May 31, 2000
REGULAR MEETING - LANE COUNTY BOARD OF COMMISSIONERS'
Commissioners' Conference Room - 9:00 a.m.
Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr. and Anna Morrison present. Cindy Weeldreyer was excused. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
Sorenson noted the title change on item 8. a.
Dwyer stated a memorandum from Weeldreyer stated she would like to have the Waste Management issues moved to the afternoon.
2. PUBLIC COMMENTS
Paul Holvy, Local Carpenter Union 1273, 2101 W. 10th Avenue, stated people are moving to Portland than Eugene, where housing is more affordable and jobs pay more. He said it takes two wage earners to pay rent and buy food. He wanted all jobs to have unions because they give the workers a voice in demanding better wages, health care and retirement. He said if it wasn’t for unions, there would be no minimum wage and all housing, health care and food would have to come from government subsidized programs. He said that unions have the potential of solving problems by demanding social responsibility from employers in the form of living wages, health care and retirement.
Peter Farris, 1601 Olive, Eugene, concurred on unions. He said there needs to be a “right to organize document” adopted. He said within the past 30 years, the power has shifted from labor unions to businesses. He gave a report on what the unions are doing (copy in file). He urged the Board to adopt the resolution.
Jim Anderson, 32910 E. Pearl, Coburg, stated he was a member of the Coburg Transportation Committee and since its inception in 1994 they stressed concern about widening Pearl Street and how it will cut off the access for customers to get into the facility. He said this would force them to move their access and fueling facilities farther west. He noted the City of Coburg stated it was undesirable. He reported he had been in Coburg for 25 years and employs over 100 people. He asked the Board to consider their ability to continue and the economic hardship it will cause if access is cutoff to Pearl Street.
3. EXECUTIVE SESSION as per ORS 192.660
4. COMMITTEE REPORTS
5. COUNTY ADMINISTRATION
Van Vactor announced that at next week’s meeting the Sheriff and Steve Carmichael will be presenting a levy for November for changing the staffing at the intake center at the jail to make it more efficient. He noted that there will be an inspection to view the Intake Center next Tuesday, at 8:00 a.m.
b. UPDATE Lane County's New Identity Logo.
Mike Moskovitz, Public Information Officer, reported that on April 8, the Board approved the County’s Public Information and Communication Plan, revamping the graphics identification program. He added that a new logo was requested. He noted there are several logos being used and the County suffers an identity crisis by using as many as five. He wanted one logo with a strong representation of Lane County. He reported the current logo is unremarkable and dated. He said if they were to hire a company, it would cost thousands of dollars. He suggested proceeding with something new from Dynamics Graphics (a national magazine) which has agreed to use Lane County as a case study for a new design. He explained that in exchange, they would like to do an article in their publication discussing Lane County. He added there would be no charge and Lane County was under no obligation to accept the design.
Moskovitz stated he wanted to create a policy manual with parameters to use as a model.
Dwyer agreed with moving forward on it.
Morrison was not opposed to having one uniform logo.
Green stated it was good and consistent with Moskovitz’s work plan. He didn’t think it would be a smooth transition to a single logo.
Morrison asked about the timeline.
Moskovitz responded there would be a design team of 10 who would finish by October.
Sorenson commended Moskovitz and stated that the logo is an important part of the difficulty the public has with county government. He said that Moskovitz has the authority to have the firm design a new Lane County logo.
6. PUBLIC WORKS
a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance PA 1150 Amending the City of Florence Comprehensive Plan to Redesignate Land from “Residential” to “Commercial”, Rezone that Land from “RA/Suburban Residential” to “CT/SR” (“Tourist Commercial with Site Review”); and Adopting Savings and Severability Clauses (File PA 99-6090; Driftwood Shores) (Second Reading & Public Hearing: June 14, 2000, 1:30 pm, Harris Hall Main Floor).
MOTION: to approve the First Reading and Setting Second Reading and Public Hearing on Ordinance PA 1150 for June 14, 2000, at 1:30 p.m.
Morrison MOVED, Green SECONDED.
Green reported he will not be available for the Public Hearing on June 14.
b. DISCUSSION Short Mountain Landfill Development.
Ken Kohl, Waste Management, gave a presentation on Short Mountain Landfill developments.
