minhead.gif (11357 bytes)approved APPROVED 11/23/99

October 13, 1999
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 1:30 p.m.

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison and Peter Sorenson present. Cindy Weeldreyer was excused. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

Sherry Goodwin, 40069 Log Creek Road, Marcola, said she lives in a rural residential five acre area and there is a professional motorcycle track next to her house. She reported the dust is incredible, the noise is awful and neighbors are threatening each other. She stated it was not a proper place for a professional motorcycle track to be. She noted they ride Tuesdays, Thursdays and Saturdays from 6:00 p.m. to dark. She said Shot Gun Creek is three miles from her house and they could ride there. She noted there are 45 households involved and they are at the end of their rope and nobody knows what to do. She said that John Cole was supposed to come out to take a look at it and he never showed up. She asked the Board for help.

Van Vactor stated that John Cole was going to go out. He said he will call John Cole to get a report as soon as possible.

Goodwin asked for a special meeting with the commissioners if this matter continues.

Dwyer stated he was disappointed that John Cole wasn’t out there to review it. He added if Goodwin doesn’t get a response, to sit down with the Board to resolve the matter.

Green agreed with that.

3. COMMISSIONERS' ANNOUNCEMENTS

Dwyer stated he received a call from someone on South Second in Springfield, asking if the Board could write a letter to the Department of Fish and Wildlife, asking them to post a safety zone along the greenway because people are shooting ducks and bullets are landing on the roof of his house.

Green said if Dwyer composes the letter, he will sign it with the consent of the Board.

Sorenson noted there was a press conference involving the Wayne Morse Free Speech Plaza, to place a living memorial on the courthouse square. He said he held a public meeting with the Southeast Neighbors to discuss Measure 20-25. He reported the U.S. Department of Labor has offered to give a presentation to either the Board or to management. He noted it was the third time in history that a unit of the Oregon Army National Guard will be deployed in a foreign assignment. He read a letter that was given to Dwyer about Wayne Morse. He reported that next Tuesday the Market Task Force is meeting and the Census group is also getting together to get the word out about the Census.

Van Vactor said with regard to the National Guard, he thought that it should be coordinated with Charlie Van Duesen, the new personnel manager.

Morrison apologized for not being in West Fir as she had car problems. She reported there was a meeting of the Resource Allocation subcommittee of the Strategic Planning process, and it went well. She said she tried the roundabout on Greenhill Road.

Green announced that tomorrow at 4:30 p.m., he will be on Ask Lane County on KPNW, discussing Measure 20-25 with Ken Tollenaar.

Dwyer suggested to call Victor Bok as he had two and half hours of opposition on the measure. He said he didn’t appreciate Bok’s bashing of the County.

Green concurred with Dwyer. He reminded the Board that there is a Joint BCC and City of Cottage Grove meeting on Monday at 6:30 p.m. with a jail inspection. He noted on Wednesday night, at 6:30 p.m. there is a continuance of the Public Hearing for the Joint Elected Officials meeting in the Wheeler Pavilion, and not in Room 4 of the fairgrounds.

Dwyer announced he would not be able to attend the Cottage Grove meeting as he will be out of town.

4. EXECUTIVE SESSION as per ORS 192.660

Was held this morning.

5. COUNTY ADMINISTRATION

a. Announcements

Van Vactor stated he received a call from Penny Dodge, who works in Washington, D.C. on Congressman DeFazio’s staff. She said the House of Representatives has passed a Department of Defense bill that includes $3 million for development of the land for the new National Guard Armory site next to Lane Community College.

6. PUBLIC WORKS

a. PUBLIC HEARING AND FINAL ORDER 99-10-13-1 Vacating a Portion of County Road Number 109 and County Road Number 717 (Transformer Road) Being Located in Section 6, Township 18 South, Range 7 West of the Willamette Meridian (18-07-06).

Bob Ezell, Land Management, said it is in the public interest to approve this vacation.

He said it was at the request of Public Works Director John Goodson and Ollie Snowden, County Engineer. He reported it is a short segment of road with an adjacent bridge. He added the bridge had been removed and the road is a dead-end. He said he received a letter from the property owners to the north, Rebecca Knight and Ted Sipkowski. He read the letter into the record, requesting that the road be closed.

Ezell stated that the Public Works director said that no land owner will be denied access to their land if the road is vacated. He added it is not needed in the County road system and it is recommended that the road be vacated. He noted the office has posted all the required notices.

Commissioner Green opened up the Public Hearing. There being no one signed up to speak, he closed the Public Hearing.

MOTION: to approve ORDER 99-10-13-1.

