March 8, 2000
REGULAR MEETING - LANE COUNTY BOARD OF COMMISSIONERS'
Harris Hall Main Floor - following HACSA
Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
Van Vactor reported that Ordinance 1145 will be heard at 1:30 p.m.
Sorenson noted that there will be an Emergency Business item on LCDC rule making at 1:30 p.m.
2. PUBLIC HEARINGS
a. PUBLIC HEARING AND ORDER 00-3-8-1 Adopting the FY 1999-00 Supplemental Budget #2, Making, Increasing and Transferring Appropriations.
Tanya Heaton, Budget Analyst, reported that this item was advertised on March 1, and several funds had increases that had been requested.
Morrison asked about Fund 228 and the Short Mountain Range Board.
Heaton responded they had not been budgeting the revenue as the overseeing Board wanted them to do. She noted it increased their revenue and expense.
Morrison asked about the drug enforcement fund balance. She noted an unmarked car is being leased for the INET officer and this expense was not anticipated or budgeted. She said she had concern about leasing vehicles, as there are restrictions on mileage and it is not the most cost effective way of using a vehicle. She asked why the County couldnt have just bought a vehicle.
Heaton responded that their fleet manager believes this is the most efficient way of doing things. She added when a car is leased, they dont put government plates on it and it is not as easily noticed as a Sheriffs Office vehicle.
Commissioner Sorenson opened the Public Hearing. There being no one signed up to speak, he closed the Public Hearing.
MOTION: to approve ORDER 00-3-8-1.
Green MOVED, Morrison SECONDED.
3. PUBLIC COMMENTS
a. RESOLUTION 00-3-8-2 Acknowledging Lynn Burditts Contributions to the People and Government of Lane County.
Weeldreyer read the resolution into the record. She noted that Burditt resigned from her position on the Children and Families Committee. She said she will present the resolution formally to Lynn Burditt at the reception with Children and Families.
MOTION: to approve RESOLUTION 00-3-8-2.
Weeldreyer MOVED, Morrison SECONDED.
5. WORKFORCE PARTNERSHIP
a. DISCUSSION Presenting the Draft 5-Year Local Unified Workforce Development Plan Under the Workforce Investment Act of 1998.
Chuck Forester, Lane Workforce Partnership, reported the Workforce Investment Act was passed in 1998 and creates a new approach to workforce development. He noted that one of the requirements of the Workforce Investment Act is the development of a local plan. He reported that the plan will be about how they expect to utilize the Workforce Investment Act Title 1 funds. He added there is another option that the law provided and that is for the development of a unified plan. He noted there is the ability to develop a strategic plan to best utilize the resources, and not just the Workforce Investment Act funds that they have. He said they are trying to move toward an integrated service delivery system. He reported they had a short time frame to put the plan together and one that is a living document that will change as the experience with the Workforce Investment Act changes. He gave a presentation of the Workforce Investment Act.
Forester recommended in the plan that a one-stop system be operated by a consortium. He said it would be comprised of the Lane Workforce Partnership, Oregon Employment Department, Lane Community College, Adult Family Services and Vocation Rehabilitation. He said they will take a collaborative win-win approach to the one-stop approach. He noted the consortium would contribute resources, a (franchise concept that the day to day management would fall at the consortium,) and the policy oversight and review would come from the partnership board, in cooperation with the Board of County Commissioners.
Forester reported that one of the roles of the Workforce Board is as a policy and advocacy role.
Forester stated they are in a 30 day comment period and he will come back to the Board at the end of March for approval.
6. EXECUTIVE SESSION as per ORS 192.660
7. COMMISSIONERS' BUSINESS
a. UPDATE Facilities Capital Improvement Projects (no material).
David Suchart, Management Services, reported that on Friday they will pack up the Skipworth building and on Saturday they will be moving people. He noted that on Monday morning they will start operation in the new facility. He announced the Grand Opening will be on April 28, 2000 at 3:00 p.m. He stated that warranty work still needs to be done on the building so that everything is in working order.
Suchart reported that the Skipworth remodel is on hold. He added they are looking at a building on Centennial Loop as an option.
Suchart noted that the work on the Bus Barn sprinkler system had begun. He said they also worked on the electrical distribution system of the Public Service Building. He noted that the LCOG remodel is complete. He said he has potential remodels going at Children and Families, Developmental Disabilities, A & T and IS. He is looking at making those items work. He showed the Board a list of projects that the County needs to work on over the next five to fifteen years. He said he will put it into the budget committee so they are aware of the needs.
Morrison stated a list is still missing from Jeff Turk a list of all properties and their assessed values. She wanted to see the dollar value of all of the vacant land and the size of the parcels countywide.
Jackie Mikalonis gave a report on the information she received about the cafeteria project. She noted she received 400 completed surveys. She stated that people want high quality food for good value. She added they want a variety, but the majority wanted a cafeteria or delicatessen style food.
