minhead.gif (11357 bytes)APPROVED Approved 9/22/99

September 1, 1999

BOARD OF COMMISSIONERS' REGULAR MEETING

Harris Hall Main Floor - following HACSA

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. Acting County Administrator Tanya Heaton, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

Kevin Hillman, 39886 Howard, Upper Mohawk Valley, stated he is a neighbor adjacent to the motocross track. He said it is a nuisance and it has been there for the last two years. He said he has petitions from his neighbors stating their concerns and will deliver them to the Board of Commissioners’ office tomorrow, including a video tape of the activities that are going on. He stated for the past two years they have had no sheriff’s response to their phone calls. He said he and his neighbors called Ted Richter, but he never returned their calls. He complained that the noise pollution causes emotional distress. He noted the track is used by professional racers to warm up on the day before there is a race. He said illegal activities are happening on the property including unsafe speeds and underage drinking. He added they are having problem with the dust over the top of track. He added they have a building that is half-built and their building permit had expired. He said something needs to be done as there is potential for violence on both sides.

Green responded that after the woman spoke last week on this issue, the director of Land Management made responses to her concerns. Green recommended that Mr. Hillman get a copy of those responses.

Weeldreyer suggested that Hillman speak with John Cole of Land Management.

Jim Baker, 51013 McKenzie Highway, Finn Rock, stated he was the President of the Blue River Community Development Corporation. He read his letter into the record. (Copy in file.)

Weeldreyer stated the Board will be having a work session on the work that was done on the McKenzie Valley Survey by Land Management, as part of the periodic review.

John Cole, Manager, Land Management, reported he had been to the property on Log Creek and talked to the Rogers’ to get their side of the story. He said he looked through the code dealing with motocross tracks on people’s properties and he has to make a determination on whether or not what is happening on the Rogers’ property is a commercial activity that could be prohibited (and enforce land use laws against it) or it is a hobby on someone’s property. He said he was in touch with a local acoustical engineer and they will work to get sound monitoring equipment. He added if the motorcycle track exceeds the noise levels within the code, this would be the best avenue to pursue.

3. COMMISSIONERS' ANNOUNCEMENTS

Morrison asked Dwyer about the situation with the Lynx and if he was going to be reporting to the Board.

Dwyer said he would prepare something to present to the Board.

Morrison stated she and Weeldreyer met with the Douglas County Commissioners yesterday and Bob Warren from OEDD, and there is a potential interest in partnering with Lane County around the Community Solutions Team Regional Partnership, Regional Investment Board. She said it was possible that West Douglas County and West Lane County could be partnering with Curry and Coos County for the enterprise zone.

Weeldreyer noted as part of the grant that Lane County received from the state to explore the advantages and disadvantages in terms of funding, it will depend upon the new restructured program to see if it would be an advantage to have Lane and Douglas County form a regional partnership with two separate regional investment boards. She said Lane County would get the functionality of a single county (which the state said they would not honor), or there would be an advantage to remaining within both economic development districts. She noted something needs to be in place by the end of the calendar year. She also reported that at the AOC Planning Workshop last week, she attended with Green and represented Lane County. She said the goal was to develop a new vision for the association for the next ten years.

Green stated he thought the conference was extremely productive and hoped that in November, the full AOC body will take the work under consideration.

4. COMMISSIONERS' BUSINESS

a.  ANNUAL REPORT C-VALCO.

Kari Westlund, CVALCO, reported they had a good year. She added the room nights booked from convention sales efforts were above goal and the number of delegates booked were below goal. She noted they have a membership program with over 380 member businesses who bring private revenue to the public/private partnerships and they had a good year with membership. She added they are close to getting to 400 members, which would be an all time record.

Westlund said CVALCO is concerned about the slowing of overall economic activity, as they had anticipated more growth in visitor traffic into Lane County this summer. She noted that due to the strong California economy, Californians are not driving to Oregon but are going on European vacations. She added that traffic from Canada was not coming into Oregon and that impacted the coast.

Westlund said they added a community relations person. She said they are now looking at on-line housing systems, assisting prospective visitors by booking their hotel rooms before they leave their Internet site. She said they were active with the Oregon Association of Convention and Visitors Bureaus and there were issues they worked on during legislative session. She noted they saw the tourism budget go up by $200,000 and rail funding come through. She said a second train will be added between Eugene and Portland that will be a boost in service. She said they worked on the parks funding issue and they are doing work with the Oregon Restaurant Education Foundation about the school to work program. She also reported they have been working with the Lane County Convention Center with sports marketing.

Westlund discussed ethnicity-based convention marketing and minority marketing. She said a cross section of leaders discussed their desire to invite people from local communities on finding more convention groups on the basis of ethnicity and culture. She said there was a large response to it and they found that the University of Oregon library system had been working on the same kind of project and they will work together.

Westlund reported that the Governor’s conference on tourism will be in Eugene, from April 9 to April 11.

Green applauded Westlund’s efforts on the youth component and the ethnicity piece.

