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Approved 1/19/00

January 5, 2000

REGULAR MEETING - BOARD OF COUNTY COMMISSIONERS

Harris Hall Main Floor - following HACSA

Commissioner Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present. County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

Cindy Clague, 315 Ayres Road, Eugene, encouraged the Board to make a change in the road funding agreement that ties money to capital improvements. She reported the city used money for staffing and it was in violation of the spirit of that agreement. She said the money wasn’t used for improving or maintaining the roads; it went into staff funding. She said she wanted to see the County make changes with the agreement.

Debbie Jeffries, 3800 N. Delta Highway, Eugene, commented on the agenda memo and background discussion. She said in 1987 there was a road agreement wherein the city accepted jurisdiction of County roads. She said the roads were substandard and are not getting fixed as the money is going toward staffing. She suggested grandfathering for assessments.

3. COMMISSIONERS' ANNOUNCEMENTS

Weeldreyer praised the County employees who worked hard on preparing for Y2K. She thanked the Information Services and the Sheriff’s Department for their work to make sure there was a problem-free rollover weekend over January 1.

Morrison reported on a communication that was received from AOC about Senate Bill 1608. She noted that Wyden would like to have samples from counties in Oregon as to how they would use the money. She added the deadline that was given was January 21, to come up with projects to be submitted.

Van Vactor suggested bringing this up to the Management Team and directing them to come up with ideas consistent with the legislation in time to meet the deadline.

4. EXECUTIVE SESSION as per ORS 192.660

None.

5. COUNTY ADMINISTRATION

a.  Announcements

Van Vactor concurred with Weeldreyer regarding thanking all County employees. He said the United Front will be taking place on February 27, 28 and 29 with Sorenson and Weeldreyer planning on attending.

6. PUBLIC WORKS

a.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1145 Adopting an Update to the Eugene Airport Master Plan, a Refinement Plan of the Eugene-Springfield Metropolitan Area General Plan (Metro Plan); Amending the Metro Plan Diagram to Redesignate Property Consistent with the Airport Master Plan Refinement Plan Diagram; Rezoning City of Eugene Property to Airport Operations Use/Commercial Airport Safety Combining (AO/CAS); Amending the Eugene-Springfield Metropolitan Area Transportation Plan and Public Facilities Plan to Add the Green Hill Road Realignment Project; and Adopting Savings and Severability Clauses (Second Reading & Public Hearing: January 19, 2000, 6:30 p.m., Eugene City Council Chambers).

MOTION: to approve First Reading and Setting Second Reading and Public Hearing for Ordinance PA 1145.

Dwyer MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

b.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1146 Amending the Rural Comprehensive Plan to Redesignate Land from "Forest" to "Marginal Land" and Rezoning that Land from "F-2/Impacted Forest Lands" to "ML/Marginal Land," and Adopting Savings and Severability Clauses (file PA 98-5149; Leith) (Second Reading & Public Hearing: January 19, 2000, 1:30 p.m., Harris Hall Main Floor).

MOTION: to approve First Reading and Setting Second Reading and Public Hearing for Ordinance PA 1146.

Morrison MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

c.  ORDER 00-1-5-1 Authorizing the County Administrator to Execute Amendments to County/City Road Partnership Agreements with Each City in Lane County.

John Goodson, Public Works, reported that there are current agreements with all 12 cities in Lane County under the County/City/Roads Partnership Program. He noted the agreements provide that the cities are paid certain amounts each year based on the road mileage they have within the cities and in return, they accept the jurisdiction of roads as they are annexed. He noted the funding authorization for the program expires this fiscal year and revenues continue to decline as they are tied to timber receipts. He recommended that one additional year of funding at the amount of $2.5 million be authorized to continue the program for Fiscal Year 2000/2001. He added along with approving the program, there is a draft letter in the packet that would be signed by the chair of the board and county administrator that would go to each of the cities requesting active support by the cities of the federal timber legislation. He noted an additional item that came up in the December 14 meeting related to the assessment policy with Ayres Road and Garden Way projects. He said it was to include an option in this package, but under the present agreements, there is nothing that prevents the city from using funds from the program to offset assessments on street projects. He added the agreements require that cities expend the funds on legal road fund purposes, but the program didn’t envision that when it was set up. He recommends that the agreement and letter be authorized.