Suchart noted the cafeteria space is not set up for a food court. He said if a food court becomes the way to go, he may have to make electrical distribution modifications.
Van Vactor asked about revenue back to Lane County. He asked if any net return to Lane County was given in the RFP.
Mikalonis responded that a specific schedule was sought on gross receipts.
Sorenson wanted the fair rental value of the space back. He wanted the taxpayers property rented out at a fair market value.
Dwyer agreed with Sorenson. He added the vendors are providing a service and he doesnt want to make it difficult for them.
Green said he is comfortable with payback to the County. He said that the County should get a fair market value for the rental of the space.
Van Vactor noted that it is a license that Lane County would be issuing, not a lease.
b. ORAL REPORT BACK Task Force Report on Saturday/Farmers Market.
Suchart reported that the last time they met, the voting members from the Saturday and Farmers Market voted for several recommendations. He said a packet will be sent out to each elected official. He said there is a resolution for the support of the public markets, for market site investment requests, for an effort for park blocks place making, support for ongoing municipal market site investments and for an annual public market report.
Dwyer asked if any taxpayer money was involved.
Suchart said there would be if there were any improvements to facilities that are being requested.
Morrison said she was concerned about dollars. She asked if there would be participation other than taxpayer money.
Suchart reported it is a joint contribution, with sums of money from the market and farmers.
Sorenson noted there was an attempt to compute the amount of money to both the city and county as a result of the presence of the Saturday and Farmers Market. He added the amount of money coming in exceeds the amount of money that the county and city are putting into the public markets.
Dwyer noted that he had constituents who think it is a monopoly. He wanted to make sure that it is a free market.
c. ORDER 00-3-8-3 Appointing the Full Membership of the Benton, Lane, Lincoln, Linn Regional Investment Board and Delegating to the County Administrator the Authority to Sign Documents.
Weeldreyer reported that the Board met for the first time in Albany last Friday and before the Board is a final list of individuals who have been recommended appointment to the Board. She commended Teresa Wilson for coordinating the other three county counsels in the agreement for economic development money. She said the order approves the membership of the Board.
Morrison echoed the comments regarding Wilson.
Wilson noted that all four counties are approving the list so the initial Regional Investment Board is being appointed by all of the groups jointly. She added that from now on, each individual county retains the ability to appoint or remove its own members.
Sorenson asked if Lane County had a role in the sections of the other three Counties.
Wilson responded they did with the initial Regional Investment Board, but from now on, Lane County wont.
Sorenson stated he doesnt want to support this. He noted that everyone in the Lane County group is involved as an employee or in a public sector position.
Dwyer expressed his concern that Lee Beyer was listed as a private citizen. He said Beyer works for the regional partnership.
MOTION: to approve ORDER 00-3-8-3.
Weeldreyer MOVED, Morrison SECONDED.
VOTE: 3-2 (Sorenson, Dwyer dissenting.)
8. COUNTY ADMINISTRATION
Van Vactor commented on the posting of the Intergovernmental Relations Position.
9. CONSENT CALENDAR
A. Approval of Minutes:
February 4, 1998, Regular Meeting, Following HACSA
December 14, 1999, Regular Meeting, 1:30 p.m.
February 15, 2000, Regular Meeting, 1:30 p.m.
B. Assessment and Taxation
1) ORDER 00-3-8-4 A Refund to Weyerhaeuser Company in the Amount of $306,235.35.
C. Health and Human Services
1) ORDER 00-3-8-5 The Request of Lane County for an Exemption Per ORS 279.015 to Enter Into Agreements for In-Patient Psychiatric Services as Part of the LaneCare Panel (Sitting as Local Control Review Board).
2) ORDER 00-3-8-6 Delegating Authority to the County Administrator to Execute an Agreement with Good Samaritan Hospital to Provide Inpatient Psychiatric Services as Part of the LaneCare Provider Panel.
3) RESOLUTION AND ORDER 00-3-8-7 Granting Authority to the County Administrator to Sign a Contract Amendment in the Department of Health and Human Services for Albertina Kerr Centers to Provide Disability Services in the Amount of $1,506,701.
D. Public Works
1) ORDER 00-3-8-8 Granting a Utility Easement to PacifiCorp in Connection with the Willamette Street Improvement Project.
2) ORDER 00-3-8-9 Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1269 (Dilley Lane) (18-02-20).
Sorenson pulled the minutes of December 14. He said he wasnt sure of the spelling of the Executive Director of LRAPA and asked the Recording Secretary to find out the correct spelling. He thought the spelling was Jennison.
Morrison noted with the minutes of December 14, page 4, 3rd paragraph, first line, "from" instead of form; page 5, should be "in Florence" and on the 4th line down, "one in Veneta and one in Florence" and at the end of the line should be "churches already"; page 10 should be "unanimous decision" instead of decisions.