Weeldreyer complemented her and her staff and urged Westlund to look for new emerging markets and to outreach to the rural chambers of commerce and their assistance to the Rural Community Improvement Council for the room tax for Lane County. She said it was important to cross-market Lane County, so if someone travels on one highway in Lane County they could get information on other communities within Lane County to encourage overnight stays. She asked Westlund to work with County staff to demonstrate their website in a Board meeting.

Westlund stated their Internet address was www.cvalco.org.

Sorenson suggested to link CVALCO’s website with Lane County’s and Lane County’s onto theirs. He asked if there was comparative numbers to show the public why so much money goes into convention marketing when the County has financial problems. He said that type of information would be helpful.

b.  DISCUSSION Referral of Gas Tax Measure.

Dwyer reported that the Board wanted to defer any action on what they would do on this issue until the American Automobile Association (AAA) had a chance to meet and go for a referral. He noted the AAA will initiate a referral. He said he would draft a resolution to present to the Board supporting what the AAA is doing.

Weeldreyer stated she and Green sent personal letters to Liz Cawood, (who serves on the AAA Board) asking the AAA Board to not refer this, as there were provisions put in that sunset it to allow for additional review. She said by delaying this further and going to another session, the advantages and disadvantages need to be weighed. She said she didn’t know how much a restatement of the Board’s position would be pro or against what AAA is going to do.

Dwyer stated he was for the referral that was being planned by the AAA.

5. EXECUTIVE SESSION as per ORS 192.660

None.

6. COUNTY ADMINISTRATION

a.  Announcements

None.

b.  PUBLIC HEARING To Receive Comments from the Public About Community Development Needs, Proposed Projects to Meet These Needs, and Lane County's Performance of Community Development Block Grant (CDBG) Projects.

Peter Thurston, Economic Development Coordinator, stated the purpose of the public hearing is to take any input from the community about past projects, current projects or prospective needs that need to be addressed in the community. He said Lane County government is responsible for areas that are not served in the metro area by a block grant that is different than within the cities of Eugene and Springfield and outside of the small cities. He noted all 10 small cities are eligible applicants, along with the County, for Small Cities Community Development Block Grant Funding. He noted projects done in the past included the Child Advocacy Center, the Mapleton water and wastewater projects, Scar Jasper Mountain, and an access ramp in Harris Hall. He asked the Board if these were appropriate projects and if there was something the community wanted, to let the Board know. He added it was published in the Register Guard as a legal ad.

Dwyer stated he wanted to have a meeting with Kari Westlund and Peter Thurston to discuss how this could benefit the community.

Morrison asked if the cities themselves could apply for a pool of money or if it was for cities as well as the County.

Thurston responded that $15 million is a statewide pool that is allocated to certain categories of funding and within that, for community facilities, housing and public works. He noted that any cities in Lane County except Eugene and Springfield are eligible to make an application for these funds.

Commissioner Green opened the Public Hearing. With no one signed up to speak, he closed the Public Hearing.

Dwyer noted the grant applications are open until December 31, 1999, so it was not too late for anyone with a project that meets the guidelines to apply.

Weeldreyer stated this money has been set aside for calendar year 99 and there will be money allocated for calendar year 2000.

Thurston said that was the procedure but things are changing quickly, as there will be an additional HUD allocation that would be for small cities programs in the year 2000.

Weeldreyer noted it would be to the County’s advantage to make an application within this calendar year for a project.

Heaton, Acting County Counsel, stated in the past that the County had to have a list of priorities and wanted to know if the list was still accurate.

Thurston responded there is no application form available yet for 1999 and that is where they would show up. He added there had been changes in the whole process and he didn’t know if there still needed to be a priority list.

Heaton asked if the Board had already set a priority for CDBG funds in a priority list of what they desired to spend the money on.

Thurston said there was a current ranked list for projects. He said to his recollection, the listing had no specific projects that had not already been accomplished or in the process of being built and finished.

Green asked Thurston to provide the Board with a copy of the list.

Heaton said that low income housing is the County’s top priority and that is the direction that the Board needs to focus on.

7. PUBLIC WORKS

a.  ORDER 99-9-1-1 Appointing One Member to the Vegetation Management Advisory Committee.

Green noted the unanimous recommendation (out of six applicants) was for Richard Rodgers. Green said this opening was due to the resignation of Paul Mickles and the term will expire in 2002.

MOTION: to approve ORDER 99-9-1-1.

Weeldreyer MOVED, Morrison SECONDED.

VOTE: 5-0.

8. CONSENT CALENDAR

A.  Approval of Minutes: May 26, 1999, Regular Meeting, 9:00 a.m.

B.  County Counsel

1)  ORDER 99-9-1-2 Amending Chapter 64 of Lane Manual to Increase the Jurisdictional Amount of the Justice Courts Small Claims Department for Recovery of Money or Damages From $2,500 to $3,500 Pursuant to ORS 51.080 (LM 64.215) and ORS 55.011 (LM 64.220).

