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Approved 5/16/00

April 12, 2000
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA

Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

Sorenson noted that 00-4-12-9 (7 a.) was requested to be consent calendar item 6 f. 1).

2. PUBLIC COMMENTS

None.

3. RESOLUTIONS

a.  RESOLUTION 00-4-12-1 Proclaiming the Week of April 10-15, 2000 as National Crime Victims' Rights Week.

Doug Harcleroad, District Attorney, announced that April 10 through April 15 is National Crime Victims Weeks and it is the 20th anniversary of this function. He noted the theme this year is "Victims rights, Dare to Dream." He passed out pins and ribbons for the Board to wear. He stated that "Dare to Dream" conveys a message that victims and survivors of crime have access to the legal system and victims have constitutional rights in the State of Oregon. He added that this year also marks the 15th anniversary of the crime victim and survivor services program in the District Attorney’s office. He said most people are volunteers with the program performing over 25,000 hours of volunteer service to victims every year. He requested the Board to pass the resolution.

Sorenson read the Resolution into the record.

MOTION: to approve RESOLUTION 00-4-12-1.

Morrison MOVED, Dwyer SECONDED.

Sorenson thanked Harcleroad for his willingness to protect crime victims in the community and he thanked all of the volunteers.

Green said he was privileged to support the resolution. He said he suffered through a violent crime against his brother’s 24 years ago. He encouraged all the volunteers to continue their work.

Weeldreyer echoed Green and commended the District Attorney’s office for its leadership in bringing about a worthwhile program.

Morrison lauded all of the endeavors and declared a week is not enough to recognize the volunteers.

VOTE: 5-0.

4. EXECUTIVE SESSION as per ORS 192.660

To take place after the meeting.

5. COUNTY ADMINISTRATION

a.  Announcements.

Van Vactor stated he appreciated the presentation on the Oregon Progress Board and State Benchmarks.

ORDER 00-4-12-2 Approving Submission of Assessment and Taxation Grant Budget to the Oregon Department of Revenue.

Van Vactor reported that they have gotten the Oregon Department of Revenue to accept Lane County’s proposal of the workload and staffing that is assigned. He added that has not always been the case, but Jim Gangle, Tax Assessor, accomplished the work even though the staffing was thin. He said it is successful because of the hard work and excellent management from the Assessment and Taxation office.

Gangle thanked his staff for the hard work the past year. He noted there are still computer problems, but things are improving and his staff is making it better for everyone.

Regarding the grant document, Gangle said they have put in a request to add two appraisers because the Department of Revenue wrote a letter expressing concern about the level of assessments in industrial appraised land. He added the second area of concern is the appeals process and the lack of representation. He said to offset that, the legislature approved House Bill 2139, which increased the funding to Assessment and Taxation (an additional $455,000 more that Lane County will receive.) He said they did submit reductions to their budget this year, but to retain their real market value and appeals, they have to add the two positions. He said they fell behind because of the computer conversion, but are catching up. He urged the Board to approve the grant document.

Weeldreyer noted that checks sent to Assessment and Taxation that are to Lane County are redistributed to a variety of special districts, school districts and cities that are part of the assessment codes. She added that Lane County does not receive any transaction fees to cover costs and needs to maintain its partnership with the Department of Revenue.

Dwyer thanked Gangle for a job well done.

Green concurred with Van Vactor that Gangle is the best assessor in the state.

Gangle reported that they have three different systems for value of property: real market value, farm and forest, and maximum assessed value under Measure 50. He noted that one of the issues is maintaining all the information. He added that their new computer system is designed to handle the intricacies of all the values. He said it is more complicated now than in the past. He said they have to retain real market value and maximum assessed value under Measure 50 and the real market value is becoming more significant.

Responding to Morrison’s question, Gangle said the three accounts she asked about were Greta Anderson, Eugene Country Club and Bi-Mart.

Sorenson suggested setting up a payee for the tax checks other than Lane County Assessment and Taxation.