Kohl reported that in June 1996, the Board was presented with a draft Comprehensive Solid Waste Management Plan which evaluated the cost of hauling waste out of the County. He added it specifically excluded hauling to Coffin Butte. He noted that they would save $485,000 per year by hauling to the Coffin Butte landfill. He reported the Board directed staff to pursue alternative funding strategies and subsequently implemented the system benefit charge. He noted in April of this year they began to prepare for the next cell expansion that will be filled in 2003.
Kohl explained they found oak wetlands in a good portion of the area they had planned for development. He said the wetlands are more valuable as habitat than the wetlands to the west of the landfill. He said because of the sensitive nature of the filling of the wetlands, he asked the Board about whether to continue with the development or the filling of the wetlands
Kohl stated for closing in 2003, there would be $17 million in reserves and $12 million would go to close the landfill. He said the benefits for closing the landfill would be that Lane County would get out of the landfill business. He added it would limit further disturbance to the wetlands and there would be reduced potential for future environmental impacts due to landfill expansion. He reported a detriment to closing the landfill is a higher cost to solid waste management for Lane County and loss of control of the fees. He said they looked at the continued development of the landfill and developed a scenario for an expansion to minimize the impacts of higher quality of wetlands uphill but still provide for adequate capacity for the long term for Lane County. He said because of the higher cost of hauling out of the County and the advantage of maintaining control, they are recommending the continued development of the landfill.
Dwyer asked for comment on the wetlands.
Chris Orsinger, Friends of Buford Park, stated this issue is in their vicinity. He noted there are 265 acres adjacent to the landfill and because of its riparian and reforestation potential, the Oregon Department of Fish and Wildlife and Bonneville Power Plant were trying to acquire the adjacent property. He noted there were some parts of the property that have hydric soils that are suitable for wetland mitigation. He stated it would take wetland consultants to evaluate how much wetland mitigation benefits they could achieve from the site.
Sorenson supported moving ahead with Short Mountain.
Green supported the direction to continue development on Short Mountain.
Dwyer stated this needed to move forward, as it may eliminate some legal threats. He said they have a responsibility to the taxpayers of the future and nothing could be done to have a $200 million post closure liability. He said they have the option to do what they are doing smarter and better and reduce the load into the landfill.
Van Vactor suggested that Ken Kohl consider consulting with Steve Gordon, the national wetland expert, for an overall wetland strategy for alternatives to bring back to the Board.
Sorenson agreed with Van Vactor. He also suggested that Waste Management work with Mr. Orsinger and Lane County Parks because of the possibility of working with the Department of Fish and Wildlife.
c. ORDER 00-5-31-1 Amending Chapter 3 of Lane Manual to Add a County Employee and Rural Wastehauler to Resource Recovery Advisory Committee (LM 3.546).
Wilson brought back the manual change. She noted it adds two new positions to the Resource Recovery Advisory Committee which had not had any designated positions. She added an issue that had been raised was adding a county employee slot.
Weeldreyer noted she met several times with the rural wastehaulers who said there was not adequate or sufficient communication between waste management division staff and the rural waste haulers impacted by changes in tipping fees. She wanted a policy recommendation that gives rural wastehaulers a seat at the table. She noted a rural hauler from Cottage Grove applied for the committee and the Board voted not to have him fill the open vacancy. She said after that, they were at an even number and recommended a County Employee so the committee would have an odd number. She noted it would be a voluntary position. She wanted the waste hauler seated on the committee portion to go forward to Policy and Procedures.
Sorenson recommended approval. He said there are no downsides.
Morrison was in disagreement with the motion. She said that rural wastehaulers had every opportunity to apply for a vacancy, just like anyone else as it is an open process. She noted if people are not attending the meetings, it is an indication that there is not a high level of interest. She said it was creating another stop to fill another slot.
Weeldreyer explained it is a hardship for rural wastehaulers to participate because of the hour the meeting is held.
Green was in favor of Recommendation D. He noted it was possible for employees to serve on advisory committees. He added anyone could apply.
Weeldreyer believed it was right to give rural haulers an opportunity to vote as a stakeholder group in policy recommendations to the Board. Her recommendation was to move forward and add a slot on the Resource Advisory Committee for rural waste haulers. She wanted the employee piece included. She moved to establish a seat on the RAC for rural haulers.
MOTION: to have a specifically identified slot on the RAC for rural waste haulers.