C.  Health and Human Services

1) ORDER 99-9-1-3 Accepting an Intergovernmental Agreement with the State of Oregon Mental Health and Developmental Disability Services Division in the Amount of $12,390,598 for the Period 10/1/99 Through 9/30/00; and Delegating Authority to the County Administrator to Sign the Agreement.

D.  Lane Workforce Partnership

1) ORDER 99-9-1-4 Appropriating an Additional $1,048,467 in Revenues and Expenditures for the Workforce Partnership Department (37), Fund 249.

E.  Public Works

1)  ORDER 99-9-1-5 Setting a Public Hearing for the Purpose of Hearing Objections to Final Assessments for Coburg Road (County Road Number 403) Between Mile Post 6.65 and Mile Post 7.41. (Public Hearing: September 22, 1999, 1:30 p.m., Harris Hall Main Floor)

2)  ORDER 99-9-1-6 Accepting a Deed of Land to be Used as a Public Road Easement for South 34th Place (18-02-06-24).

3)  ORDER 99-9-1-7 Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1072 (Howard Avenue) (17-04-14).

4)  ORDER 99-9-1-8 Dedicating and Accepting Parcels of County Owned Land Within the South 57th Street Alteration Project, to be Used as Public Road Easements for County Road No. 452 in Section 4, Township 18 South, Range 2 West of the Willamette Meridian.

Weeldreyer noted she had a clarification to the May 26, 1999 minutes.

Dwyer wanted a further explanation of 8 b 1.

Green stated he had a question on E 1.

MOTION: to approve the balance of the Consent Calendar.

Morrison MOVED, Dwyer SECONDED.

VOTE: 5-0.

Weeldreyer noted the changes to the Minutes of May 26, 1999, were at page 2. She said she announced that a right-of-way agreement had been signed between Pacific Fiber Link and cities in Lane County and Klamath County. She wanted the minutes to reflect that Lane County was not an official signer on the right of way agreement, but achieved the same benefit as the cities in Klamath County.

Dwyer said he understood that the legislature raised the amount with regard to the statutory requirements of the jurisdiction from $2,500 to $3,500 and the Board is amending Lane Manual to conform to what the state did.

Vorhes responded that was correct.

Green said with regard to E 1, there is a scheduled Public Hearing on September 22 and he asked about reading it and setting the date.

Vorhes noted it was done by an order, not an ordinance.

MOTION: to approve the corrected Minutes of May 26, 1999, E b 1 and E 1.

Dwyer MOVED, Morrison SECONDED.

VOTE: 5-0.

9. DISTRICT ATTORNEY'S OFFICE

a.  ORDER 99-9-1-9 Accepting Grant Funds From the Oregon Department of Justice, Establishing Four Temporary Positions in the District Attorney's Office for Fiscal Year 1999-2000, and Delegating Signature Authority to the County Administrator to Execute the Grant Award Documents.

Doug Harcleroad, District Attorney, stated the Department of Justice has money available because of the Thurston shooting. He said when the trial will be going, it will take resources and they are getting help.

Green added it was an unanticipated cost because of the Thurston shooting that is creating more work in the District Attorney’s office.

Harcleroad noted it was on victim service, not on prosecution.

Dwyer asked if a plan was made to use the positions.

Harcleroad responded that three will be assigned at the Child Advocacy Center because that is where they do victim services for children, and one will be in the Courthouse building due to the increase of traffic in the victim services operation during the pre-trial and trial matters.

MOTION: to approve ORDER 99-9-1-9.

Dwyer MOVED, Sorenson SECONDED.

VOTE: 5-0.

10. HEALTH AND HUMAN SERVICES

a.  PUBLIC HEARING AND ORDER 99-9-1-10 Accepting Revision #1 to the 1999-2000 Oregon Health Division Grant; Reducing Appropriations of Revenue and Expenses by $1,964 in Fund 286 in the Department of Health and Human Services (34); and Authorizing the County Administrator to Sign the Revision.

Peg Jennette, Health and Human Services, stated the public hearing is to reduce the appropriation. She noted they had an overall increase this year over last year in care consortium funds. She said even though this is a reduction, they have more money coming in this year than last year.

Commissioner Green opened up the Public Hearing. There being no one signed to speak, he closed the Public Hearing.

MOTION: to approve ORDER 99-9-1-10.

Dwyer MOVED, Sorenson SECONDED.

Morrison asked on the increase of the WIC part, with additional training, if there was a problem with the tracking mechanism on who was receiving WIC.

Jennette stated she didn’t know the answer, it was her understanding that it was just to automate the system to bring it locally into the WIC office. She said previously the vouchers were mailed out to people, but she would check out the specifics and get them back to Morrison.

VOTE: 5-0.

11. EMERGENCY BUSINESS

None.

There being no further business, Commissioner Green recessed the meeting until 1:30 p.m.

Melissa Zimmer, Recording Secretary

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