Dwyer stated with regard to the February 15 minutes, page 1, that he was not opposed to decoupling, he was indifferent. He said if it requires decoupling to get the money, he is in favor of it. He wanted to strike the sentence on page 1, the last sentence. He said on page 4, should be "Dwyer asked if it was appropriate for a profitable corporation to receive a public subsidy, adding that we allowed the conversation of agricultural land to industrial land."
Morrison said on February 15, page 2, third paragraph from bottom should be "Dwyer", not Van Vactor.
MOTION: to approve the Consent Calendar with the corrections of the minutes and pulling the February 15, 2000 minutes.
Morrison MOVED, Weeldreyer SECONDED.
Weeldreyer said the Board is taking more time correcting minutes. She said there is a better use of Board meeting time. She recommended that, when the secretary is finished transcribing the minutes, a draft copy be sent by E-Mail to each commissioner so they could make corrections and return them to the secretary for finalization.
Sorenson recalled that when the minutes are typed in their draft form (before they are printed in final form) they are to be circulated to the Board.
10. DISTRICT ATTORNEY'S OFFICE
a. ORDER 00-3-8-10 Adding One Office Assistant 1 and One Legal Secretary 1 in the District Attorney's Office for FY 99-00 (0.5 FTE).
Doug Harcleroad, District Attorney, reported that Kent Mortimer will be the new Chief Deputy as Steve Skelton has officially retired. He noted that the order asks for two new positions without any increased demand on the general fund because they have under-filled positions and they will use the lapse rate for this year. He added in the proceeding two years, they will reduce a trial team leader position from Step 12 to a Senior Prosecutor 1, Step 5 or they will go with a Senior Prosecutor 2, Step 13 to a Deputy DA 1, Step 1. He stated they need the positions to do the work.
Dave Garnick, Senior Budget Analyst, explained that beyond this year, there were additional costs that would be incurred that would be beyond the two previously identified positions. He said they are suggesting there are additional positions they could leave under-filled and use that lapse savings to cover the costs.
Dwyer stated the timing is poor because the budget is being prepared.
Harcleroad responded that the Juvenile Justice Center will be opening and they dont have a receptionist because they have eliminated central reception. He added their office is 150 feet away from any individuals who could handle walk-in traffic.
Green asked how the workload would be with the reduced positions.
Harcleroad responded the workload doesnt change, they have someone else having to pick up the slack. He added they are working on the bigger plan to manage all of the workload without negatively impacting the general fund usage.
Green favored that.
Morrison said she was not voting for this because in the next fiscal year there will be a shortage, even though there are additional dollars from the unfilled positions. She was not comfortable with two positions and recommended one.
Sorenson asked if the District Attorneys budget would have to be reduced.
Harcleroad stated that his department needs to have 2% cut scenarios out of their net general fund. He said they will arrive at the services with the least impact to citizens. He added he is trying to manage the District Attorneys office with the existing general fund dollars.
Weeldreyer stated the department has demonstrated they are able to add the positions to better manage the workload and do it within their budget. She said the Board needs to approve it.
MOTION: to approve ORDER 00-3-8-10.
Green MOVED, Weeldreyer SECONDED.
Sorenson said he would be supporting this.
VOTE: 4-1 (Morrison dissenting.)
11. COMMISSIONERS' ANNOUNCEMENTS
Dwyer announced the nurses at the McKenzie Willamette were delighted to receive their award for saving lives in Australia. He noted the District 5 meeting of AOC has been canceled.
Weeldreyer announced that citizens in Coburg expressed ongoing concern with Lane County regarding land use zoning, road and policing issues that are occurring outside city limits. She noted that she E-mailed a letter to Public Works (copying the Board) and to the Sheriffs Office for County staff to accompany her to the March 21 meeting of the Coburg City Council, to formally address the concerns. She announced that she and Green met with representatives from the Oregon Trail Boy Scouts of America, the camp in the Fall Creek area. She said the Boy Scouts were actively involved in the passage of House Bill 2540, allowing for a caretakers residence to be located in a forest zone to help support a youth camp. She noted there was a request to the Board to be able to send a letter to the department of Land Conservation and Development, asking that there be a minimum camp size of 40 acres on the west side of the Cascades. She wanted the Board to support this.
Green supported a letter that would be suitable for all of the Boards signatures.
Morrison stated she had no problem with it.
Dwyer stated he has concerns. He couldnt support it and needed to find out exactly what they are building. He said he wouldnt sign the letter until he reviews the bill.
Weeldreyer noted this particular bill had no opposition from either the house or the senate.
Sorenson suggested rescheduling this matter.
Morrison gave a report about the Washington, D.C. trip. She noted that under the Department of the Interior, the West Eugene Wetlands is fully funded in the budget. She said they did well on some projects and not on others. She went to 44 meetings. She noted there was a conversation about visiting with the congressional people all at one time. She said each issue was covered with a different staff person.
12. EMERGENCY BUSINESS
There being no further business, Commissioner Sorenson adjourned the meeting at 12:00 p.m.
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