Weeldreyer, MOVED, Dwyer SECONDED.
Dwyer said he supported the motion with the caveat that if there is a designated spot and they don’t show up for a couple of times it goes away.
Green noted that creating a designated spot doesn’t guarantee involvement.
VOTE: 3-2 (Morrison, Green dissenting.)
MOTION: that the issue of employee representation on County Advisory Committees be referred to the Policy and Procedure Committee as they evaluate the Advisory Committee Structure in Lane County.
Weeldreyer MOVED, Sorenson SECONDED.
Weeldreyer said that employees should be added and that Policies and Procedures look at the policy ramifications.
Dwyer stated there could be conflicts with regard to employees.
Weeldreyer stated there was a compelling public interest in having employees wanting to get involved in the level of policy making that has an impact on their community and work environment. She added that it would be a voluntary position for County employees, not necessarily a designated seat for a bargaining representative.
Green said he had no problem with this motion. He added they have to be sensitive to the position the employee is put into.
Wilson stated she would redraft the order to reflect the decision so the order signed would only have the rural waste hauler addition.
d. ORAL REPORT Delta/Beltline Interchange.
Snowden reported the signal that was installed was to provide a safer gap for the traffic making the west southbound route onto Delta Highway. He said that it seems to be working. He presented different alternatives. He said it was important to separate the northbound to the westbound movement. He explained with a roundabout, they would have to realign the road to slow traffic down. He noted if the public was choosing between a roundabout and a signal, the comments were three to one that they preferred signals.
Dwyer said whatever they do, they have to do it right the first time. He said it was not what he envisioned and he agreed with other people that there are problems with the alternatives.
Morrison concurred with Dwyer.
Snowden said even with a flyover ramp, they will need to widen the bridge because there is more commercial area going in. He noted that widening the bridge and the ramp reconfiguration is half of the estimate for the roundabout or signal alternative. He suggested a flyover, closing Beaver Street and studying this to make sure that it will work.
Morrison asked where ODOT was on this.
Snowden noted that ODOT didn’t have modernization money.
Sorenson suggested that Snowden work with the City of Eugene and ODOT and getting into demand management without more car trips. He noted the lower tech solutions were the best.
Snowden reported the project they were looking at with the roundabout or signal was never intended to solve the big picture, it was to solve the safety problem at that interchange. He said they could look at bigger solutions, but his recommendation was to allow them to continue to have meetings about the signal and roundabout alternative, talking to other areas that had implemented roundabouts to see how they dealt with the issues of the infrequent driver and elderly drivers. He said they will come back in early winter with a recommendation and a choice.
e. ORAL REPORT Pearl Street Project Status Report & Direction.
Ollie Snowden, Public Works, reported the Pearl Street project in the CIP, was scheduled for construction in the Summer of 2001. He noted because it is inside the city limits of Coburg, they have to have authorization from the city to build inside and access inside the city. He said the Board had a hearing on March 29 where there was a presentation of the projects. He reported the Roads Advisory Committee had a recommended design concept that would widen Pearl Street to four travel lanes and a center turn lane. He stated the design concept recommended four travel lanes, a center turn lane and relocating Stewart Way.
Snowden reported when they went to the City of Coburg in March, they discussed the proposal about the Stewart realignment. He noted they wanted to drop the Stewart realignment. Snowden stated the reason for the realignment is it gives them more storage length in the left turn lane for truck traffic. He added they received a letter from the Mayor of Coburg on April 19 stating that the City Council did not agree to the realignment of Stewart Way or a raised median in front of Truck and Travel.
Dwyer asked which design had the least impact on the Truck and Travel facility.
Snowden explained there was congestion in the morning and afternoon and it takes a policeman to direct travel. He said it was their proposal to put a signal in and a left turn refuge for traffic going eastbound and northbound on Industrial Way. He added they are proposing raised medians that would cut off access to the restaurant driveway. He said they are suggesting (because of the volume of traffic) this will be needed to make it work. He added it creates a problem for Truck and Travel because it will cause them to rework their operation. He noted when the roads committee studied this, Anderson brought in two proposals that were put together by Branch Engineering. He noted his preferred alternative was one that included relocation of Roberts Road that would allow truck access. He added the second alternative would be to move Stewart Way. He said that Anderson wanted no change to the access as it would have the least affect on Truck and Travel.
