BOARD OF COMMISSIONERS’

REGULAR MEETING

August 2, 2000 – Following HACSA

Harris Hall Main Floor

 

Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1.ADJUSTMENTS TO THE AGENDA

 

Sorenson announced the West Eugene Wetlands matter will be rolled to a fifth reading for August 30.  He added the regional land information data base matter that was set for yesterday would take place today

 

Weeldreyer noted the Goodpasture site for the boat landing was contingent upon traffic safety issues.  She said that Bob Keefer had sent a packet of information to Don Ehrich, District 5 Manager, ODOT, and she wanted the Board to send a letter to Ehrich showing support for a lower speed limit.

 

2. PUBLIC COMMENTS

 

Jim Whittenburg, 2352 Willamette, Eugene, stated the County was spending too much money on prisons.

 

Robert Neal, 6244 S.W. 41st, Portland, said his family donated land the County courthouse is on.  He wanted the input of the commissioners for a planned development in the Mohawk Valley.

 

3. EXECUTIVE SESSION as per ORS 192.660

           

To take place after the meeting.

 

4. COMMISSIONERS' BUSINESS

 

a. UPDATE Facilities Capital Improvement Projects (no material).

 

David Suchart, Management Services, reported that the Juvenile Justice Center had been completed.  He said they are designing the mental health facility.  He said that work was taking place on the courthouse roof. He said they would be working on the ADA items starting in September for the courthouse and the public service building.  He added they have had some problems with asbestos and he would meet with a consultant to discuss options. He said the cost would be $1.2 million.  He noted with the Alma roof, the bids came in over estimate and will come to the Board. He recommended proceeding because of damage to the building.

 

Van Vactor said they are to keep $154,000 in the capital budget for the eventual reconstructing of the plaza and the Wayne Morse project.  He said the project was essentially over as the Board had rejected the bid.

 

Dwyer said they needed 60 days to find out options for proceeding with the project.

         

b. ORDER 00-8-2-1 Amending Order No. 00-6-27-2 to Revise the Ballot Title for the Measure Authorizing a Four-Year Operating Local Option Tax.

 

Wilson reported with respect to the levy, the explanatory statement committee looked at the new proposed title and it was not broad enough.  She noted the levy included staffing for the juvenile assessment center, drug and alcohol and the maintenance of existing county programs. She noted a new ballot titled was changed to read:  “Work Camp Jails and Services Four Year Local Option Tax.”  She said it captured what was intended.  She added the explanatory statement committee requested she bring back the issue of putting an expression of their intention with respect to any federal monies received, in the Board Order (not in the ballot title).  She said the committee thought it was important to have some expression of intention.

 

Van Vactor said the difficulty was that Lane County didn’t know the ultimate form of the legislation and when it would become effective.  He recommended reviewing the issue and if it passed before the November election, that the Board have a discussion at that time.

 

Green concurred with Van Vactor.  He suggested the Board go through the budget process, making the determination at that time.

 

Dwyer agreed that the Budget Committee was the appropriate group.

 

Sorenson noted that the way revised Exhibit A was written, if the Sizemore and Lane County’s measures passed, they are both valid.

 

Wilson responded that the revised Exhibit A on the levy included the necessary language for the Sizemore measure.

 

MOTION: to move that the Board adopt a revised Exhibit A draft to Board Order 00-8-2-1 as amended.

 

Green MOVED, Dwyer SECONDED.

 

Morrison said they had to think seriously about the language before going back to the voters as there are a lot of measures on the ballot and Lane County would be competing with them.  She had concerns that this was a big issue on trust and accountability with voters.

 

Weeldreyer concurred with Morrison.  She suggested that if Lane County received Senate Bill 1608 funding, they would work through the budget committee (or a public process) with the Lane County Budget Committee for the allocation.

 

Wilson stated she could write into the order that if something similar to Senate Bill 1608 or similar legislation is enacted, the Board of Commissioners will use a public process (including a public hearing) to determine allocation of any unrestricted funds received from the federal government.

