minhead.gif (11357 bytes)approved Approved 1/12/00

October 27, 1999

BOARD OF COMMISSIONERS' REGULAR MEETING

Commissioners' Conference Room - 9:00 a.m.

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison and Peter Sorenson. Cindy Weeldreyer was excused. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

Eric Rogers, 39951 Log Creek Road, Marcola, stated with regard to his motocross track, he is not trying to get around any kind of laws; he said he will work with the neighbors to resolve the situation. He said there is a small group of neighbors making a lot of noise. He added the comments from yesterday were untrue, they don’t stage races; they have practice laps. He said going to Shot Gun creek is not an option as his bike is too low to the ground. He said he will work with the noise problem.

Green asked him to submit to John Cole of Land Management his corrective action. He added the Board’s position remains that they look forward to Rogers and his neighbors resolving the problem at a community-based level.

Rogers stated if his plan of action of reducing the noise is not successful, his next step is to eliminate the number of bikes that come out and ride.

Nick Erhousen, 2858 Warren St., Eugene, stated he wanted input whenever a decision was made about heterosexual couples qualifying for health insurance. He said there is no such thing as common-law marriage in this state. He added whoever supported this is against every value he stands for.

3. COMMISSIONERS' ANNOUNCEMENTS

Dwyer reported he received calls from people who hunt. He said that Weyerhaeuser needs to be more sensitive to the hunting community, remarking that they closed their lands last weekend and people couldn’t go hunting.

Sorenson reported he will be speaking to the Oasis program on Thursday on what a Lane County Board of Commissioner does. He said on Friday he will be giving courthouse tours to middle school classes from South Eugene.

Morrison reported she will be going to Salem on Friday for AOC as the Public Land Steering Committee is hosting a meeting about the transfer of ownership on state forest lands. She noted it involves 453,591 acres and of all of the counties in Oregon, Lane County is number four on the list.

Green read a news release from October 26 from Mike Moskovitz. It reported that Anna Morrison had been appointed to the National Steering Committee for NACo Public Lands.

4. COMMISSIONERS' BUSINESS

a. PRESENTATION AND DISCUSSION Lane Council of Governments (LCOG).

George Kloeppel, LCOG, gave a presentation of what the Lane Council of Government does. He stated they are one of the oldest associations of government in the country, formed in 1945 as the Central Lane County Planning Commission and at that time there were six members of the organization. He said in 1962 the name was changed to the Central Lane Planning Council, to get the name "commission" out of the name because it was confusing to people who thought it was a planning commission in the traditional sense. He added the name was changed again in 1970 to Lane Council of Governments to reflect the fact that it was countywide. He said the charter was adopted and approved in 1972 and with some added amendments, the charter is still in place. He said it is an ORS 190 agreement to assist local governments to work cooperatively with one another.

Kloeppel noted that they are not another layer of government, they have no taxing authority or law making powers and it is a voluntarily association of local governments. He said there are currently 24 member governments (the County and all 12 cities), three large school districts plus LCC, EWEB, EPUD and five special districts. He noted the current adopted budget is $21.9 million, with 276 people on the payroll.

Sorenson asked about a "pay as you go basis," so each jurisdiction pays on a fee basis.

Kloeppel responded it had been considered and a point still open for debate. He noted the Board of Directors adopts a dues schedule and philosophy every year. He said dues amounts are $161,000 plus for this year, representing flexible revenue to match grant opportunities.

Morrison asked what Lane County receives for its annual dues of $308,000 and why Lane County’s dues were lower than the others.

Kloeppel responded that the dues methodology had been adjusted in the last few years, reducing the County’s dues at the request of the Board of Commissioners. He said the rationale for the reduction had been discussed at the policy level of the LCOG Board recognizing the fiscal dilemma that Lane County is facing. He added the rate the Board had approved, .028 applies to countywide population and the rate for cities of .375 applies to the population of the incorporated areas.

Dwyer requested a copy of the by-laws.

Kloeppel stated LCOG includes emergency communication coordination on behalf of the four public safety answering points in the community. He said they also issue the emergency communications fund and distribute the monies back to the public safety answering points, Lane Historical Museum, transportation and special transportation services.

Kloeppel noted with regard to the Metro Plan, LCOG has been one of the reasons that it had been put together. He added they provide the planning assistance on contract to smaller cities. He said LCOG also works with wetlands, storm water management work, economic planning and a public lending program. He said they also do population projection work with an affiliate data center for the U.S. Census. He reported they do land use hearings and official services, providing staff to the PSCC. He added they also have the cable television franchise agreements, the telecommunications consortium, metro television, RIS system and senior disabled services.

Kloeppel stated for the future, as government activities become more complex and as population grows there are more reasons for regional cooperation. He added the emphasis on technology will be a big part of the future with the resources that have been entrusted to them for continued high quality performance.

