APPROVED 4/27/99

March 9, 1999

LANE COUNTY BUDGET COMMITTEE ORIENTATION MEETING

Commissioners' Conference Room, 5:15 p.m.

PRESENT: Marie Bell, Verna Brown, Bill Dwyer, Mary Ann Holser, Carol Jones, Anna, Morrison and Cindy Weeldreyer (left at 6:00 p.m.) Zoe Gilstrap, Recording Secretary.

I. WELCOME AND INTRODUCTIONS

Tanya Heaton, Management Analyst, welcomed the committee and turned the meeting over to the Chair, Marie Bell who called the meeting to order. Introductions were made.

Heaton gave a brief overview of the tonight’s agenda. Material was provided for each item, which was reviewed by the analysts (see material on file).

Oregon State Budget Law

David Garnick, Senior Budget Analyst, reviewed the Basic Local Budget Law document designed by the Oregon Department of Revenue, Finance and Taxation.

Budget process steps

Heaton explained the process, noting that this committee can make any changes they wish.

Heaton explained the steps as noted in a sample.

Lane County’s Budget Schedule and calendar

Heaton reviewed the schedule and calendar. It was noted that since some commissioners may be gone the week of May 17, there will be no meetings that week.

Budget Instructions

The budget instructions given to each department were provided to the committee.

Overview of Common Budget Issues

The following requests were made:

Bill Dwyer and Anna Morrison would like to see scenario budgets department by department if all budgets were cut to 80%. This is to be done just across the board.

The budget format will be sent to the committee while still in draft form for their input.

Dwyer wants department presentations to be concise and brief.

Mary Ann Holser wants to discuss the big picture including services and programs. She would like to know if there have been shifts as far as receiving or losing funds in types of services. Each department will provide a paragraph or two with a historical review of services.

Dwyer would like the ratio of line workers to supervisors, non-union to union.

There was agreement that Budget Committee members will get questions to departments before the meetings so that they can be answered ahead of time. This will prevent using meeting time to answer technical questions.

Add a paragraph to the meeting schedule asking that public comments be provided in writing to reduce the amount of time used for comment.

There was concern by Morrison and Dwyer about the practice of shifting money from line item to line item. This concern will be brought up at the Leadership Team meeting on March 11, 1999. Dwyer would like to see policy set around this issue.

Garnick gave a brief overview of this system, noting that, for the most part, it has been well received by departments.

The committee agreed to read this document on their own since County Administrator Bill Van Vactor was not here to present this item.

Rick Schulz, Management Analyst, reviewed this material.

Proposed Budget Documentation Distribution April 26th; after 4:00 p.m.

Proposed Budget Documentation Review April 27th; 4:00 p.m.

Budget Message April 27th; 5:15 p.m.

Anna Morrison MOVED to adjourn, Verna Brown SECONDED. VOTE was unanimous.

There being no further business, this meeting adjourned at 8:23 p.m.

Zoe Gilstrap, Recording Secretary

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