Van Vactor said it was a good suggestion and if it can be done, it should be part of the 2001 legislative program.

Sorenson said it would be to the public’s benefit to understand Lane County’s role in collecting the money and as a recipient agency of that money.

Green cautioned to have citizen involvement before it is enforced.

Dwyer stated it was an excellent suggestion that would give the County credibility.

MOTION: to approve ORDER 00-4-12-2.

Morrison MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

6. CONSENT CALENDAR

A. Approval of Minutes: March 8, 2000, Regular Meeting, 1:30 p.m.

B. Assessment and Taxation

1) ORDER 00-4-12-3 A Refund to John Hammer and David E. Carmichael, Attorney, in the Amount of $13,316.10.

C. Health and Human Services

1) RESOLUTION AND ORDER 00-4-12-4 Authorizing the County Administrator to Sign a Grant Application to the Federal Center for Substance Abuse Treatment (CSAT) for Up to $500,000 per Year for a Three-Year Period to Enhance Capacity for Heroin Addiction Treatment.

2) RESOLUTION AND ORDER 00-4-12-5 Accepting Revised Grant Award #027 to the 1999-2001 County Financial Assistance Grant Award #20-001 with the Oregon Mental Health and Development Disabilities Services Division in the Amount of $1,959,096; Appropriating an Additional $660,005 in Revenue and Expenditures in Fund 286 for Individuals with developmental Disabilities; and Delegating Authority to the County Administrator to Sign a Contract Amendment with Independent Environments to Provide Disability Services in the Amount of $47,902.

D. Public Works

1) ORDER 00-4-12-6 Awarding a Contract to Wildish Building Material Co. dba: Wildish Sand & Gravel Co. in the Amount of $284,021.30 for Oil Rock Production - Various Stockpile Sites, Contract No. 99/00-09.

2) ORDER 00-4-12-7 Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 95 (Franklin Blvd.) (18-03-14).

E. Youth Services

1) ORDER 00-4-12-8 Approving a Contract for Services With Ikon Technology Services, and Delegating to the County Administrator Authority to Execute the Contract.

MOTION: to approve the Consent Calendar.

Dwyer MOVED, Morrison SECONDED.

VOTE: 5-0.

7. PUBLIC SAFETY

a. ORDER 00-4-12-9 Approving Participative Volunteer Agreement (2000-2004/LC-1) with Eugene District, Bureau of Land Management for Forest Work Camp Projects.

8. COMMISSIONERS' ANNOUNCEMENTS

Green thanked the Board for shortening the meeting so he could attend the Boys and Girls Club of Emerald Valley’s formal dedication. He reported he attended Contact 2000 hosted by the Chamber of Commerce.

Weeldreyer said Contact 2000 is designed to be a three-year project in which 100 manufacturing and high tech businesses in Lane County are identified and contacted by elected officials or business leaders each year. She noted the membership of the Eugene and Springfield chambers of commerce and the Metro Partnership Board to assess the business climate in Lane County. She noted when citizens are asked what quality of life means, their response is financial stability and jobs. She praised Bob Keefer for the Metropolitan Choral Festival, as he was the project director and did a magnificent job.

Morrison said she received a call from some constituents about the wonderful assistance that Steve Smith from Assessment and Taxation provided. She distributed a letter she received from Governor Kitzhaber to Senator Wyden changing his position on Senate Bill 1608.

Dwyer said he attended the Pape Group meeting for discussing the Diabetes March set for October.

Sorenson stated he attended the OASIS 5th Anniversary Celebration and Senior Role Model Awards. He noted that OASIS is a program for seniors and there were 600 people present He added that the volunteers were responsible for over 75,000 hours volunteered in the Springfield School District.

Weeldreyer announced that the Regional Investment Board will meet next Monday. She also announced that there will be a Fiber South Meeting in Coos Bay on Friday.

9. EMERGENCY BUSINESS

None.

There being no further business, Commissioner Sorenson recessed the meeting into Executive Session at 10:45 a.m.

Melissa Zimmer
Recording Secretary

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