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APPROVED 10/6/99

September 7, 1999

JOINT BCC/COBURG CITY COUNCIL MEETING

IOOF Hall, Coburg - 6:30 p.m.

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor was also present.

Myra Wall, Principal Planner, PSCC; Ken Tollenaar, PSCC also were in attendance.

Representing the City of Coburg were Mayor Jack Ruppert, Virginia Beebe, Don Schuessler, Margaret Norman, Georgann Koehler, Don Ferrell. Tony Chilton was absent.

1.  WELCOME

Green welcomed everyone to the meeting.

2.  INTRODUCTION

Roll call.

3.  DISCUSSION Safer Communities Measure.

Green noted Measure 20-25 that will be on the November 2, ballot that is a measure that deals with community safety programs and services for youth and adults. He noted the funding mechanism deals with progressive personal and corporate excise tax. He asked the Coburg City Council's support for this measure and to note what the problems are in the community with regard to juvenile crime. He added the measure will allow adding onto the current jail facility and provide more control over the release of inmates from the jail. He said the measure has a seven year sunset clause. He noted the PSCC will review and examine the plans that will come from the cities. He noted the measure will have a revenue sharing component and Coburg's portion would be $25,240. He added the PSCC was the body that recommended to the Board of County Commissioners that this measure be put on the ballot. He suggested the City of Coburg engage in a planning process to determine how best to use these dollars toward preventing crime and to create more prevention programs. He invited everyone interested to tour the $39.8 million juvenile facility.

Tollenaar passed out statistics that pointed out there is a crime problem in Lane County. He noted that in 1998, there were 145 crimes per 1,000 population vs. statewide which is 138.5 per thousand. He added crime in Lane County is higher than Clackamas and Washington County but lower in total reported crimes than Multnomah, Marion and Jackson counties. He said when looking at crimes against persons and property, Lane County is closer to the top.

Tollenaar reported last year there were 17,177 bookings at the jail, but 6,363 inmates had to be released early under the matrix. He added most of them don't come back for their court hearings and there is an 84% failure to appear rate. He said there is more capacity that is needed for the jail and the juvenile justice center. He noted if this measure doesn't pass, there will be insufficient staff to handle the extra kids that will be processed through the juvenile justice center.

Tollenaar stated there is a serious need for crime prevention. He noted last year there were 658 cases of child abuse in Lane County and these kids are most likely to have juvenile arrests. He said funding would respond both to countywide and local problems. He listed many of the proposed items to be funded. He said outlying communities voted against the last ballot measure because there was nothing benefiting them; therefore, the PSCC finance committee applied an amount to this measure to enable communities to deal with their own local crime problems. He suggested communities partner with schools to fill in gaps in crime prevention.

Dwyer stated this measure is needed and it is based on ability to pay. It is income based with a local revenue sharing component, it is deductible from next year’s federal income tax for those that itemize, it has measurable outcomes, the rate cannot be increased except by the vote of the people, it will end if the County fails to perform, it is heavy on prevention and youth services and it will keep criminals off the street by providing funding to operate the juvenile justice center, expand rural sheriff’s patrol and open the forest work camp that prevents criminals from coming back. He complimented the PSCC for their work and asked it there were any other options.

Sorenson said that previous funding proposals had been rejected . The PSCC has listened to the public and people like the revenue sharing aspect, they like governments cooperating with one another and they like the income tax as opposed to property tax.

In response to Broughton’s question of where the money would go if the city of Coburg didn’t want it, Tollenaar responded that the revenue from the income tax surcharge would be split 55% to the county for countywide services and 45% to the cities for their programs. He added that if a city decided they had no need for the money, that the money would be redistributed to the other cities.

Margaret Norman asked about accountability and if success rates have to be shown. Tollenaar said that the PSCC is working to quantify the outcomes from each of the program activities. He noted there will be a listing of the programs and what impact those programs have in terms of reducing recidivism or the number of matrix releases from the jail. He added the cities and the County will submit their spending proposals to the PSCC for review and comment. He said the PSCC will evaluate the proposals against the PSCC vision statement, guiding principles and things to be accomplished. He said there will be biannual reviews against the quantitative criteria. The Commissioners would have the ability to redistribute funding to the various programs, based on these reviews.

Weeldreyer noted that in the past, Lane County funded public safety programs through timber revenues received and Lane County did not increase its property taxes because there was adequate timber revenue for public services. She said she receives calls from people that don’t feel safe in their neighborhoods and they don’t see sheriff deputies. She noted that the revenue sharing portion that goes to unincorporated Lane County, will provide 19 more patrol deputies. She said they think this is the best proposal that has been put before the people of Lane County and encouraged the city of Coburg to support this measure. She requested that anyone who does not support the measure communicate this to her.

Green asked the councilors of the city of Coburg to determine if the measure is something that they want to support, take no position on, or be opposed to and to do it in the form of a resolution. Mayor Ruppert stated he favored it.