Dwyer requested that with the adopted budget, he wanted to see the projected expenses and what the exact expenses were for each fiscal year.

5. EXECUTIVE SESSION as per ORS 192.660

None.

6. COMMITTEE REPORTS

Save Committee

a. ORDER 99-10-27-1 Awarding a Non-Cash S.A.V.E. Award to Deputy Marty Tadlock, Department of Public Safety.

Sorenson reported that Lane County government had a S.A.V.E. program for a number of years but the committee had not met and was not formally constituted under the County guidelines until this year. He said they got the committee working, reviewing the existing proposals that had been submitted by County employees. He noted the emphasis is on involving employees in helping to make the organization run more efficiently with a goal of saving money for the taxpayer. He said the committee had recommended to the Board, a board order granting Deputy Marty Tadlock an award under the S.A.V.E. program.

MOTION: to approve ORDER 99-10-27-1.

Sorenson MOVED, Dwyer SECONDED.

VOTE: 4-0.

Sorenson reported that Deputy Tadlock streamlined many of the daily community correction tasks that have saved time and tightened security measures at the Community Corrections Center. He added he wrote a variety of computer programs that became an important part of the daily operations of the corrections center.

7. COUNTY ADMINISTRATION

a. Announcements

None.

b. UPDATE Y2K.

Jackie Mikalonis, noted in the Monthly Status Report that they are including the month-before percentage so the Board could see how they are progressing. She stated she is still meeting with the regional partners, bringing each one up-to-date regarding the rollover weekend. She reported she is hearing positive news from all of the service providers and from all IS managers with regard to systems being available after the new year. She noted with regard to the land and property data, the program is going slower than they had hoped. She reported that she will be discussing the rollover weekend at next month’s meeting.

8. PUBLIC WORKS

a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1139 Adopting the Coburg Transportation System Plan and the Coburg I-5 Interchange Refinement Plan, and Adopting Savings and Severability Clauses (Second Reading: 11/10/1999).

Harvey Hoglund, Land Management, reported when they filed the Board packet a couple of weeks ago, they didn’t have a final report back from the printer. He said the final version is ready and the only difference is the numbering of the pages and the table of contents. He noted there were no substantive changes from the one that was submitted with the Board packet.

MOTION: to approve First Reading and Setting Second Reading and Public Hearing.

Dwyer MOVED, Morrison SECONDED.

VOTE: 4-0.

9. CONSENT CALENDAR

A. Approval of Minutes:

August 4, 1999, Joint Elected Officials Meeting, 6:00 p.m.

September 29, 1999, Joint Elected Officials Meeting, 6:00 p.m.

October 6, 1999, Regular Meeting, following HACSA

October 6, 1999, Regular Meeting, 1:30 p.m.

B. Health and Human Services

1) RESOLUTION AND ORDER 99-10-27-2 Appropriating $50,000 in Revenues and Expenditures in the Department of Health and Human Services (286) for Prevention of Alcohol and Drug Abuse Problems (IGA 20-001, RGA 8).

2) ORDER 99-10-27-3 Accepting an Intergovernmental Agreement with the Oregon Health Sciences University Child Development and Rehabilitation Center for the Cocoon Program in the Amount of $89,640; and Authorizing the County Administrator to Sign the Document.

3) RESOLUTION AND ORDER 99-10-27-4 Granting Authority to the County Administrator to Sign a Contract Amendment with Albertina Kerr Centers in the Amount of $69,000.

Morrison requested the October 6, 1999 minutes be pulled for correction. She said the October 6, regular meeting, on page 2, second paragraph should say "stay"; page 5, second paragraph from the bottom, should be "City of Cottage Grove."

She stated on October 6, 1999, afternoon, page 11, in two places it should say "Austa Fire."

MOTION: to approve the Consent Calendar as corrected.

Dwyer MOVED, Sorenson SECONDED.

VOTE: 4-0.

10. HEALTH AND HUMAN SERVICES

a. ORDER 99-10-27-5 Appointing Four Members to Fill Vacancies to the Health Advisory Committee.

Sorenson reported the matter was advertised and in terms of the vacancies, the "at large members" are vacant. He said he was concerned with the difficulty in trying to fill the vacancies. He stated that the people who have applied are wonderful and he moved to approve it.

MOTION: to approve ORDER 99-10-27-5.

Sorenson MOVED, Dwyer SECONDED.

Green said the recommended applicants are James Lakehomer, Beverly Hollander, Annie Dochnahl and Liz Dickey.

VOTE: 4-0.

Morrison requested minutes from the Mental Health Advisory Committee.

11. EMERGENCY BUSINESS

None.

There being no further business, Commissioner Green adjourned the meeting at 11:25 a.m.

Melissa Zimmer, Recording Secretary

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