November 10, 1999
REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS
Commissioners' Conference Room - following HACSA
Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
Green reported item W 8. c. had been rolled to November 23, 1999, so Bob Keefer, Parks Director, will have time to prepare the packet. He added there will be an emergency business item. He stated that on Friday at 4:00 p.m., Senator Gordon Smith will visit with the Board.
2. PUBLIC COMMENTS
Nick Urhausen, 1626 Willamette, Veterans Foreign Wars Post, stated he was representing their post as the current commander. He invited the Board to come to the post tomorrow at 11:00 a.m. to observe Veterans Day with the members of his post. He thanked Commissioner Sorenson for his efforts to secure the gymnasium at Lane Community College for the send-off of the National Guard troops for Kuwait in January.
3. COMMISSIONERS' ANNOUNCEMENTS
4. COMMISSIONERS' BUSINESS
a. ORDER 99-11-10-1 Approving an Intergovernmental Agreement with the Oregon Department of Corrections for $15,246,501, and Approving a Community Corrections Plan for the 1999-2001 Biennium.
Rob Rockstroh, Health and Human Services, reported it is a status quo budget. He said the big issue was no funding in the second year for the Forest Work Camp. He added they agreed this period of time was a planning process and there was not sufficient revenue in rollover monies that the Forest Work Camp would be a priority and as a group they would figure out a way to cut other programs to pay for it. He noted that was the motion that passed. He said it bought them time to do more planning.
Jan Clements, Sheriff, stated his position is that there is not sufficient funding for the second year as it is at a shoestring level, and not funding for the second year of the biennial plan. He said if the Forest Work Camp is a priority and commitment, that if there is not money coming from the countywide measure to fund operation of the camp, they need to keep it open until such time as they do get the full funding. He said his argument to take away from the second year of other programs (given this is a priority) and plan for the second year funding of the Forest Work Camp, ensuring this will happen and if there are other monies available, could go toward the second year of other programs. He noted there is language that says if there is not sufficient money coming forward from the first years activities to fund the second year of the 30 bed Forest Work Camp, other programs will be cut. He suggested to put this in the budget up front.
Myra Wall, PSCC, noted for the last three years they had up to $500,000 in unexpended funds and they are anticipating some of those funds this year.
Rockstroh reported the way the formula is set up, it does not work in that Senate Bill 1145 estimated a 75/25 split between people in the jail and people in an alternative corrections program. He noted that local communities should be doing other alternatives as there are not sufficient revenues to do what needs to be done.
He said his concern is the tighter the Sheriff and Parole and Probation run their operations less money would be available.
Clements stated it was okay to manage contracts on a quarter-by-quarter basis, but for the Sheriffs Office, they cant bank on unexpended funds. He said with regard to the previous year and unexpended funds, it should be recognized that last years biennial plan was not typical because of double funding certain operations, overlapping the Forest Work Camp for the 1145 offenders. He added they were trying to hire staff and there were a number of vacancies and that is why there was savings. He noted they have moved into full operation with the expectation that they will expend that money.
Green asked what the true cost was of the Forest Work Camp.
Clements said to run the 30 beds, they leveraged $260,000 with the money that it will take to run it. He said it is in excess of $600,000 to run the 30 beds.
Rockstroh stated he the thought this year that the lapse would be less.
Clements stated he did not recommend cutting any first year of any program. He said if the Board is committed to running the camp in the second year, it should be funded up front and cut the funding on other projects the second year.
Weeldreyer stated that there is a lot of support for the Forest Work Camp from citizens and taxpayers that want to see the program funded at some type of level, instead of not being funded in the second year. She said she would be uncomfortable passing the budget knowing the Forest Work Camp was not prioritized to assure there would be operational funds for it for the second year.
Myra Wall, Public Safety Coordinating Council, noted and it is written in the plan on page 15, that if the money is not there, they will come up with the money. She said the committee was looking for a little time, but because the state did not inform them of the amount, they had to rush to get the plan done so people could be paid.
Clements asked if the Forest Work Camp is such a top priority, why it wasnt budgeted for the second year. He said he didnt want to be set up for having to come back and cut programs when there is not sufficient money to run it the second year.
Wall reiterated the challenge was they did not know the number until after the year started. She noted they had to do special orders to get money for programs because they didnt know what they had.
MOTION: to approve ORDER 99-11-10-1.
Sorenson MOVED, Dwyer SECONDED.
Green commented that he asked the Sheriff to come to express his point of view about the note in the packet. He added knowing the Forest Work Camp is one of the highest profile programs they have in Lane County, there is an argument for programs vs. Corrections. He said he is willing to support this but wants to make it a priority that under management practices if they cant do it on a quarterly basis on an annual basis they should be able to determine the average dollar amount. He said the Board expects the money to come in. He said he would support making the Forest Work Camp a priority.
