APPROVED Approved 1/12/00
September 29, 1999
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA
Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
2. PUBLIC COMMENTS
Jason Jones, 93590 Highway 99, Junction City, passed out a newspaper (copy in file). He discussed the issue of pre-employment random drug screening. He said there was enough evidence of inequities that he sent a letter to the Board on this issue.
Dwyer asked the significance of the newspaper he was passing around.
Jones replied the ads colored in blue indicate that they do pre-employment and random drug screening. He said there were 397 ads and he contacted 197 employers. He said of the ones who were contacted, 66 stated in their ads that they used pre-employment drug testing or the job description necessitated it, such as truck drivers. He added 56 on the phone said they did use the drug testing, 4 said they use random drug testing instead of pre-employment and 53 said they did not use any drug testing. He noted that the 16 temporary employment agencies use pre-employment drug screening and none of the government jobs use drug testing on the jobs they advertised.
Green asked Jones what he wanted from the Board.
Jones asked to create an equal employment opportunity in Lane County by requiring all employers to adhere to accepted government standards as to who is to be tested and for what circumstances. He said most employees in Lane County are wage grade employees in private industry. He said he is not against drug testing, he said it is a necessity for drivers of heavy trucks or buses on the highways. He asked for a regulation that makes things fair in the County for all employees.
Dwyer agreed there needed to be subjective criteria to determine this. He said he believes drug testing is unconstitutional.
3. COMMISSIONERS' ANNOUNCEMENTS
Sorenson reported on the efforts he made on the Open Space Task Force. He noted the Census effort is picking up momentum and he attended a conference in Portland on how local governments in Oregon can be more aggressive about getting local communities being counted for the upcoming Census. He reported there will be a follow-up meeting of the West Eugene Wetlands Task Force and they will be meeting on September 30.
Weeldreyer stated she spent last week in Spokane at a conference sponsored by the Bonneville Power Administration. She said it was a 2-½ day Fiber Optic symposium and she was one of the presenters speaking about what is happening in Lane County. She also discussed the AOC District 5 Meeting last Monday, dealing with the counties of Linn and Benton, moving ahead with creating a regional partnership based on the original regional strategies of Linn, Lincoln, Benton and Lane County. She said she attended an LCOG meeting last week and they passed a motion urging a timely development of the proposal to submit to the state for consideration. She said she wanted to bring this back to the Board for the next step. She recommended Stephanie Schulz, Rural Development Coordinator, and LCOG reconvene the people in the region to talk about community partnership. She added due to a memo from the state, a regional investment board couldnt be created to have access to the funds that will become available. She said the regional investment board had to flow out of an initial strategy meeting with the partners for regional development. She wanted the Board to direct staff to organize a meeting of Lane, Linn, Lincoln and Benton counties.
Green stated he was in favor of her request.
Morrison said she was not opposed to going forward to look at a plan. She stated she has had concerns as to information received, how things are supposed to be and about the administrative cost piece. She said if Lane County does go with the counties to the north, she wants to make sure that within an agreement that is made, the administrative piece is put out to a formal RFP. She said she hopes something is done creatively to put more dollars into community needs instead of administrative costs.
Weeldreyer noted one of the first criteria to get access to the state money is to have in place a regional investment board. She noted the money will be available for projects that meet the criteria on October 1. She said the longer it takes to organize, the longer it will take Lane County to have a proposal to use it. She said there is an advantage to having a memorandum of understanding and having access to all dollars that are available. She said her recommendation and direction from last Mondays district meeting was that Lane County convenes partners and efficiency in maintaining the original regional strategies.
Morrison said in going forward with this, she wants to see all partners included, not just the three counties to the north.
Sorenson said there is inefficiency when there is already a potential agreement with Linn, Benton and Lincoln regions with Lane County. He said they had already made this decision and he didnt want to discuss it further.
Green said there is consensus of the Board to go forward.
Weeldreyer stated that Stephanie Schulz and Jim Zelenka will put together a formal work plan with the options about administrative costs.
Van Vactor suggested having Morrison, Weeldreyer, Zelenka and Schulz provide something in draft form and bringing it forward to the Board.
Weeldreyer discussed the South Lane Tour Route. She said ODOT chose the South Lane Tour Route because of the covered bridges, and it is a scenic loop off of I-5. She noted that a requirement that ODOT has (in order to get onto their state map as a scenic tour route and in their brochure) is that there needs to be an ordinance in place that prohibits off-premise signs. She added they tried doing this through Land Management administratively last year and ODOT found it was not acceptable and wanted to see an actual ordinance. She noted when it first came to the Board in early Spring, there was a number of different projects that were already given to Land Management and this wasnt high on the list, but they told the City of Cottage Grove, who passed an ordinance to get this to happen. She said there was a January 2000 deadline so it could be listed in next years ODOTs publication.