4.  PUBLIC HEARING Coburg Transportation System Plan (TSP) and Coburg/I-5 Interchange Refinement Plan.

The Board of Commissioners and Coburg City Council and Mayor introduced themselves.

Linda Kroger, Chair of the Coburg Transportation Advisory Committee (TAC), said they are here to support the recommendation for the Coburg Transportation Plan and the Coburg/I-5 Interchange, which the Coburg Transportation Committee had Plan had been working on for several years. She said in the Spring of 1998, there was a recommendation from the TAC made to the Coburg City Council regarding the I-5 interchange proposed and feedback was received that not all the stakeholders supported this because of the impact to the residents. I July 1998, members were added to the TAC including residents, and business and property owners that were involved in the process. They added Peter Watt from LCOG which helped them come together with the plan. She added the group was very involved in the work, meeting twice each month for six months. She said the goal was to reach consensus on the I-5 alternative and to present it as their recommendation with a consensus recommendation. She added they were not able to reach consensus but there is a majority who were for it. She noted they had one team member who was not able to publicly support it, because of the negative impact on his property, but who has agreed to work with the committee. She said they think they have reached a solution involving all stakeholders. She added they developed criteria for the plan and the I-5 alternative to keep the quality of life for the residents of Coburg and the businesses did need access directly to their property from I-5. She said once they decided on the preferred I-5 concept, they then reviewed the transportation plan and finalized that.

Mayor Ruppert opened the Public Hearing on the Coburg Transportation System Plan and the Coburg/I-5 Interchange refinement plan at 7:20 p.m.

Commissioner Green opened the Public Hearing for the Lane County Board of Commissioners.

Megan Banks, LCOG, reported the TSP is a long range plan that will guide transportation planning for the next 20 years in Coburg. She said its purpose is to ensure a safe, efficient and conveniently located network of streets for movement of people and goods within surrounding Coburg. She said the TSP recommends goals and policies to maintain the quality of life. She added some of the street standards include sidewalks, curbs and gutters and trees are required in the light industrial and highway commercial districts that are east of the residential area. She said implementation will occur through capital improvements, education, maintenance, ordinance amendments and other studies.

Harvey Hoglund, Transportation Planner, Lane County Public Works, reported the most controversial part of reconstructing Willamette Street and Pearl between downtown Coburg and the interstate was the east end of town, where the objective was to try to create order out of the street pattern as it joins Pearl Street. He said four different ideas were presented five years ago and none of them had community support. He added they decided to go ahead with what they did get agreement on, the work that has just been completed on Willamette Street and the first phase of Pearl, that goes from Willamette to Miller Street.

He said the decision in 1994 was to proceed with the work that they reached agreement on and would defer the remaining portion of Pearl Street to the transportation system plan that the city would be embarking on. He said two years later, the city began the process for preparing the plan, the plan that is presented tonight. He noted there were interruptions in funding from the state to be able to complete the plan so it had taken longer than expected. He added they have reached the point where they have in the interchange refinement plan, the last remaining component for what the County will be doing on Pearl Street, the last remaining phase between Miller and Coburg Industrial Way, where lanes will be added and improving the edges of the road to be brought up to urban standards and designing the terminus of the project to transition with the reconstruction of the interchange.

He noted from an engineering standpoint, it is a difficult problem because they have to make sure the grade they are building Pearl Street to on the eastern end is at the appropriate level to be able to begin the ramp up and over the interstate. He said the main difference about the new interchange ramp is that it will be a gentle slope to provide better vision for traffic which is a needed improvement. He noted that once the TSP is adopted, they will have an ordinance back in front of the Board in October. He added in November there will be another open house/public meeting in Coburg to review the details of the remaining segment of Pearl Street and construction is scheduled in 2001.

He noted the comprehensive plan that the Board of County Commissioners adopted in the early 80's envisions different types of interlocking plans of the communities and the County. He said it is a series of different levels that creates different plans that begins with the Lane County Comprehensive Plan. He noted the Board’s action will be to amend the Lane County Comprehensive Plan to include the Coburg TSP as an acknowledged element of the plan. He added the County still has planning jurisdiction in the unincorporated area east of Coburg which is where Land Management still administers Chapter 10 of the Lane Code for land use decisions. He noted that Coburg is a good example of interurban travel in Lane County where land use decisions made years ago had transportation implications and the area east of town had developed faster than anyone would have imagined and it had an impact on the road system. He added the County is the only level of government that is capable of keeping track of the dynamics of the roads of various communities and how they relate to each other. He noted most of the people working in Coburg are coming from other communities to the north and south of Coburg and it presents a regional transportation issue. He said the Public Works staff recommends approval of both the Coburg Transportation System Plan and the accompanying refinement plan that ODOT had produced.

