July 12, 2000

9:00 a.m.

Commissioners' Conference Room


Commissioner Peter Sorenson presided with Commissioner Bill Dwyer, Bobby Green, Sr., and Anna Morrison present.  Cindy Weeldreyer was excused.  County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.








a. RESOLUTION AND ORDER 00-7-12-1H Approving the Submission of the 5-Year and Annual Agency Plan for the Fiscal Year Beginning October 1, 2001.


Dorothy Cummings, Administrative Director, HACSA, reported that to meet the requirements of the 1998 Public Housing Reform Act, each housing authority was required both a five-year and annual plan.  She noted that HUD issued its latest changes days before their public hearing.  She said they have a document ready to submit to HUD by the July 18 deadline.


Cummings reported the five-year plan used the agency’s mission statement to outline its future plans and goals.  She noted that changes with the five-year plan would be submitted with the annual plan in subsequent years.  She explained the annual plan is designed to identify the programs and services provided under Public Housing and Section 8 tenant-based assistant programs that contain features that are important to residents, HACSA and the community.  She said with regard to resident involvement, there was a resident advisory group and they were given the opportunity to provide written comments on the plan and none had been received.  She noted the plan is consistent with the consolidated plan by certification received by the City of Eugene and the Oregon Housing and Community Services Agency, acting for the State of Oregon.  She reported that neither certification noted any exceptions to consistency. 


Cummings explained the plan contains the public housing, drug elimination and capital funds submissions.  She said in the past these items had come before the Board individually and required board approval.  She reported these items will now become part of the annual plan.  She noted that the plan contains all of the important policies and practices of the agency in one reference manual.  She added it is easily accessible to residents and the community.  She noted that sections of the templates were left blank because of their high performer status and that they were allowed to submit a streamlined plan.  She noted there are substantial deviations: defined as deviations to the annual plan that would require the agency to seek public comment on the proposed changes.  She said among those are changes to the Public Housing or Section 8 admissions policies, and changes regarding conversion of current units.


Cummings reported there were seven changes that needed to be made to the plan prior to submission, were available at the public hearing, and were clerical errors.  She said because they had not received any comments on the agency plan, the changes called Amendment 1 were the only changes to the plan.  She recommended approval of the five-year and annual plan for the fiscal year beginning October 1, 2001.


Chris Todis, HACSA, stated there was a change in state law requirements so Lane County will be apply to comply with both the federal mandate to have a resident on the Board and meet the local desire to have the five elected County Commissioners be part and ongoing as part of the governing Board.  He reported the Board couldn’t do both right now.  He noted other housing authorities in Oregon were having the same problems with regard to non-profit or private Boards.


Sorenson asked if the two new people that would be on the Board would be elected from housing residents.  He asked how they would be selected.


Todis responded it was open for interpretation and he wasn’t sure.


Morrison noted the Board of County Commissioners does not need to be the governing Board.  She added the Board could delegate those duties.


Todis mentioned that Salem was using their City Council as its governing body.


MOTION: to approve ORDER 00-7-12-1H.


Morrison MOVED, Dwyer SECONDED.


VOTE: 4-0.




a. Approval of Minutes:  June 14, 2000, 9:00 a.m.


MOTION: to approve the Consent Calendar.


Green MOVED, Morrison SECONDED.


VOTE: 4-0.


4. EXECUTIVE SESSION as per ORS 192.660




There being no further business, Commissioner Sorenson adjourned the meeting at 9:18 a.m.


Melissa Zimmer

Recording Secretary


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