Van Vactor suggested to engage in discussion with the cities for unimproved roads as part of the process.

Dwyer recalled that the Board made a request at the December 14 meeting that an option be included to allow funds provided by the city to be used to offset assessments that might otherwise be levied against properties adjoining Ayres Road and Garden Way. He said he didn’t see the option in the packet.

Goodson responded the current agreement does not restrict the cities from doing that, they have the option of offsetting an assessment with the money that is provided to them.

Sorenson asked if there could be a sign thanking taxpayers for money funding the roads.

Van Vactor stated that could be done.

Morrison said she had a problem with the amount of money. She said she was not in favor of giving $2.5 million to the cities in FY2000-2001, when she sees what Lane County’s own road needs are.

Green stated he would like to see Lane County bidding for the work, either the engineering, design or actually the building of the roads. He said that should be included in the letter.

Goodson noted most of the money being used is for maintenance.

Weeldreyer said she is hesitant to second guess the cities as to what is best for their city and that is why there are locally elected city councils. She said it is important to have a dialogue with the city of Eugene on that issue. She supports asking the cities in the letter to consider taking a formal position on the timber initiative and to be supportive of it. She concurred with Morrison that there is a County road system that the Board is fiscally responsible for and that position will need to be taken.

Dwyer stated he was not in favor of passing this resolution today because there needs to be more dialogue with the cities.

Sorenson said he preferred not to take action today.

Green asked what the implication of taking no action would be.

Van Vactor responded that when the Board considered the policy in 1996, cities were heard from in February because that is when their budget process begins. He said there is a period of thirty days to consider this.

Morrison said she was in favor of having the conversations with the cities as a way to be credible with constituents.

Weeldreyer supported continuing to provide assistance to cities in the next fiscal year. She said she would like to do it in an in-kind type of assistance so Lane County keeps the dollars within the road fund and works with the cities to provide equipment and labor for projects that may offset some of their costs. She added it is important for Lane County to maintain partnerships with the cities around roads.

Van Vactor stated in the past a letter would be sent to all cities to convene a meeting and then Finance and Audit took the information from the cities and conveyed that. He said that could be done or there could be a meeting of the Board as a whole with representatives of the cities. He noted some type of communication needs to go out to the cities.

Green stated he would favor a different approach. He said the letter should go out as soon as possible but not for the Board to visit every city, to have everyone come to Lane County.

Morrison suggested to have all cities come to Lane County in one place.

Sorenson stated he would work on a letter that invites the cities or their representatives to a meeting of the Lane County Board of Commissioners.

Weeldreyer said she was in support of everything and suggested that the meeting should take place at night as most of the city councilors are unpaid, have full-time jobs and will be traveling long distances.

Goodson noted that Lane County could request information from the cities on exactly what projects that they had used the money for.

Sorenson reported that Van Vactor and Goodson will work on a letter to be sent out to the cities and the goal is to have one meeting encompassing all 12 cities and the Board of Commissioners with an agenda in the letter.

Green recommended enclosing the legislation that Lane County is facing into the letter that is being sent, so the cities know why Lane County is discussing the matter.

d.  ORDER 00-1-5-2 Appointing One Member to the Parks Advisory Committee.

Bob Keefer, Parks, stated there was one opening on the Advisory Committee. He noted that Dan Gleason had medical problems and was involved in other projects and decided not to reapply. He stated two people applied and the committee has recommended the Board appoint Loralyn Osborne to the committee.

Dwyer MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

7. CONSENT CALENDAR

A.  Approval of Minutes:

August 24, 1999, Work Session, 9:00 a.m.
August 24, 1999, Work Session, 1:30 p.m.
October 25, 1999, Joint BCC/Florence, 6:00 p.m.
October 26, 1999, Work Session, 9:00 a.m.
December 1, 1999 Regular Meeting, Following HACSA
December 1, 1999 Regular Meeting, 1:30 p.m.
December 8, 1999 Regular Meeting, 9:00 a.m.
December 14, 1999 Joint BCC/Plan Comm., 5:30 p.m.

