foreign Wars.
Commander William Dolowitz, is the Commander of Post 293 of the Veterans of Foreign Wars, Eugene. He said they had received a proclamation from the City of Eugene signed by Mayor Torrey and asked if Commissioner Green, on behalf of Lane County, would recognize the commemoration with a proclamation.
Rocky Gothard said it was great for the County to honor the veterans of this community.
Sorenson thanked Gothard for his hard work and vigilance on behalf of all veterans in Lane County.
Green read the resolution into the record.
MOTION: to approve RESOLUTION 99-3-17-2.
Weeldreyer MOVED, Dwyer SECONDED.
b. RESOLUTION 99-3-17-3 Recognizing March 14 Through March 20, 1999 as National Older Workers Week.
Weeldreyer reported that this was a program that was housed with the Lane Council of Governments, and last year moved and is being done by the Lane Workforce Partnership. She said it is a national observance and she wanted to do it locally. She added she will be meeting with those workers at their meeting on Friday in Springfield and will present it to them formally.
Weeldreyer read the resolution into the record.
MOTION: to approve RESOLUTION 99-3-17-3.
Weeldreyer MOVED, Dwyer SECONDED.
c. RESOLUTION 99-3-17-9 State Increases in Funding Share for Offices of District Attorney
Dwyer noted that he did not have time to run the resolution through the Legislative Committee, he just received it from Bob Cantine. He reported there is action in the legislature that is moving in the direction of having the state increase its share of funding for the offices of District Attorney. He said he received the notice this morning and said it was in the Board's best interest to act now and lend support to this matter. He said the resolution lays out the history of the funding mechanisms and asked that the state increase its share of funding for the office of District Attorney by the sum of $20 million for 1999-01. He asked the Board to approve this and deliver it to the House and the Senate and to the committee that will be acting on the measure.
MOTION: to approve RESOLUTION 99-3-17-9.
Dwyer MOVED, Weeldreyer SECONDED.
Weeldreyer noted that there is a threat that the money they have allocated may get reassigned to additional state police. She said it is important that this resolution gets passed and for the Lane County delegation to ensure they get this funding. She said it will make an important difference for Lane County in the budget session.
Sorenson said the importance of this to Lane County's budget is it will free up money that is currently put from the general fund into the Sheriff's Office, and will enable the Board to do what they want to.
Morrison said from the Public Safety Coordinating Council side, they did endorse the state police's proposal. She said she is not opposed to the resolution, but it put the Board in a tight spot.
Weeldreyer added the amount is above what was originally recommended. She said this is not a conflict.
Green stated he contacted Representative Prozanski and was assured that he is still supportive of the priority, and he has not changed his position.
Dwyer stated he was going to Salem in the morning and could hand deliver the resolution to the appropriate people.
6. EXECUTIVE SESSION as per ORS 192.660
Will take place in the afternoon.
7. COUNTY ADMINISTRATION
Van Vactor noted that he sent the Board an E-Mail with regard to the Government Technology Conference and said that Gary Ingram said if the commissioners had the time, it would be important to attend and he has some resources in his budget. He added it is a technology conference totally focused on government.
b. ORDER 99-3-17-4/In the Matter of Adoption of the Nested Regional Partnership Concept for Lane County as Part of the Valley/Mid-Coast Region Identified by the Governor's Community Solutions Team.
Weeldreyer recognized the members in the audience who had a key interest in the deliberation on the nested region concept. Stephanie Schulz, Rural Development Coordinator, Peter Thurston, Community and Economic Development Coordinator and from the State of Oregon Economic Development Department, Bob Warren and Mike Burton, and from the Governor's Community Solution Team, Dave Bishop, ODOT and Jim Zelenka, LCOG.
Weeldreyer reported that prior to 1992, Lane County was a single county region of economic development. She said in 1992 the legislature created the Regional Strategies Program that was a six year program that recently ended. She noted they are now looking at a way to take the best of the program in regional collaboration and looking at other state agencies outside of economic development to make wise investments in a more collaborative type of environment. She said she had been attending meetings around the state about what Lane County will do. She said the state said the original position of the counties would be for each county to be its own regional partnership. She said the state said they did not have the resources available to be able to staff 36 counties, with the five state agencies that are involved with this. She said she had pursued conversations with other counties and that is what is before the Board today. She added since the state is not able to staff a single county region, Lane County would try to come up with a compromise that gives Lane County the functionality of a single county region, but to explore the opportunity to collaborate with other counties in the Mid-Valley Coast Region.
Stephanie Schulz, Rural Development, noted some of the key issues that have emerged for Lane County in supporting the nested regional concept, including the value of regional planning to solve problems and create opportunities based on a shared vision that meets the challenges that everyone faces in a collaborative manner.
Weeldreyer said she was hoping to come to the Board today with legwork that had already been done, indicating the position of the nested region concept. She said she had met with other counties and what is most important is being able to invest locally in projects that are tied to broader regional goals. She said the nested region concept would reduce the amount of administrative costs.