Dwyer stated that he was supportive of this.
VOTE: 4-1 (Morrison dissenting.)
b. ORDER 99-11-10-2 Amending Chapter 3 of Lane Manual to Add a Lay Citizen and a School Representative, Delete the Parole and Probation Manager, and Make Housekeeping Changes (LM 3.522).
Wall reported there were two positions originally, one for a community corrections manager, and a parole and probation manager. She noted they no longer have the community corrections manager position.
Sorenson said it was important to implement the coordinating work of the council. He asked if they thought about broadening the membership.
Wall responded they anticipate the council expanding.
Sorenson stated he was supportive of the expenditure of the funds according to the PSCC. He said coordination, balance and integration is an important concept. He suggested to give thought about rebalancing the number of publicly employed executives on the committee and balance it against other people.
Dwyer shared Sorensons view. He said that the public needs to be involved with the council.
Morrison stated that under the guidelines when it was established, the legislature made a mistake stating that some of these people had to be on the council. She said she doesnt like it because the people sitting around the table have a vested interest. She said the lay citizen piece is lacking.
Green reported that the PSCC had been meeting for over three years and the Board at that time made an effort to widen the circle. He said the committee made an enormous effort to include people. He said because the measure went down, he wasnt inclined to change it to include people who voted no. He said the Board had delegated the authority around public safety to a council that is statutorily required by Senate Bill 1145. He noted the original charge of the PSCC was to come back to deal with a comprehensive criminal justice system. He said their work has been on target.
Weeldreyer stated this is an opportunity to have a collaborative process involving schools, local government and the criminal justice professionals, that Lane County is looked at from other parts of the state as going the extra mile and having a model council. She said the PSCC benefits from public input and could better incorporate public input into its meetings and working groups. She said there is room for improvement, but it doesnt need to be changed.
MOTION: to approve ORDER 99-11-10-2.
Dwyer MOVED, Weeldreyer SECONDED.
c. ORDER 99-11-10-3 Appointing Two Members to the Public Safety Coordinating Council (PSCC) and Re-Appointing Five Members to the PSCC.
Green stated the members being reappointed are Steve Carmichael, Rob Rockstroh Faith Fagel, Bobby Green, Emily Heilburn, Ken Tollenaar and Susie Dey
Dwyer MOVED, Weeldreyer SECONDED.
5. HEALTH AND HUMAN SERVICES
a. ORDER 99-11-10-4 Accepting the Intergovernmental Agreement with Deschutes County for the Cascade Regional Plan in the Amount of $182,382; Delegating Authority to the County Administrator to Sign the Agreement, Increasing Appropriations and Expenditures in Health and Human Services in the Amount of $182,382; and Establishing a 1.0 FTE Senior Program Services Coordinator Position, a 1.0 FTE Developmental Disabilities Specialist Position and a 1.0 Community Service Worker II Position in the Department of Health and Human Services.
Rockstroh noted that the most efficient way to run this is by regions, and Lane County was one of the last regions to form implementing the crisis system for developmental disabilities.
MOTION: to approve ORDER 99-11-10-4.
Dwyer MOVED, Sorenson SECONDED.
6. MANAGEMENT SERVICES
a. ORDER 99-11-10-5 Presenting the Diversity Implementation Plan Monitoring Report by the Lane County Human Rights Advisory Committee.
b. OVERVIEW LCHRAC Goals for FY2000.
Lynn Burditt, Lane County Human Rights Advisory Committee, reported that they would be combining 6. a. and 6. b.
Linda Wagner, Human Rights Advisory Committee, reported that Pearl Hill passed away on November 4 and she made a great contribution to the community with human rights issues in Lane County.
Wagner introduced Co-Chair, Fil Soriano, Lynn Burditt and Dwight Lee and Laura Yergan, Diversity Analyst.
Burditt noted that this was the third monitoring report for the Diversity Implementation Plan. She reported that in September, 1993, Steve Cornacchia convened a meeting between the Board and communities of color. She added after the meeting, the Board appointed a Diversity Task Force and in March, 1994 they made recommendations in a report to the Board. She said in June, 1994, the Board adopted a diversity policy and the recommendations that were in that report. She said they also presented a diversity vision that was adopted at that time and has been modified into the poster that is hanging on the wall. She reported the Diversity Task Force had 31 action initiatives including assessment, awareness and training, access, affirmative action and accountability. She said the Board then made a decision to have another task force and a Diversity Implementation Task Force was appointed in August, 1994, with the specific task of recommending that strategies be implemented. She noted in October, 1995 the group reported to the Board of Commissioners and the recommendation was for community dialogue before adopting a report and in December, 1995, the plan was adopted. She added that accountability came out of the plan and the notion that someone should be monitoring was assigned to the Human Rights and Affirmative Action Advisory Committee. She noted they would be reporting per fiscal year and this report is for the work of January 1, 1998 through June 30, 1999. She said they used methods to collect data, by going to people who had direct accountability for actions in the Diversity Implementation Plan.
