APPROVED 1-17-01



December 13, 2000

1:30 p.m.

Harris Hall Main Floor


Chair Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present.  County Administrator Bill Van Vactor, Assistant County Counsel  Marc Kardell and Recording Secretary Melissa Zimmer were also present.




a. PUBLIC HEARING AND FINAL ORDER 00-12-13-20/In the Matter of The Surrender of a Portion of South 6th Street (County Road Number 538) to the City of Cottage Grove.


Bob Ezell, County Surveyor, said there is a two step process where a jurisdiction (such as the city) would pass a resolution or ordinance and request the County to surrender the road.  He noted the second action would be for the County to set a public hearing.  He said today the Board was in the public hearing process and may agree to transfer the segment of Sixth Street that begins at Johnson Avenue and proceeds south to the city limits of Cottage Grove.  He said that on June 14, the City of Cottage Grove made a formal request by Resolution 1366 for the transfer of the segment of South Sixth Street that is in the city limits.  He said in response, the County approved a resolution and order for these proceedings.  He noted that the Public Works director prepared a report and recommended the transfer.  Ezell added (as noted in the report) the proposed action is in agreement with the city/county partnership agreement of July 1998.


Commissioner Sorenson opened up the Public Hearing.  There being no one else signed up to speak, he closed the Public Hearing.


Weeldreyer noted that this had been a controversial issue in Cottage Grove, because the area around Johnson Avenue had been developed and assessments for street improvements were made to local residents.


MOTION: to approve ORDER 00-12-13-20.


Weeldreyer MOVED, Morrison SECONDED.


Dwyer noted this was the City of Cottage Grove’s resolution.  He wanted Lane County’s resolution to reflect what would be taking place.


Sorenson said the mayor and city manager had signed what their city council had approved, but it is not what Lane County’s resolution states.  He thought that they were just transferring jurisdiction.


Weeldreyer suggested deciding what the agreement will be and who would be responsible.


Van Vactor noted the way urban transition was structured was based on annual intergovernmental agreements, and it appeared from Cottage Grove’s resolution that it was an ongoing obligation each year.  Van Vactor suggested clarifying that.


Dwyer said he had no objection, but wanted to make sure of Lane County’s obligations.


Sorenson  noted it didn’t state what the jurisdictional responsibility would be and the consensus of the Board was to know what the amount is and what is really envisioned.


Weeldreyer suggested deferring this so John Goodson, Public Works, could call the City of Cottage Grove to find out their intent.


Sorenson noted a part of the proposed order needed to be deleted because Exhibit D is made part of Lane County’s order and that is what the City of Cottage Grove passed.


b. PUBLIC HEARING AND ORDER 00-12-13-21/In the Matter of Hearing Argument for an Appeal of a Condition of Facility Permit No. 000327 (Appellant: Robert Kelly O'Neill).


Goodson reported that he had received a copy of a letter that Mr. O’Neill provided yesterday, indicating a desire to postpone this action until next year.  Goodson said they were ready to move ahead with it.  He said they had no objection if the Board wanted to postpone it.


Commissioner Sorenson opened up and continued the Public Hearing.


Robert Kelly O’Neill, 1955 Yolanda, Springfield, stated he was willing to postpone this.


Dan Jackson, 2778 N. 19th, said his property is along the west side of the proposed road that he O’Neill wanted to gravel and he would be against that.  He wanted it to meet County standards, as the road could not handle any more public use.


MOTION: to continue the Public Hearing to January 24, 2001, at 1:30 p.m.


Weeldreyer MOVED, Morrison SECONDED.


VOTE: 5-0.       


Kardell asked the Board to continue this matter for a future date, after January 24.  He noted that Goodson spoke with Public Works in Cottage Grove and there needed to be a further meeting.


MOTION: to continue the Public Hearing to February 14, 2001 at 1:30 p.m.


Weeldreyer MOVED, Dwyer SECONDED.


VOTE:  3-0 (Morrison and Green left).


c. SECOND READING AND PUBLIC HEARING/Ordinance No. 10-00/In the Matter of Amending Chapters 10 and 11 of Lane Code to Adopt Amendments to the Springfield and Eugene Regulations that Apply to Urbanizable Lands Within the Springfield and Eugene Urban Growth Boundaries (LC 10.600, 11.025, 11.026), Adopting a Severability Clause and Declaring an Emergency (Ballot Measure 7).


Stephen Vorhes, Assistant County Counsel, stated he had previously distributed the revised cover page to the ordinance with language that echoed the same language in the Lane Code Provision, adding to Section 1 of the Ordinance a sentence at the end of that section that says: “The provisions of the Springfield and Eugene ordinances shall become operative within each urban growth area only when the provisions added to Article 1 Section 18, of the Oregon Constitution by Ballot Measure 7, November 7, 2000 become effective.”  He distributed copies of the signed ordinance adopted by the City of Springfield and asked to make it part of Lane County’s ordinance.  He noted it did not reflect a substantive change, it gave a copy of the signed ordinance.


Commissioner Sorenson opened up the Public Hearing.  There being no one signed up to speak, he closed the Public Hearing.


MOTION: to approve Ordinance No. 10-00.


Dwyer MOVED, Weeldreyer SECONDED.




Van Vactor noted that after the Board’s last public hearing on this, he reflected on the correspondence received from DLCD objecting to the form of Lane County’s ordinance.  He was disappointed that the state of Oregon was telling Lane County what can’t be done.  He added he doesn’t know what Lane County can do.








a. DISCUSSION Evaluation of County Administrator and ORDER 00-12-13-23/In the Matter Extending the Employment Contract with the County Administrator.  Van Vactor stated he was pleased overall with the evaluation as there were mainly positive comments.  He said there were positive comments because of all the hard work in County Administration.  He said the year 2000 was unique.  He noted while the managers had adopted a diversity factor for managers in Lane County, the form did not include it.  He suggested that when the form is prepared next year, it be amended to include the diversity factor.


Green mentioned diversity in his written evaluation.  He said that Van Vactor was doing an outstanding job representing Lane County and working to find the center of the Board.  He averaged Van Vactor at nine, which is exceptional.  He said Van Vactor needed to take time for himself and family, as it is a good balance. He agreed that Van Vactor had a fantastic staff.


Morrison said he had performed an outstanding job.


Weeldreyer stated Van Vactor exceeded expectations in all areas again this year.  She suggested that he demonstrate a higher level of leadership with managers and staff as they move to adopt and implement the strategic plan.  She thought he could play a role in a better climate for labor management relations.  She said he was a model for balancing work and family and staff thinks he is fantastic.


Dwyer said he had reservations about how objective people are in critiquing someone who has control over their job.  He said Van Vactor does an adequate job and puts in a lot of work.


Sorenson noted that Van Vactor has a difficult job.  Sorenson acknowledged he had grown in appreciation of how well Van Vactor did his job.


MOTION: to approve ORDER 00-12-13-23.


Morrison MOVED, Dwyer SECONDED.


VOTE: 5-0.


Van Vactor stated he looked forward to the adoption of the Strategic Plan, as it will be the Board’s policy direction to him and his work plan.


There being no further business, Commissioner Sorenson adjourned the meeting at 3:45 p.m.


Melissa Zimmer

Recording Secretary


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