Nick Arnis, Project Manager, ODOT, reported that they are recommending three way stop signs put up on the northbound ramp which would be a short-term fix. He said they want to pursue immediate opportunity funds for the ramp and he noted that the legislature passed a gas tax measure that included a list of projects and this interchange was one of the projects. He said there will be a hearing and public comment about the state’s projects. He added it is not certain that anything will happen.

Arnis reported that ODOT had spent a lot of time on the transportation system plan for the interchange and there was a need for a final plan that is more detailed. He added that designers and traffic engineers were involved along with summaries of projections of growth. He noted the issues in Coburg have to do with growth of the industrial and commercial areas. He said they came up with a preferred idea about the interchange and received much public comment. He noted there was so much comment against it that they scaled back, reassessed the situation, hired a facilitator from the Lane Council of Governments and got more people involved. He said they came to an agreement to what is known as Concept 1. He noted that Concept 1 is the same configuration as currently exists but it is modernized as it becomes a three lane cross-section, much flatter the ramp terminals are reconfigured and signals installed. Roberts Road is to be realigned, as will Stuart Way. He pointed out design plans on a diagram noting residential issues with noise and traffic.

Hoglund mentioned there was a joint planning commission hearing with the City and County Commission and Roads Advisory Committee. The Roads Advisory Committee in May made the amendments that will be made to the final plan and that will be brought back in October to be adopted. He noted the plan is to fold both the interchange refinement plan and the TSP into one document and adopt them both at once.

Sorenson asked what the difference was between the Coburg Transportation System Plan and the TransPlan

Hoglund responded there was a layering of plans, the Metro Plan for Eugene and Springfield comes out of federal law and there are also plans for the small cities that are coming to the Board as they are completed. He noted the final layer will be the corridor plans that ODOT will be doing in 2000 or 2001. He said all of these are components of the overall County Plan. He said that Coburg was not under the Metro Plan, but is defined by the State Transportation Planning Rule as within the urban fringe of Eugene and Springfield. Margaret Norman asked what the earliest date might be for the interchange work. Arnis said it would be six years from now.

Morrison asked whether sidewalks in new residential and central business subdivisions would be required or optional. Banks confirmed that they would only be required if need could be shown and the reason was for compatibility and to "keep Coburg Coburg." Kroeger added that much comment was received from residents about retaining the character of the city; however, it may be reasonable to require sidewalks in some cases, but the decision would not be made simply for the convenience of the developer. It was noted the traffic signal installation is planned to be done in 2001.

Weeldreyer called for testimony from the public. Senator Lee Beyer commented that the interchange plan was a difficult decision, but a good job was done and it hopefully will get funding, as it is a critical project for Lane County.

Lloyd Smith, 32723 Mill St., asked about installing a cloverleaf at the northbound I-5 exit..

Arnis said it was an expensive idea which had been considered, but dropped and will be considered again to see if it makes sense for the amount of traffic. He said it is a good idea.

After Sorenson’s question about installing a traffic light on the east end of the overpass, Arnis confirmed that was the plan.

Jim Anderson, 32910 E. Pearl asked about the traffic officers on the street and the cost per month.

Mike Hudson, Coburg Chief of Police, responded it is proving to be highly successful and hearing good comments from the businesses and people in town. He said it is not costing the city of Coburg anything. He noted the entire project was funded privately by the companies that are affected, Monaco and Marathon . He said the cost was approximately $2,000 per month. Anderson suggested the traffic officer program be made permanent as a cost-saving measure. It was mentioned that this was a temporary program only.

Sorenson asked what would happen to this project if the gas tax measure is not approved.

Arnis said if the gas tax fails, this project stays on the list and ways of funding are explored. Beyer stated that funding may be 8-10 years away.

Leroy Williams, 9117N. Coleman, said he saw no difference between the gas tax measure and the county’s safety measure.

There being no further public comment, Commissioner Green closed the Public Hearing.

MOTION: that Coburg City Council tentatively adopt the Coburg Transportation System Plan TSP and Coburg I-5 Interchange Refinement Plan with the recommended amendments as an amendment to the Coburg Comprehensive Plan.

Ruppert read the MOTION, Beebe MOVED, Koehler SECONDED.

VOTE: 6-0.

MOTION BY THE BOARD OF COMMISSIONERS: to give tentative approval to the Transportation Plan System presented.

Weeldreyer MOVED, Dwyer SECONDED.

In answer to Sorenson’s question, Banks listed information items requested by LCDC in addition to the study and verified that this did not signify their disapproval.

VOTE: 5-0.

Hoglund noted as soon as the changes have been incorporated into the refinement plan, they will file an ordinance for a first reading, the first week of October and then two weeks later on October 27, there will be a public hearing and second reading.

There being no further business, Commissioner Green adjourned the meeting at 8:12 p.m. Mayor Ruppert noted that Coburg City Council would take a short recess before resuming their regular meeting.

Transcribed by Melissa Zimmer

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