Morrison MOVED, Sorenson SECONDED.

Sorenson asked about the issue of selling the vacated road.

Ezell responded the landowners own the underlying fee title of the road and it reverts back to the property owners.

VOTE: 4-0.

b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1143 Adopting the Revised Glenwood Refinement Plan, a Refinement Plan to the Eugene-Springfield Metro Area General Plan; and Adopting a Severability Clause (Second Reading and Public Hearing: November 8, 1999, 5:00 p.m., Springfield City Hall, 225 Fifth St., Springfield).

MOTION: to approve First Reading and Setting Second Reading and Public Hearing/Ordinance PA1143.

Dwyer MOVED, Morrison SECONDED.

VOTE: 4-0.

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance No. 7-99 Amending Chapter 10 of Lane Code to Adopt Amendments to the Springfield Development Code for Application to Urbanizable Lands Within the Springfield Urban Growth Boundary (LC 10.600-15), and Adopting Savings and Severability Clauses (Second Reading and Public Hearing: November 8, 1999).

MOTION: to approve First Reading and Setting Second Reading and Public Hearing/Ordinance No. 7-99.

Dwyer MOVED, Morrison SECONDED.

VOTE: 4-0.

d. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1144 Amending the Eugene-Springfield Metropolitan Area General Plan Diagram and Gateway Refinement Plan to Enlarge the Urban Growth Boundary and Adopt an Exception Pursuant to Statewide Planning Goal 2, Redesignate Land from "Agriculture" to "Parks and Open Space" and "Natural Resource", and Rezone that Land from Lane County "Exclusive Farm Use/Floodplain Combining (E-30/FP)" to Springfield "Public lands and Open Space"; and Adopting Savings and Severability Clauses (Second Reading and Public Hearing: November 8, 1999).

MOTION: to approve First Reading and Setting Second Reading and Public Hearing Ordinance PA1144.

Dwyer MOVED, Morrison SECONDED.

VOTE: 4-0.

e. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1142 Amending the Junction City Comprehensive Plan to Modify the Urban Growth Boundary Within the City Limits and Adopt an Exception Pursuant To Statewide Planning Goal 2; and Adopting a Severability Clause (file PA 99-6075; Country Coach, Inc.). (Second Reading and Public Hearing: October 27, 1999)

MOTION: to approve First Reading and Setting Second Reading and Public Hearing/Ordinance PA 1142.

Morrison MOVED, Green SECONDED.

VOTE: 4-0.

f. ORDER 99-10-13-2 Appointing Two Members to the Lane County Planning Commission.

Green noted he and Morrison reviewed 29 applications. He said they had recommended an individual for the third seat, but they were not able to fulfill the position due to a work conflict. He said they decided to appoint Del Phelps and Pauline Rughani, their positions expiring in 2003.

Morrison stated that Steve Moe resigned with the condition that he would serve until his replacement was appointed. She added he is also on the Springfield Planning Commission and his term does not expire until September of 2000. She said further interviewing will need to take place.

Green said their recommendation is to appoint these two members to the Lane County Planning Commission and Steve Moe will stay on until they find someone to fill his position.

MOTION: to approve ORDER 99-10-13-2.

Dwyer MOVED, Morrison SECONDED.

VOTE: 4-0.

7. CONSENT CALENDAR

A. Approval of Minutes: None.

B. County Administration

1) ORDER 99-10-13-3 Creating a New Special Revenue Fund, Fund Number 244, Entitled County Clerk Records Fund.

C. Public Works

1) RESOLUTION AND ORDER 99-10-13-4 Accepting a Federal Sport Fisheries and Restoration Program Grant from the Oregon Department of Fish and Wildlife for Boating Boating Improvements at Triangle Lake and Bender Landing, Appropriating $50,000 in Fund 216, and Delegating Authority to the County Administrator to Sign the Cooperative Agreement.

MOTION: to approve the Consent Calendar.

Morrison MOVED, Sorenson SECONDED.

VOTE: 4-0.

8. HEALTH AND HUMAN SERVICES

a. PUBLIC HEARING AND ORDER 99-10-13-5 Accepting Revision #2 to the 1999-2000 Oregon Health Division Grant; Reducing Appropriations of Revenue and Expenses by $9,585 in Fund 286 in the Department of Health and Human Services (34); and Authorizing the County Administrator to Sign the Revision.

Commissioner Green opened up the Public Hearing. There being no one signed up to speak, he closed the Public Hearing.

MOTION: to approve ORDER 99-10-13-5.

Dwyer MOVED, Morrison SECONDED.

VOTE: 4-0.