Dwyer asked if this ordinance grandfathered existing signs.
Weeldreyer responded yes, from the time this is enacted there will be no future off-premise signs. She said that the Board needs to move ahead with this and it would show good faith with Cottage Grove. She said there is a time frame crunch because of the notice and the public hearings necessary to enact the County ordinance and being able to meet the January 2000 deadline. She said next week under Commissioners' Business, she would like to have Public Works staff, Land Management and Transportation Planning give a scope of work of what it will take with time lines and take it on the 18th to show Cottage Grove.
Dwyer reported the PSCC safety measure has endorsements from the League of Women Voters, Domestic Violence Council, the Lane County Labor Council, Springfield and Eugene Chambers of Commerce and CVALCO.
Green reported that Dynamix had laid off 60 employees.
Van Vactor assumed that the Work Force Partnership was notified as to the lay off.
Green announced that tonight is the TransPlan Meeting, in Room 1 at the Fairgrounds. He noted they will listen to the public but will not be deliberating. He added that in the event they do not finish tonights process, if a second meeting is required the date chosen was October 20, 1999.
4. EXECUTIVE SESSION as per ORS 192.660
a. ORDER 99-9-29-1 Opposing the Listing of the Canadian Lynx as a Threatened Species in Oregon and the Entire Northern Tier of the United States.
Dwyer reported the resolution came in response to the potential listing of a creature that is still to be determined whether or not it exists. He said he had no problem about listing a creature that is truly endangered or where the population had been declining and the impact on the recovery on those declining species. He questioned listing a species that is not known to exist in Oregon and all scientific indications are that it really doesnt exist. He said it doesnt exist in sustainable populations. He said some of the studies are open to fraud.
Sorenson suggested to take off "the Board opposes the listing of the Canadian Lynx" and just say that the Board of Commissioners encourages the Fish and Wildlife Service to rely on science and wildlife managers and not politics in making this decision. He said then the Board wouldnt have to take a position on the listing.
Dwyer stated he would amend the resolution to conform with what Sorenson said.
Sorenson suggested that on Page 2, the paragraphs reads: "Now therefore be it resolved that the Lane County Board of Commissioners opposes listing the Canadian Lynx as a threatened species." He suggested deleting that paragraph and rewriting the last paragraph as "Now therefore be it resolved that the Board of Commissioners encourages the Fish and Wildlife Service now and in the future to rely on science and wildlife managers and not politics in make such important decisions."
Morrison stated she didnt have a problem in saying the Board was opposing the listing. She suggested to drop the second paragraph to drop off "and not politics in making such important decisions."
Dwyer agreed to Morrisons suggestion. He said he wanted to take a position because he thinks it is important. He said he would maintain his position and take out "not politics".
Morrison said she would also support that.
MOTION: to approve ORDER 99-9-29-1 as amended to reflect the last line to strike "not politics".
VOTE: 4-1 (Sorenson dissenting).
6. COUNTY ADMINISTRATION
Van Vactor reported through the hard work of Information Services and Finance, they have upgraded their human resource payroll system to a newer version of People Soft.
Jackie Mikalonis reported they are entering into the fourth quarter of the year and it is a critical time to look over the rollover issues. She noted the Steering Committee meets every two weeks.
Mike Moskovitz, Public Information Officer, reported on March 18, a consortium was formed of 18 partners, businesses and community organizations and agencies throughout Lane County to pool resources to communicate to the public that they are preparing for Y2K. He noted each agency put in $2,000, making their total budget $36,000. He added there is a Y2K hotline that has been set up and to date, there had been 786 phone calls come into the phone line. He said they are still doing newsletters with a new one in October and December.
7. YOUTH SERVICES
a. ORDER 99-9-29-2 Delegating to the County Administrator Authority to Execute an Amended Contract in the Amount of $58,000 for Management Information System Support and Training for the Youth Intervention Network at the Department of Youth Services.
Steve Carmichael, Youth Services, reported they are closing in on the end of the fourth year of the Youth Intervention Network Grant for substance abuse, and part of the grant required an information system be developed to track which kids have substance abuse problems and if they received an evaluation and assessment and if they got into treatment and then a monitoring of their treatment. He noted that ICON in Portland had put together a program that is being looked at by others across the country to track the kids so they do not fall through the cracks and to link their database with the providers that are providing the treatment. He said they have reached the limit of the past contract and to continue the information system into the next grant, they need to continue the contract with ICON. He noted the Juvenile Justice Information System that was funded by the state legislature will begin to build in the information system that has been developed by ICON into the state system. He said the entire project is funded through federal funds so they are not looking at County funds to continue it.
MOTION: to approve ORDER 99-9-29-2.
Dwyer MOVED, Morrison SECONDED.
8. CONSENT CALENDAR
A. Approval of Minutes:
August 10, 1999, Work Session, 9:00 a.m.