Burditt said the findings were included in Appendix 2. She said there is an awareness of the plan at the department director level. She noted a key aspect of the plan is that the Diversity Implementation Task Force came up with three levels of priorities. With top priorities, she noted the County had made good progress and what was suggested was to have an organizational assignment assessment as Lane County as a service provider and as an employer. She recommended some type of assessment for the coming year regarding Lane County as a service provider. She added another recommendation was to adopt the Work Force Diversity Plan, which was adopted. She noted from the plan there had been training for department directors and mangers and interaction with the some of the departments between the directors and committee members. She said there should be a policy decision expanding the notion of disadvantaged business enterprises to include people with disabilities and needs to be created.
Burditt reported the second level of activities had occurred. She noted that the activities had benefited everyone and a recommendation was that there should be broader access to information about services and Board of County Commissioner activities. She said they tried to encourage the cable companies to provide access to meetings to the rural communities.
Burditt noted the general observation is that there is a lot of progress occurring and the County had demonstrated a commitment at the elected official level and throughout the organization. She said a challenge for her committee is that they are an all volunteer committee and it is a challenge to assess if the changes are having impacts. She said they were open to suggestions on how they could better evaluate the impacts of the changes that are occurring.
Burditt suggested policy areas where they need evaluation if they are going to move forward regarding the contracting and purchasing and the essential function framework. She suggested the Board and Human Rights Advisory Committee jointly host some community forums to get feedback from people about their concerns or issues.
Linda Wagner, Human Rights Advisory Council, reported that Lane County had made substantial progress. She noted they have two other subcommittees, Discrimination and Harassment that receives complaints from community members about their experiences. She said the goals they came up with were continuing to respond to the complaints and a tracking system to deal with the complaints. She added they want to review police profiling and mandated data reporting for youth and schools. She said a weakness on their committees are no youth representation. She noted the Education Outreach Committee came up with a possible TV spot on education around human rights issues in the County as a public service education piece. She added they want to look at strategies for a one day countywide human rights summit.
Laura Yergan, Diversity Analyst, reported one of the activities of the Human Rights Advisory Committee is to be part of the coalition that was formed by the Community Alliance of Lane County. She said they want to address the issues of hate or bias crimes. She said they want to run a series of articles in the Register Guard to raise awareness so people understand what is happening in the community.
Dwyer asked about the Human Rights Advisory Council monitoring the impoundment policies from the police departments to see how they relate to the profile of the community.
Wagner responded she would report about it at the next meeting.
Green said with regard to profiling of people, the scope needs to be broadened around illegal immigrants. He suggested to monitor that.
Dwyer said it would be more appropriate for the committee to write each of the schools within the county and ask what types of policies they have surrounding the issues and how they are implemented.
Van Vactor stated the County has accountability as one of its guiding principles. He complimented the committee on fulfilling that function with the Diversity Implementation Task Force report.
Weeldreyer thanked the members of the committee and staff that had put time and attention to this.
MOTION: to approve ORDER 99-11-10-5.
Dwyer MOVED, Sorenson SECONDED.
c. UPDATE Facilities Capital Improvement Projects (no material).
David Suchart, Management Services, reported the remaining work at the Juvenile Justice Center is with furniture, wiring and security testing. He noted there have been scheduling issues with signage on the building and the partitions for security in the front of the building. He said they have delayed the opening of the building until January, 2000. He added that Jackie Mikolanis is continuing work with the cafeteria situation.
Sorenson suggesting using students from the Lundquist School of Business to perform business plans for Harris Hall and in the cafeteria.
Suchart reported regard to the courthouse roof, they are doing asbestos sampling and designing the roof for contract work next summer. He said in the early part of next year they will be redoing the electrical system.
d. ORDER 99-11-10-6 Authorizing the County Administrator to Execute a Contract with ASI Sign Systems in the Amount of $65,280.05 for the Lane County Juvenile Justice Center Project Exterior and Interior Sign Systems.
MOTION: to approve ORDER 99-11-10-6.
Dwyer MOVED, Weeldreyer SECONDED.
7. EXECUTIVE SESSION as per ORS 192.660
8. PUBLIC WORKS
a. ORDER 99-11-10-7 Awarding Recycling Recognition Awards to Brookrod, Price Chopper and Ken Marquardt Construction, Inc.
Tanya Baker, Waste Management, awarded three recipients with the Lane County Recognition Awards. She awarded Ken Marquardt Company, Brookrod and Price Chopper.
MOTION: to approve ORDER 99-11-10-7.