9. INFORMATION SYSTEMS

a. ORDER 99-10-13-6 Adding One (1) Database Administrator (Sr. Programmer and Systems Analyst) Position to Assist in the Effective Operations of the County's Multiple Enterprise-Wide Database Management Systems (DBMS).

Gary Ingram, Director of Information Services, asked the Board for an additional position from the Information Systems budget. He stated when they started moving applications off the mainframe (to the client server environment) they started with a large system, Peoplesoft, moving their Human Resource (HR) financials. He said they were told by their auditors that they would be required to have a data base administrator. He noted during the last few years, they have added the Assessment and Taxation (A &T) system, providing database administrative functions for financial and systems. He added they have too much work for one Database Administrator to do. (That person has been working overtime and every weekend for the last two years.) He said they do not have a lot of backup support and it puts them at a high risk with their database and production systems and they had to bring in a consultant to help with the A & T database system. He said they are requesting another position that will have the knowledge of the informix database and would be able to support A & T while they are still supporting other databases. He said it is their intent to get the department down to less than three enterprisewide database systems and he can’t do that with the A & T system for three years. He requested that money for the position come out of A & T, with the current year coming out of the IS budget. He added for next year, he will include it in the A & T funding from the state. He said his recommendation is to add an additional staff person, as he cannot wait until next year’s budget process.

MOTION: to approve ORDER 99-10-13-6.

Dwyer MOVED, Sorenson SECONDED.

Jim Gangle, County Assessor, stated they rely on a database administrator to keep things going. He added it is too much work for one person and hopes the Board supports this.

VOTE: 4-0.

10. MANAGEMENT SERVICES

a. DISCUSSION Process for Disposition of County Owned Real Property Acquired Through Tax Foreclosure.

Jeff Turk, Management Services, reported that in February he presented an offer to the Board for consideration on a property off of West Amazon in Eugene. He said it had some park-like qualities and an issue came up whether to sell the property or to retain it.

Turk discussed the foreclosure process and how the County deals with its real property. He said staff is looking for direction from the Board as to what to do with the properties, and what criteria to use in deciding to keep property for parks or other public purposes. He said the County acquires some properties through the tax foreclosure process. He noted within the last few years, the County is not getting as many properties.

Turk noted in the past years, he tries to sell the properties back to private ownership to get them back on the taxroll, and that is the general direction of the County. He said state law addresses the disposition of properties and there are different ways to dispose of County property: through a sheriff’s sale, a private sale, transfer to other public entities, and transfer to non-profit properties. He said an issue the Board wanted to address was property to be declared as a County park or forest. He said it takes it out of the foreclosure and puts it into parks and recreation and the proceeds must be used for parks or recreation use. He added money from the sales goes to the taxing districts and the Board has the responsibility to the taxing districts. Turk said before the County sells a property, he goes through several steps in trying to find out if there are any public uses for the property.

Dwyer said his recommendation is to have Turk look into other counties in Oregon to see if it is occurring elsewhere, as he thinks it is a good idea.

Morrison asked how long land inventory is kept for parcels that are of no value.

Turk responded there is no timeline for holding on to them.

Morrison asked how much real estate the County owns, how land is disposed of and the responsibility to fund the core services.

Turk stated when the County forecloses through tax foreclosure, the way the statute reads, it is the County’s property and they have first bid, to either keep it for roads or to try to dispose of it. He added there is no obligation for the County to sell the property or to get money through the taxing districts, because of a sale. He noted the County can keep a property forever and to use it for whatever purposes it decides to use it for.

Sorenson asked what the downside of the designation of property for parks was.

Bob Keefer, Parks, said once land becomes a County park, there is an alienation hearing required where there is an opportunity for people to come in and oppose getting rid of County park land or using it for some other purpose. He said he would never turn down funds to acquire land, but certain types of facilities have a liability to them. He said extra land would add to their responsibility and administrative work.

Green said he would like to have an assessment of the parcels. He said he is not willing to identify all the tax foreclosed properties as parks at this time. He said he wanted options A and B. He noted the current practice is working, but the Board wants an enhancement. He suggested that Turk continue to enhance the program with Bob Keefer on a case-by-case basis and to use their best judgement.

b. ORDER 99-10-13-7 Reappointing One Member to the Lane County Human Rights Advisory Committee.

Sorenson said the member chosen was Leslie Scott.

MOTION: to approve ORDER 99-10-13-7.

Dwyer MOVED, Sorenson SECONDED.

VOTE: 4-0.

11. EMERGENCY BUSINESS

None.

There being no further business, Commissioner Green adjourned the meeting at 3:25 p.m.

Melissa Zimmer, Recording Secretary

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