August 11, 1999, Regular Meeting, 9:00 a.m.
B. County Administration
1) ORDER 99-9-29-3 Accepting Additional Funding from FEMA for Elevating Residences Above the Flood Plain in the Mapleton Area Under the Hazard Mitigation Grant Program; Appropriating $10,237 in Fund 24, Department 17.
C. Health and Human Services
1) ORDER 99-9-29-4 Extending an Intergovernmental Agreement with the Oregon Health Sciences University Child Development and Rehabilitation Center for Three Additional Months and Authorizing the County Administrator to Sign the Document.
D. Information Systems
1) ORDER 99-9-29-5 The Renewal of an Intergovernmental Agreement for Telecommunications Systems Management Between Lane Council of Governments and Lane County.
E. Management Services
1) ORDER 99-9-29-6 Authorizing the Sale of Surplus County Owned Real Property to Joann A. Larson, Former Owner of Record (Map #18-02-29-11-01300, Adjacent to 85338 Nestle Way, Pleasant Hill).
F. Public Works
1) RESOLUTION AND ORDER 99-9-29-7 Accepting a SYMMS National Recreational Trails Grant from the Oregon State Parks and Recreation Department for Reconstruction of the West Slope Trail at the Howard Buford Recreation Area, Appropriating $22,000 in Fund 216, and Delegating Authority to the County Administrator to Sign the State-Applicant Agreement.
G. Regional Information System
1) ORDER 99-9-29-8 Amending Contract #101825 With Price Consulting Services, Inc. to Provide Additional Services for $70,000 in Support of the Regional Information System Y2K Project for an Amended Contract Total Not to Exceed $120,000.
Morrison said her concern regarding 8 c. 1 (on the second page under timing), the extension is effective July 1 to Sept 30. She asked if they dont agree to sign this, then what happens.
Van Vactor responded the County would be liable for the services provided.
Weeldreyer said with regard to 8 d. 1, it is the intergovernmental agreement that they have for telecommunications system management with LCOG. She commented that LCOG operates the second largest phone company in the County and it provides telephone services not only to Lane County, but to the City of Eugene, Springfield, LTD, University of Oregon and they do a good job of keeping costs low by spreading it out. She thanked the Board for supporting this.
MOTION: to approve the Consent Calendar.
Dwyer MOVED, Sorenson SECONDED.
9. HEALTH AND HUMAN SERVICES
a. ORDER 99-9-29-9 Amending Chapter 60 of Lane Manual to Revise Certain Health and Human Services Fees (LM 60.840) Effective October 1, 1999.
Julie Losco, Health & Human Services, requested approval for changes in the Lane Manual. She said for general fees, they are requesting that they move the cost of record search from Public Health to the general section, so it could be used in all the program areas. She said they are adding language that would clarify that when a fee is listed as cost, they mean that to be cost rounded to the nearest dollar. She said with regard to Public Health, they are asking for three actions: to change certain immunization fees to read "Costs plus $8.00 administration fee," adding extensive office visits to the clinic and a non-refundable processing fee of $35.00 when an applicant withdraws an application already in progress.
Weeldreyer noted that the Finance and Audit Committee is recommending approval of this item.
Green asked what the true costs were for services.
Losco said it would make sense to make the cost $22.00 and then ask the program to start tracking exactly what it costs.
Dwyer stated he wanted to charge what it costs the County.
Morrison agreed with Dwyer.
Green said he was in agreement at this time until there is a better tracking system in terms of the actual activities and then bill for those services.
MOTION: to approve ORDER 99-9-29-9 with the $22.00 non-refundable fee.
Dwyer MOVED, Weeldreyer SECONDED.
10. MANAGEMENT SERVICES
a. ORDER 99-9-29-10 Establishing the Classifications and Salary Ranges for Park Planner and Park Superintendent in the Parks Division.
Cheryl McCawley, Management Services, asked for approval of two classifications to be established in the parks division. She said the parks manager brought the parks 2005 Plan to the Board in February 1999 and as part of the plan, personnel changes were listed. She noted the Board approved that plan and the positions were budgeted for in the current fiscal year budget and they had completed their work, modifying the current parks and planning supervisor to a park planner, and that is what they are asking for approval today.
Dwyer suggested to pay for a planner out of system development charges.
Bob Keefer, Parks, reported they hired a consultant to begin looking at system development charges. He said they will come back to the Board with some discussion.
MOTION: to approve ORDER 99-9-29-10.
Sorenson MOVED, Morrison SECONDED.
Weeldreyer said the approval of these positions is important to the Parks Departments ability to move into areas of creating profit centers, for which there is no general fund property tax dollars that support it.
Keefer noted there is a fire off of Highway 126 in the Richardson area. He noted the State Forestry requested that they use Camp Lane as their base to host the people fighting the fire.
11. EMERGENCY BUSINESS
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