Sorenson asked if there was any way to have Roberts Road connecting with Coburg Industrial Way across the vacant property that would connect them, mitigating the intersection at Coburg Industrial Way and Pearl to strengthen use of Roberts Road.
Snowden stated it was in the Coburg TSP, but they did not look at it as an option since Roberts was a city street and in the TSP they estimated the project at $1 million. He noted another option would be to offer that the County would apply for the ODOT Access Management Grant Program. He said if the grant is successful, they could offer to relocate Roberts Road and construct Pearl and Roberts as a package.
Snowden reported that at the hearing on March 29, the Board formally approved the design concept and that they wanted to meet with the City of Coburg to discuss the project. He said the meeting never took place but Public Works received a letter stating the City of Coburg didn’t want a raised median or realigning Stewart Way. He recommended not moving Stewart Way, but proceeding with a raised median design. He said they would have to go back to the City of Coburg and ask them to reconsider it.
Sorenson stated the Board is sensitive to the impact this has on long-time residents and business, especially if it affects Truck and Travel and the residents of Coburg. He recommended an option that puts the Truck and Travel traffic closer to the freeway.
Tom Stinchfield, Public Works, reported that the TSP recently adopted contains the Coburg Interchange Refinement Plan. He said it represents a compromise between the city, county and state. He noted there was a full range of options and the city didn’t like moving Stewart Way. He stated the Roberts Road location was the compromise and ODOT staff did a traffic analysis of it. He explained it didn’t meet their standards for separation from the freeway ramp, but traffic analysis showed that the traffic would not reach the freeway. He added they were willing to meet the standard that would work.
Morrison stated she was adamantly opposed to the raised median as it will compound the problem of cars stacking up. She was not opposed to moving Stewart Road to the west. She was in agreement with Option 5.
Dwyer agreed with Option 3 and 5, concurrently.
Green asked what the urgency was to resolve this.
Snowden replied the City of Coburg asked to include Pearl street in Lane County’s CIP. He stated they were at a stalemate because of the raised median.
Green commented that he did not want to wait for accidents to happen, so he was supporting number 3 and 5, and waiting to see how ODOT will respond.
Anderson noted that if Option 5 is chosen, he would have to move west and make their facility larger. He stated he had no desire to move west.
Sorenson suggested Option 3.
Green suggested pursuing Option 3 or 2. He added if they can’t come to consensus to lessen impacts they should place into future development.
Dwyer concurred with Green.
Snowden stated he could take the message back to the Coburg City Council for their reaction. He added another option would be to take no action and set up a meeting with the City Council of Coburg. He reported that consensus was to move to Option 2, if the city wasn’t interested in pursuing Option 3.
7. CONSENT CALENDAR
A. Approval of Minutes: February 23, 2000, Regular Meeting, 9:00 a.m.
March 14, 2000, Work Session, 9:00 a.m.
May 3, 2000, Regular Meeting, following Board of Health
B. Assessment and Taxation
1) ORDER 00-5-31-2 A Refund to Cherry Creek Village in the Amount of $57,282.22.
C. Health and Human Services
1) ORDER 00-5-31-3 In the Matter of Delegating to the County Administrator the Authority to Sign an Amendment to the Addiction Counseling and Education Services Drug Court Enhancement Contract in the Amount of $46,059.
2) ORDER 00-5-31-4 Appropriating an Additional $167,678 in Revenue and Expenditures in Fund 286 in the Department of Health and Human Services for Individuals with Developmental Disabilities (FAGA, RGA 32.)
D. Management Services
1) ORDER 00-5-31-5 Authorizing the Sale of Surplus County Owned Real Property to the Sullivan Family Limited Partnership (Map #17-03-32-32-03500, Adjacent to 1149 Ferry Street, Eugene).
2) ORDER 00-5-31-6 Authorizing the County Administrator to Execute a Three-Year Lease Agreement with Network One with $50,960.04 in Revenue for County Owned Space at 540 Oak Street, Eugene.
3) ORDER 00-5-31-7 Authorizing the County Administrator to Execute a 24 Month Lease Agreement at an Expense of $112,476.00 with Heinz and Susan Selig for 7000 Sq. Ft. of Office Space at 1900 West 7th Avenue for the WIC Program.
4) ORDER 00-5-31-8 Authorizing the Sale of Surplus County Owned Real Property to Vernon L. Leach, Former Owner of Record (Map #21-01-19-00-01401, 37467 Row River Road, Dorena).