 

Dwyer requested that in the document where there was a dollar sign in the levy, that a zero be place in front of the amount.

 

Green asked for language committing to the public process in the order.

 

VOTE: 5-0.

 

c. ORDER 00-8-2-2 Amending Order No. 00-7-5-1 to Revise the Ballot Title for the Measure Authorizing Lane County Jail Improvements General Obligation Bonds.

 

Wilson explained the financial market was prepared to address this in terms of a last bond issuance before an initiative measure takes effect.  She said the downside to selling bonds quickly under those circumstances is that there might be an increased interest rate.

 

Van Vactor noted the frustration of elected officials concerning credit to a ballot measure that hadn’t passed.

 

Dwyer noted they would revise the ballot statement to concur with what is required so there are no future problems.

 

Wilson said she had no recommendation and was uncomfortable with this matter.  She noted the Sheriff had a preference for not including the language in the bond and issuing the bond quickly.  She said the language involves the first sentence of the summary and the last three sentences.  She explained that a yes vote would increase taxes and it was the language about the total cost (over 20 years, including interest) estimated at $14,366,000.  She said taxes to pay for the bonds would result in a rate of approximately five cents per thousand assessed value in the first year or an annual average tax revenue of $742,109.  She added the information she received from the financial advisor was the average tax rate to pay the bonds back would be three cents per thousand.

 

MOTION: to approve the revised Exhibit that would include the language precluding Lane County from competing against other institutions for a bond rating for ORDER 00-8-2-2.

 

Dwyer MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

d. SPEED ZONE LETTER

 

Sorenson explained that this was a letter to ODOT about speed on Highway 126. 

 

Weeldreyer noted that it was addressed to Don Ehrich, who is the District 5 Manager.  She read the letter into the record.  She noted that Bob Keefer had sent a letter to the Board where a lot of the speed issues were addressed in more detail.

 

MOTION: to approve sending the letter to Don Ehrich.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

e. DISCUSSION Jobs Plus Program

 

Sorenson explained that he used the Jobs Plus Program to find employees and give them experience in an office.

 

Morrison noted there was information about Jobs Plus from the Lane Workforce Partnership.  She asked for further clarification since Sorenson uses the program.  She asked what learning experience Lane County provided, as well as  monitoring and evaluation.

 

Dwyer stated he used the programs and had to evaluate their progress.

 

Sorenson said the premise of the program was for people to be working at a work site that has a training program.  He said employees get exposure from an employer, doing a job for the employer with minimal paperwork.  He noted that these employees have to go through a county orientation and learn whatever any other County employee learns as to what is available for training.  He said it is a worthwhile program.

 

Sorenson suggested asking Chuck Forster to bring some applicants in to discuss the program.

 

f. DISCUSSIONCoburg

 

Morrison noted that Sorenson had sent a letter to the Coburg City Council in July about the Pearl Street project.  She said the City of Coburg had responded and wanted a joint meeting with the Board.  She said the meeting will take place on August 29 at 7:00 p.m. at Public Works.

 

5. COUNTY ADMINISTRATION

 

a. Announcements

 

Van Vactor reported that he would be on vacation on Monday and that Dave Garnick would be acting County Administrator.  He noted that Tony Seese-Bieda started as the Intergovernmental Relations Manager.

 

b. ORDER 00-8-2-4 Approving the Public Information Budget for the November 2000 Lane County Ballot Measures.

 

Mike Moskovtiz, Public Information Officer, requested the Board approve the Public Information Program budget for the County’s two November ballot issues.  He noted the total budget was $34,475 and the funds would come through the Sheriff’s general fund revenue from increased fingerprint fees.

 

MOTION: to approve ORDER 00-8-2-4.

 

Green MOVED, Morrison SECONDED.

 

VOTE: 3-2 (Dwyer, Sorenson dissenting).

 

Dwyer said he wanted separate fingerprint fees.