B.  Children and Family Services

1)  ORDER 00-1-5-3 Delegating Authority to the County Administrator to Execute Three Contract Amendments: One with Relief Nursery, Inc., in the Amount of $432,591 to Provide Crisis Nursery Services; One with Family Relief Nursery in the Amount of $174,091 to Provide Crisis Nursery Services; and, One with Court Appointed Special Advocates of Lane County (CASA) in the Amount of $43,898 to Provide CASA Services.

2)  ORDER 00-1-5-4 Delegating Authority to the County Administrator to Execute Five Contract Amendments in the Amount of $13,170, for a total of $65,850, with the Following Family Resource Centers: Fern Ridge, Junction City, Oakridge, Pleasant Hill and McKenzie.

3) ORDER 00-1-5-5 Delegating Authority to the County Administrator to Execute a $84,000 Six-Month Amendment to the 1998-1999 High-Risk Teen Healthy Start Contract with Catholic Community Services.

C.  County Counsel

1)  ORDER 00-1-5-6 Selecting Newspapers to Publish Ballots, Monthly Statement of Expenditures, Personal Property Tax Warrants, and Notices of Real Property Tax Foreclosures.

D.  Health and Human Services

1) ORDER 00-1-5-7 Appropriating an Additional $292,646 in Revenue and Expenditures in Fund 86 for Individuals with Developmental Disabilities (RGA #018 to the 1999-2001 Intergovernmental Agreement 20-001).

2)  ORDER 00-1-5-8 Delegating Authority to the County Administrator to Sign Contract Amendments for Subacute/Crisis Services with SCAR and Looking Glass for the Period 10/1/99 - 9/30/00.

3)  ORDER 00-1-5-9 Accepting Revenues from the Northwest Health Foundation in the Amount of $65,000; to Increase Appropriations and Expenditures in the Amount of $17,775 in Fund 785 for Fiscal Year 99/00; and to Delegate Authority to the County Administrator to Sign the Revenue Contract with Northwest Health Foundation.

4)  ORDER 00-1-5-10 Appropriating $121,879 in Revenues and Expenditures to Fund 124 and $117,390 in Revenues and Expenditures to Fund 286; Awarding Contracts to Addiction Counseling and Education Services In the Amounts of $197,232 and $166,650, Center for Family Development in the Amount of $225,570, Goodwill in the Amount of $39,114, Lane Shelter Care in the Amount of $21,655, Jim Kirsch in the Amount of $4,226, Passages in the Amount of $243,101, and Sponsors, in the Amount of $580,134; Awarding Intergovernmental Agreements to Lane Council of Governments in the Amounts of $215,844.50, $105,000 and $12,120 and to the Oregon Judicial Department in the Amount of $162,511.25; and Delegating to the County Administrator the Authority to Sign the Documents.

Morrison stated she had a question regarding 7 b.3. and the dollar amount.

MOTION: to approve the Consent Calendar.

Dwyer MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

Sorenson noted for the Board Assignments, to find out about the dollar amount of this matter.

8. HEALTH AND HUMAN SERVICES

a.  ORDER 00-1-5-11 Establishing Two Additional Full-Time (2.0 FTE) Mental Health Specialist Positions in the Department of Health and Human Services.

Rob Rockstroh, Health and Human Services, reported this is dedicated money going to Lane County Mental Health Services for staff backup. He added the positions are self-generating.

MOTION: to approve ORDER 00-1-5-11.

Dwyer MOVED, Green SECONDED.

VOTE: 5-0.

Green asked for an update of the Heeron Center.

Rockstroh responded they have been working with the housing authority and had purchased two modulars to take pressure off staff as a short-term solution. He said for the long-term they are looking at the west end of the youth campus.

9. EMERGENCY BUSINESS

None.

Commissioner Sorenson recessed the meeting at 12:15 p.m., to return at 1:30 p.m.

Melissa Zimmer
Recording Secretary

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