minhead.gif (11357 bytes)Approved Approved 5/31/2000

May 26, 1999

METROPOLITAN WASTEWATER SERVICE

DISTRICT BUDGET COMMITTEE MEETING

Commissioners' Conference Room - 12:00 noon

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

I. Introduction of Service District Budget Committee Members.

Doug Keeler, City of Springfield, Walt Meyer, Peter Rutker, Director of Wastewater Division, City of Eugene, Susie Smith, Environmental Services Manager, Dave Garnick, Senior Management Analyst, Marie Bell, Mary Ann Holser.

Van Vactor noted that Marie Bell and Marianne Holzer are not only part of the Budget Committee, they are also on the Wastewater Service District Committee.

Garnick noted there were no minutes at the budget adoption of last year, as the Board approved the minutes for the last budget committee meeting.

II. Budget Committee Business

* Election of Chair and Vice-Chair.

Sorenson nominated Mary Ann Holser for Chair.

Dwyer SECONDED.

Morrison nominated Marie Bell for Vice Chair

Dwyer SECONDED.

VOTE: 5-0.

III. Presentation of 1999-2000 Budget.

* Lane County Staff

Garnick noted the purpose today was to approve the budget and set the tax levy. He said the budget is status quo. He reported the service district was formed by the Board of Commissioners in December, 1997 under revised Statute Chapter 77. He added it is a separate legal entity from Lane County, to handle repayment of the bonds. He noted the County’s portion is to handle the principle and interest on the bonds and the proceeds ($3 million within the service district.) He said it is to be budgeted each year, the payment of those proceeds to the Metro Wastewater Management Commission. He added it is a joint venture between Springfield and Eugene. He gave a presentation of the budget. He noted the tax levy that the Board will need to decide on is $1,909,323, a fixed amount, not a rate-based levy.

Dwyer requested for next year’s budget to note what was spent, proposed and budgeted from the previous year.

Van Vactor asked when the bonds would be paid off.

Susie Smith, Environmental Services Manager, responded 2004 for the Chaquita bond and for the remainder of CSD bond, it is September 2002.

* Metropolitan Wastewater Management Commission Staff

Smith reported there is about $2.8 million remaining in proceeds and the Board last year approved expenditure of those funds as part of a capital project to build a biosolids mechanical dewatering facility. She said that facility is about $8.5 million in construction and they secured a bond and went through the budgeting process last year. She added the project is currently out for bid and it will be constructed in FY 99-00. She said the entire remainder of the CSC funds will pay for approximately one quarter of the construction of that facility. She reported they have a five year CIP outlook and it is based on collection of system development charges and user fees. She said they will be able to fully fund their next five year CIP with the combined capital reserves and system development charges.

Weeldreyer noted that the Coburg City Council had mentioned they have wastewater issues that they are dealing with and they have approached the Waste Water Commission about being included in annexing the City of Coburg into the district She asked if there was additional capital cost associated with the system if Coburg should decide to join.

Smith noted that the engineers are working with the City of Coburg to come up with the facilities plan to deal with their sewage and have met with her and Rutker, to help determine what some of the costs would be. She said the engineers came up with a recommendation to Coburg to pursue a national treatment system rather than connecting up to the MWMC system. She added they are not contemplating making a request to connect up to the district at this time.

Dwyer asked what was in the CIP for Glenwood, now they are in the City of Springfield’s boundary.

Smith responded that in Eugene and Springfield’s discussion about the transfer of jurisdiction of Glenwood from Eugene to Springfield, they arrived at a value for the Glenwood facilities, that was constructed by the City of Eugene, not constructed with regional wastewater funds. She said for the facilities that were transferred to Springfield, Springfield had made a payment to the City of Eugene for local expenses. She added they will be taking over the operations and maintenance.

IV. Public Hearing

Chair Holser opened up the Public Hearing. There being no one signed up to speak, she closed the Public Hearing.

V. Deliberations and Action

* Action Requested: Approve 1999-00 Metro Wastewater Service District budget and levying of taxes in the amount of $1,909,323.

MOTION: to approve the Budget as presented and to levy the taxes in the amount of $1,909,323.

Green MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

VI. Adjourn

There being no further business, Chair Holser adjourned the meeting at 12:45 p.m.

Melissa Zimmer

Recording Secretary

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