 

Sorenson said the fingerprint fee increase should not be the source of money for the measure.

 

c. ORDER 00-8-2-5 Authorizing an Application to Oregon Economic and Community Development Department for Funding of the Lane County Regional Housing Rehabilitation Program and Selection of St. Vincent De Paul Society of Lane County, Inc. as the Prospective Program Administering Agency.

 

Peter Thurston, Economic Development, reported this was applying for funds to the Oregon Economic Community Development Department for housing relocation for qualified low-income houses in the unincorporated areas of Lane County.  He noted this need had been identified for many years.  He added the process involves the members of the communities of Oakridge, West Fir, Lowell and Cottage Grove in developing the preliminary application concept and those community councils had taken or considered becoming a part of the group.  He said the grant application required identifying the prospective administering agency.  He explained the way the structure was set up was to meet the federal requirements and state need to complete the initial grant.  He added that Lane County was the applicant and would be responsible for completing the block grant obligations.  He said they would be looking to the administering agency to take on the role that most of the requirements are met.

 

MOTION: to approve ORDER 00-8-2-5.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

6. PUBLIC WORKS

 

a. SEVENTH READING AND DELIBERATION Ordinance No. PA 1141 Amending the Rural Comprehensive Plan to Redesignate Land from “Agricultural” to “Rural”, Rezone that Land from “E-40/Exclusive Farm Use” to “RR-5/Rural Residential,” Adopting an Exception to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (file PA 98-2230; Doak).

 

Sorenson read the amended title into the record.

 

Jerry Kendall, Land Management, reported the last time the Board met on this on June 28, they wanted to see the site review suffix attached to the rezone to ensure that drainage concerns were addressed during the subdivision process and to eliminate duplexes because of concern over water quantities.  He modified the ordinance to reflect that.  He noted the applicant had opportunity for final rebuttal and they received one letter.  He said the applicant chose for final rebuttal a form of revised citings and they contained no new facts.  He said that today was a charter requirement to have a 13-day minimum separation between the reading, the revised ordinance title and the deliberation.  He noted that deliberation would take place on August 16.

 

MOTION: to approve a Seventh Reading and setting an Eighth Reading and Deliberation of August 16, 2000.

 

Dwyer MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

7. CONSENT CALENDAR

 

A. Approval of Minutes:

March 15, 2000, Regular Meeting, 1:30 p.m.

March 28, 2000, Work Session, 9:00 a.m.

June 14, 2000, Regular Meeting, Following MWSD

June 28, 2000, Regular Meeting, 9:00 a.m.

June 28, 2000, Regular Meeting, 1:30 p.m.

July 12, 2000, Work Session, Following HACSA

July 12, 2000, Work Session, 1:30 p.m.

July 12, 2000, Joint Elected Officials Meeting, 6:00 p.m.

 

B. Children and Family Services

 

1) ORDER 00-8-2-6 Approving the Submission of a Grant Application to the Violence Against Women Office, Office of Justice Programs, USDOJ, for Up to $1,750,000 for Up to Five Years to Implement "Collaborations to Address Domestic Violence and Child Maltreatment: A Public-Private Initiative" and Authorizing the County Administrator to Sign the Grant Application.

 

C. District Attorney's Office

 

1) ORDER 00-8-2-7 Transferring $21,055 Revenue and Expense Authority in the District Attorney's Office from Fund 124 to Fund 228.

 

D. Health and Human Services

 

1) ORDER 00-8-2-8 Delegating Authority to the County Administrator to Sign Amendment #3 to the Intergovernmental Agreement with the City of Eugene for the Citizens Response Team in the Amount of $30,494.

 

2) ORDER 00-8-2-9 Delegating Authority to the County Administrator to Sign a Contract Amendment in the Amount of $8,000 with Safe, Inc. for LaneCare Consumer Operated Services.