Sorenson MOVED, Morrison SECONDED.
b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1141 Amending the Rural Comprehensive Plan to Redesignate Land from "Agricultural" to "Rural", Rezone that Land from "E-40/Exclusive Farm Use" to "RR-5/Rural Residential" Adopting an Exception to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (file PA 98-2230; Doak) (Second Reading & Public Hearing: December 1, 1999, 1:30 p.m., Harris Hall Main Floor).
MOTION: to approve the First Reading and Setting Second Reading and Public Hearing.
Weeldreyer MOVED, Morrison SECONDED.
c. ORDER 99-11-10-8 Approving an Easement Agreement with U.S. West Communications, Inc. for Installation of 583' of Fiber Optic Line through Armitage Park, and Delegating Authority to the County Administrator to Sign the Agreement. (Pulled)
9. CONSENT CALENDAR
A. Approval of Minutes:
July 26, 1999, Joint BCC/Veneta City Council Meeting, 7:00 p.m.
August 3, 1999, Joint BCC/Lowell City Council Meeting, 7:00 p.m.
October 20, 1999, Joint Elected Officials Meeting, 6:30 p.m.
October 27, 1999, Regular Meeting, 1:30 p.m.
October 28, 1999, Joint BCC/Junction City City Council Meeting, 6:30 p.m.
B. County Counsel
1) ORDER 99-11-10-9 Amending Order 99-9-29-9 Regarding the Effective Date of Certain Health and Human Services Fees (LM 60.840).
C. Health and Human Services
1) ORDER 99-11-10-10 Awarding a Subcontract Amendment in the Amount of $77,236 to ACES for Gambling Addiction Treatment and Authorizing the County Administrator to Sign the Document.
Morrison wanted corrections made to the minutes of to July 26, August 3,
MOTION: to approve the Consent Calendar with the exception of 9. a.
Weeldreyer MOVED, Dwyer SECONDED.
Morrison said for July 26 minutes, the date is November 1998, not 1996. On the second page the word should be polls. She noted on page 3, Weeldreyers name is spelled wrong. She said with the August 3 minutes, Dwyers name is spelled wrong.
MOTION: to approve the balance of the Consent Calendar with the corrected minutes.
Morrison MOVED, Dwyer SECONDED.
10. WORKFORCE PARTNERSHIP
a. ORDER 99-11-10-11 Appointing Members to Fill Vacancies on the Lane Workforce Partnership.
Chuck Forester, Lane Work Force Partnership, reported they are adding members to bring the board into requirement of the Work Force Investment Act. He said Naomi Shadwick represents the Native American grantee, Geni Sustello represents HUD, Lucy Lahr represents Labor-OPEU and Bob Warren represents Economic Development. He noted their positions are effective November 1999 through December 31, 2002.
MOTION: to approve ORDER 99-11-10-11.
Weeldreyer MOVED, Dwyer SECONDED.
11. COUNTY ADMINISTRATION
a. DISCUSSION Selecting the Structure of the Lane County Intergovernmental Relations Program.
Van Vactor reported that Roy Burns retired from intergovernmental relations work and he sees four options for replacing the position. He recommended Option 4. He said using that option doesnt cost the general fund any money and it is ready to go, by February or March, paid for by road fund dollars. He noted the negative part was that it is focused on public works issues and not on other issues that are broader in scale. He said with regard to Option 4, it would be a leadership position that would require involvement of the Board of Commissioners to set a long-term strategy with regard to the congress and state legislature. He reported he had seen an erosion of local control over the last 22 years and a flow of power to the state legislature. He said in order to pursue the strategies as a government, they would need to have a high leadership position. He added there could be additional work with intergovernmental relations. He said he met with the management team and they would be supportive of Option 4 if it really supported and fit with strategic planning, otherwise they wanted Option 2 to have a broader position.
Weeldreyer stated she is supportive and thinks they need to move in the direction of Option 4, where they are taking on a commitment to develop a core team of leaders that will help advocate for local government issues in Salem.
Van Vactor envisioned the position taken by a single person, with an office in County Administration, using the Document Resource Center and the existing support staff.
Sorenson stated there are times when there is a need to hire an independent firm, but this position should be kept in the public sector. He suggested to develop a program of legislative action that is achievable with other counties and cities. He said he liked Option 4 the best.
Dwyer commented that Option 4 is preferable.
Van Vactor recommended for next years budget to allocate money specifically for that position.
Green stated that a majority of the Board agreed with Option 4. He said he was interested in Option 2 because it is more concrete with cost allocations and the sharing
of the position. He added he would support direction to Option 4, but he likes Option 2 the best.
Dwyer stated he was not uncomfortable with Option 2.
12. EMERGENCY BUSINESS
There being no further business, Commissioner Green recessed the meeting at 12:00 p.m.
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