Morrison stated her perception is coming from a local community's perspective and the frustrations of working with the process from 1993 to the current date. She added in reality Lane County could be a single region because it covers the coast to the mountains and populations that touch other counties in the region. She said Polk, Marion and Yamhill counties have been a regional partnership and within the last six years; Linn, Benton and Lincoln County and have been partners but want to be a region by themselves, leaving Lane County by itself. She added it would be one way to meet the governor's goal of having the bigger regions working together and still keeping Lane County's identity and control with more costs on the administrative side to go to infrastructure projects.
MOTION: to approve ORDER 99-3-17-4.
Dwyer MOVED, Morrison SECONDED.
Van Vactor noted that the Liz Cawood's memo refers to entering into a grant to explore becoming a single county region and the Board Order states that the County Administrator is authorized to sign contracts or agreements to implement the nested regional partnership. He wanted to know if it was to explore or to implement.
Weeldreyer stated it needs to be implemented, but before it can be implemented, it needs to be explored.
Terry Wilson, County Counsel, noted the Order authorizes the County Administrator to sign contracts. She said a grant for exploration (if it is over $50,000) would not be within the authority that is being delegated. She said she heard the grant to explore is $20,000 and it is within the County Administrator's delegated authority.
Dave Bishop, Governor's Community Development Office, said his responsibility is to help form the regional partnership across the state. He said the money available is up to $20,000 (not guaranteed) to explore the development of a partnership.
Mike Burton, Assistant Director, Regional Development, stated they are interested in seeing Lane County and other counties advance toward some arrangement that would help them do business more efficiently, saving the taxpayers money.
8. CONSENT CALENDAR
A. Approval of Minutes: February 24, 1999, Regular Meeting, following
February 24, 1999, Joint BCC/Roads Advisory, 12:00 noon
February 24, 1999, Regular Meeting, 1:30 p.m.
B. Health and Human Services
1) RESOLUTION AND ORDER 99-3-17-5/In the Matter of Appropriating an Additional $35,825 in Revenue and Expenditure in Fund 286 for Individuals with Developmental Disabilities (PAAF #53 to the 1997-99 Intergovernmental Agreement 20-001).
2) RESOLUTION AND ORDER 99-3-17-6/In the Matter of Appropriating an Additional $11,429 in Revenues and Expenditures in Fund 286 in the Department of Health and Human Services (OHD Revision #6).
MOTION: to approve the Consent Calendar.
Morrison MOVED, Weeldreyer SECONDED.
9. HEALTH AND HUMAN SERVICES
a. ORDER 99-3-17-7 Establishing a 1.0 FTE Community Service Worker II (CSWII) Position; Establishing a 1.0 FTE Office Assistant I (OA1) Position in the Department of Health and Human Services).
MOTION: to approve ORDER 99-3-17-7.
Weeldreyer MOVED, Sorenson SECONDED.
10. WORKFORCE PARTNERSHIP
a. ORDER 99-3-17-8 Appointing New Members to the Jobs Plus Implementation Council.
Chuck Forster, Workforce Partnership, reported that Jobs Plus is a welfare to work strategy that was implemented as a result of legislation that came out of the 1995 state legislature and it mandated a council that would provide advice to staff on the implementation of the welfare to work strategy and would assist actively in recruiting and marketing employers to participate in the program. He said the program has operated for four years.
James Meyer, Jobs Plus, noted that Lane County residents receiving unemployment insurance or public assistance can voluntarily participate in Jobs Plus. He added it is not mandatory. He said they would receive on the job training in a position that they would not qualify for, without Jobs Plus. He said they are matched with area employers who are interested in providing that training. He said the training can last up to six months and when an employee and employer are found, the employer hires the person into a temporary training position. He said the employer is reimbursed for the employee during the training for their payroll cost plus some of the wage costs. He said for the first month the employer pays $6.50 per hour and after the first month that fee goes down to $5.50 and stays there. He added the $1.00 difference goes into a scholarship fund for continuing education, that the trainee can use for up to five years after they complete Jobs Plus. He said during the fifth and sixth months of a job, the employer is required to give the trainee one day off per week paid to look for work. He said there is an employer advisory board called The Implementation Council that has various agency members and Lane County employer members. He noted that in 1998 Jobs Plus placed 407 people in Lane County into positions with 260 employers, and the majority of the positions end successfully. He passed out information about what an employer or job seeker would read about Jobs Plus (copy in file).
Morrison added that today they are supposed to appoint two members to the Implementation Council.
Meyers said the positions will be filled by Rynelle Ballentyne (Shorewood Packaging) and Eric Daws (Burley Design Cooperative) to a four year term beginning March 10, 1999 through March 9, 2003.
MOTION: to approve ORDER 99-3-17-8.
Dwyer MOVED, Sorenson SECONDED.
11. EMERGENCY BUSINESS
Van Vactor reviewed assignments: to give all commissioners a pamphlet of the government technology conference; Wilson will prepare an order for Dwyer to be added to the Psychiatric Hospital, Public Works will schedule a work session on the finance issues regarding the TransPlan; David Suchart will get the commissioners a copy of the Compensation Study of 1997 and the Sheriff's Department request for staffing will be forwarded to the Finance and Audit Committee.
Commissioner Green recessed the meeting into the CVALCO meeting at 12:00 p.m.
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