 

3) ORDER 00-8-2-10 Accepting Revised Grant Award #041 to the 1999-2001 County Financial Assistance Grant Award #20-001 with the Oregon Mental Health and Development Disabilities Services Division in the Amount of $547,980; Appropriating an Additional $547,980 in Revenue and Expenditures in Fund 286 for Individuals with Developmental Disabilities; and Delegating Authority to the County Administrator to Sign the Needed Contract Amendments.

 

4) ORDER 00-8-2-11 Accepting Revised Grant Award (RGA) #37 to the 1999-2001 County Financial Assistance Grant Award #20-001 with the Oregon Mental Health and Development Disabilities Services Division in the Amount of $515,181; and Appropriating an Additional $110,748 in Revenue and Expenditures for FY 00/01 in Fund 286 for Individuals with Developmental Disabilities.

 E. Management Services

 

1) ORDER 00-8-2-12 Authorizing the Recording of a Deed to Clear Title to Property Formerly Owned by Lane County (Map #21-35-16-24-01800, 76472 Pine St., Oakridge)

 

F. Public Works

 

1) ORDER 00-8-2-13 Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 2080 (First Avenue) (16-04-05).

 

2) ORDER 00-8-2-14 Releasing, Dedicating, and Accepting a Portion of a 1 Foot Reserve Strip Conveyed to Lane County on Reel 419R, Recorder’s Reception Number 49381, as a County Road (Co. Rd. No. 1083) (Munsel Lake Road) (18-12-14).

 

3) ORDER 00-8-2-15 Accepting a Deed of Land to be Used as a Public Road Easement for Jeans Road (County Road No. 1) (17-05-20).

 

Morrison requested item W 7. B 1) be pulled.

 

MOTION:  to approve the balance of the Consent Calendar.

 

Dwyer MOVED, Green SECONDED.

 

VOTE: 4-0 (Weeldreyer out of room).

 

7. B. Children and Family Services

 

1) ORDER 00-8-2-6 Approving the Submission of a Grant Application to the Violence Against Women Office, Office of Justice Programs, USDOJ, for Up to $1,750,000 for Up to Five Years to Implement "Collaborations to Address Domestic Violence and Child Maltreatment: A Public-Private Initiative" and Authorizing the County Administrator to Sign the Grant Application.

 

This item was pulled from the Consent Calendar to consider separately.

 

Morrison was concerned about the strategic planning process and when Lane County applied for grants, that there would be an examination as to what exactly the grant would do, the impact on the overall system, duplication, and whether Lane County should apply.  She questioned what they were going to do with the money and how it would impact the system. She had concerns the SCF would change policies and procedures which are controlled at the state level.

 

Elaine Walters, McKenzie Willamette, reported that the National Council of Juvenile and Family Court Judges had been reviewing national ways of addressing the overlap between domestic violence and child abuse.  She noted systems had sometimes been at odds but the third player was the juvenile court and how it interfaced with the two systems.  She said a set of guidelines was based on the programs reviewed across the country and they will be implementing a number of the recommendations. She explained it was a cooperative agreement between a group of eight agencies at the federal level around the country. She said they were a finalist because of Lane County’s work.  She noted the governance structure was for managing the project, and not separate.  She added the only new creation was a policy board of three primary partners with a representative of the Family Development Council and Department of Youth Services.  She stated the state had supported this creation and the county obtaining the funding.

 

Pat Rogers, Children and Families, said it was the first time the federal government had developed planning guidelines that had been implemented.  She said they needed additional steps to make changes in the dependency court system, the state child protective system and in domestic violence. She added the other important piece was evaluation, and they could not identify an evaluator until they have the grant.  She said the strength with the grant is that the dependency board, state, and local partners are together.

 

Dwyer asked what happened when the grant money goes away.

 

Walters said nothing would be lost.

 

Dwyer said he would rather use the money for the Sheriff to incarcerate domestic violence offenders and show that domestic violence means something in this community.

 

Green supported this order but shared his frustration about planning.  He said that Children and Families had taken the lead.  He thought it was great as it furthers the partnership with the state.