5) ORDER 00-5-31-9 Increasing the Change Fund for the Land Management Division of the Lane County Department of Public Works.
E. Lane County Workforce Partnership
1) ORDER 00-5-31-10 Amending the PIC/LEO Agreement With Regard to All Contracts With the State of Oregon.
MOTION: to approve the Consent Calendar.
Green MOVED, Morrison SECONDED.
8. MANAGEMENT SERVICES
a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance No. 7-00 Authorizing the Transfer of County Owned Real Property Identified as Assessor's Map No. 15-04-32-24-02100, Commonly Known as 1034 Elm Street, Junction City, to the Purpose of Providing Low Income Housing (Second Reading and Public Hearing: June 14, 2000).
MOTION: to approve the First Reading and Setting a Second Reading and Public Hearing for June 14, 2000 at 1:30 p.m.
Dwyer MOVED, Morrison SECONDED.
b. ORDER 00-5-31-11 Adjusting the Salaries of Elected Officials.
David Suchart, Management Services, stated the Board met to adjust the salaries of the elected officials. He said what is before the Board was the Budget Committee’s recommendation for adoption.
Sorenson asked if there ever had been a salary order for public officials tied to what one union receives. He noted the recommendation for the Board was for the commissioners to have increases equal to the COLA granted AFSCME employees.
Van Vactor noted in the past they had the cost of living rise to the average of the different bargaining units. He recommended following AFSCME, as it has the largest number of employees.
Sorenson noted the board order gives the pay raise to the Board of Commissioners, not to the commissioners equally. He asked if the goal is to hold the salaries of the elected officials to a cost of living increase, what the rationale is for changing justices of the peace.
Suchart reported the justices of the peace’s salaries had not been adjusted over a long period of time. He noted there was a complete re-evaluation of the position
Van Vactor stated the Compensation Board recommended higher compensation for the Sheriff and the Commissioners, while staying at the cost of living level for the Assessor and the District Attorney.
MOTION: to approve ORDER 00-5-31-11.
Green MOVED, Dwyer SECONDED.
9. COMMISSIONERS' ANNOUNCEMENTS
10. EMERGENCY BUSINESS
a. ORDER 00-5-31-12 Approving Participation in the Continuous Operation Variance Permits Program at Level 3 and Granting the County Administrator Authority to Sign the Memorandum of Understanding and the Agreement to Participate.
Snowden reported that in the past, Lane County had issued permits for trucks that were over size and over weight. He noted there are two types of permits, a single trip permit or annual permit for a specific truck. He explained these vehicles could use certain roads in the county to deliver their goods. He noted the last session of the legislature, passed a one-stop permit system, so the truckers could go to one location and get oversize and overweight annual permits for any jurisdiction in the state. He said the Board has to make a decision as to what level to participate at. He added if Lane County does not participate, they could no longer control the overweight and oversize vehicles for the annual permits on county roads.
Snowden stated the permits need to be approved by July 1. He recommended that Lane County participate at a Level 3. He explained that Lane County would be available to issue permits for ODOT, Lane County and all other jurisdictions. He said that all 36 counties would be participating.
Dwyer concurred with number 3.
Morrison asked if Level 3 would create more FTE. She said it was her concern
Snowden responded he didn’t know.
Morrison stated her concern was the amount of revenue that would be generated against the amount of expense incurred. She added if the state had any weighmasters, they would catch this before it got to the County road system. She didn’t think it was something the County should be involved with.
Green asked if the fees would fund these positions.
Snowden responded that they currently charge $8 for a permit and it costs Lane County $11 for a permit. He noted that Lane County was already losing money.
Snowden requested coming back to the Board in six months to report back on how the program was doing.
Green suggested going forward with this and coming back to the Board.
Snowden noted if the Board wanted to go forward, they could do so contingent upon Public Works and County Counsel’s review of the intergovernmental agreement
Sorenson asked if there was any objection to this from the transportation industry.
Snowden noted the Trucking Association was unhappy with some aspects of the fee distribution.
MOTION: to approve ORDER 00-5-31-12 contingent upon the stipulation that they come back to the Board in six months.
Green MOVED, Dwyer SECONDED.
There being no further business, Commissioner Sorenson recessed the meeting at 12:00 p.m.
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