 

Weeldreyer supported the order as it is an opportunity to be part of a process that involves selected communities throughout the United States.

 

MOTION: to approve ORDER 00-8-2-6.

Weeldreyer MOVED, Green SECONDED.

 

Morrison asked where housing of the monies should take place.  She thought the PSCC would be the correction agency.  She hoped there would be a tracking mechanism for the  state benchmarks.

 

VOTE: 4-1 (Morrison dissenting).

 

8. HEALTH AND HUMAN SERVICES

 

a. RESOLUTION AND ORDER 00-8-2-16 Appointing One Member to Fill a Vacancy to the Mental Health Advisory Committee.

 

Rob Rockstroh, Health and Human Services, said the recommendation from the Mental Health Advisory Committee was that a current member, Carmen Frogen, serve for a second term.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

b. PUBLIC HEARING/RESOLUTION AND ORDER 00-8-2-17 Holding a Public Hearing; Accepting Revised Grant Award (RGA) #38 to the Financial Assistance Grant Agreement #20-001 with the State Mental Health and Developmental Disabilities Services Division (MHDDSD); Reducing Appropriations of Revenues and Expenditures  by ($738,421) in Programs for Youth with Mental and Emotional Disturbances; and Authorizing the County Administrator to Sign RGA #38.

 

Rockstroh reported that this was a source for some of the controversy at Scar Jasper Mountain.  He said it was a technical adjustment from the state to make unilateral contract adjustments, shifting monies to another pool of money.  He noted the money for residential services used to come to the Lane County, but it now bypasses and goes to the state agency.  He said currently there are negotiations between Scar Jasper Mountain, different divisions of the state, mental health and SCF. He said the contract had been signed for Scar Jasper Mountain for one year.

 

Commissioner Sorenson opened up the Public Hearing, there being no one signed up to speak, he closed the Public Hearing.

 

MOTION: to approve ORDER 00-8-2-17.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

9. MANAGEMENT SERVICES

 

a. ORDER 00-8-2-18 Eliminating the Classifications of Communications/Records Officer 1, 2, Specialist and Supervisor and Establishing the Classification Series for Communications Officer 1, 2, Specialist and Supervisor; Records Officer 1,2, Specialist and Supervisor; and Facility Security Officer 1, 2 and Specialist.

 

Cheryl McCawley, reported this was as a result of a long classification review in the Sheriff’s Office.  She said it was performed because the Sheriff’s Office had not participated in the class review process that happened in 1988 and it was outdated.  She added they had just received a demand to bargain the wages, hours and positions of employment from LCPOA for the reclassification series.  She noted the classifications would be subject to bargaining the salaries with the labor organization.

 

Green asked if they would be coming back with salary adjustments.

 

McCawley said they may and the current salaries would remain in effect, that there would be no salary increases.

 

Ed Ruttledge, Management Services, explained that they received a demand to bargain within the past 48 hours. He noted it was not mandatory as a bargaining subject.

 

MOTION: to approve ORDER 00-8-2-18.

 

Morrison MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

10. COMMISSIONERS' ANNOUNCEMENTS

 

Dwyer announced that tomorrow there would be a meeting at Guy Lee Elementary School for the Beltline situation.

 

Morrison noted that next Wednesday night is TransPlan.

 

Weeldreyer announced that tomorrow at 2:00 there would be a stakeholder meeting with Lane Community College and the armory.  She noted she would be attending the AOC legislative planning workshop in Canyonville.

 

Sorenson noted that the Scandinavian Festival would be taking place this week.  He added that there was a display of maps in the lobby by Lane County Geographical Society.  He also noted that August 9 was Lane County Night at the Em’s game.

 

Weeldreyer announced that the Country Fair in Cottage Grove was taking place from Friday through Sunday.

 

There being no further business, Commissioner Sorenson recessed the meeting at 12:10 p.m.

 

 

Melissa Zimmer

Recording Secretary

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