APPROVED 1-17-01



Wednesday, November 29, 2000

following HACSA

Harris Hall Main Floor


Commissioner Peter Sorenson presided with Commissioners Bobby Green, Sr., Anna Morrison, Bill Dwyer, and Cindy Weeldreyer present.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.







Ray Phillips, Springfield, passed out a book about the problems he had been having.(Copy in file.)


Dwyer noted that Phillips was his constituent.He said that Phillips had grievances against government and thought they were reasonable.Phillips spoke with Ted Stevens, Senior Disabled Services, and asked him to respond.He noted the responses were in the packet.He told Phillips that he (Phillips) may or may not be able to do anything.


Weeldreyer suggested LCOG as the appropriate forum.


Morrison wanted to see Ted Stevensí response.She noted it should be given to the LCOG Board, as it is the appropriate place for concerns on seniors and the disabled.She hoped the LCOG board would investigate the claim.


Weeldreyer committed to communicating with the LCOG director Ted Stevens that she and Morrison will be added to the LCOG agenda for next month.


Dennis Crow, Public Works Director, Oakridge, was in support of application 00-11-29-5 for the community development grants.He said the grant will double the amount of funds that Oakridge has to contribute for the needed improvement of collector roads in their city because they are substandard.He noted the project was the second highest priority on the Oakridge Transportation plan and they elected to do it first because of the population it served.


††††††††††† Jerry Fritts, 36389 Highway 58, Pleasant Hill School District, stated he thought the school district was in a good position to receive the economic development assistance funds, but was disappointed that they were unsuccessful.He noted it was not referenced in the text of the application that matching funds were required.He said this project had to do with safety and he wished to appeal the process.


Denis Hijmans, 85181 Winding Way, Pleasant Hill, reported that ODOT had closed their access road for the school campus and there was no way to get from the high school to the elementary school without going onto Highway 58.He said their application was rejected because they didnít have matching funds and it wasnít clearly noted and they did have matching funds, and it wasn't†† He said it would serve the safety needs of the community if they were able to receive the funding.


Harold Meyer,Marcola School District, thanked the Board for using road funds for their road project.


3. EXECUTIVE SESSION as per ORS 192.660


To take place after the meeting.




a. ORDER 00-11-29-1 Authorizing the County Administrator to Execute the Intergovernmental Agreement to Continue Lane County Participation in the Intergovernmental Housing Policy Board.


MOTION: to approve ORDER 00-11-29-1.




VOTE: 5-0.


b. ORDER 00-11-29-2 Adopting the Council on Forest Trust Land Counties Budget.


Morrison noted that items b., c., d., were in sequence.She recalled reviewing the bylaws of the Council on Forest Trust Land Counties and noted that items were outdated and not in compliance.She noted they now have a budget and it is in the Board packet.She added there had been no change in the budget for the past two years.


MOTION: to approve ORDER 00-11-29-2.


Dwyer MOVED, Morrison SECONDED.


Wilson stated that ORDER 00-11-29-2 also accomplishes b., c. and d.


VOTE: 5-0.


c. ORDER 00-11-29-3 Amending the Council on Forest Trust Land Counties By-Laws.


See above.


d. ORDER 00-11-29-4 Making Appointments to the Council on Forest Trust Land Counties.


See above.


e. DISCUSSION Process for Fair Board Appointments.


Sorenson stated this item was to promote discussion about choosing Fair Board members.


Weeldreyer recommended the reappointment of Dean Hanson.She also recommended advertising for the vacancy of one position. She suggested having two commissioners review the applications and perform interviews and then come back with a Board Order in January.


MOTION: that the Board advertises for one vacancy on the Fair Board and a subcommittee of two commissioners is formed to conduct an interview to make a recommendation to the full Board.


Weeldreyer MOVED, Green SECONDED.


Weeldreyer amended her motion suggesting that Morrison and Green be the subcommittee for the interview process.




Wilson explained that the Board would adopt the order at the first board meeting in January, with the recommendation coming to the Board on December 13.


VOTE: 5-0.


f. Coin Toss.


Sorenson explained the Board discussed that there would be a coin toss to determine the sequence by which elected officials would be sworn into office.He added this needed to be done for the swearing in ceremony in January.


Dwyer stated the coin toss was not meant to apply to elected officials who had no opposition, it was brought out for the sequence of being sworn into the County.


Green suggested swearing in according to alphabeticalorder.


Sorenson announced the order for the swearing in ceremony to be Bobby Green, Peter Sorenson, Doug Harcleroad and Jan Clements.


MOTION: to swear in Bobby Green, Peter Sorenson, Doug Harcleroad and Jan Clements in that order for the Swearing in Ceremony on January 3, 2001.


Sorenson MOVED, Morrison SECONDED.


VOTE: 5-0.


g. DISCUSSION Timing of System Development Charges (SDC) Public Hearing.

Steve Vorhes, Assistant County Counsel, reported that at the last meeting, direction from the Board regarding System Development Charges was to prepare draft regulations and come back for a hearing on December 6.


Sorenson reiterated that this was a discretionary item with the Board with no timeline requirements.


Jake Risely, Parks, stated notice had not gone out as they were waiting for direction from the Board.


Weeldreyer suggested having it in January.She added public testimony is important and there would be enough lead-time for notice to be published.She supported having this discussion heard at a night meeting.


MOTION: to move this matter for a Public Hearing on Wednesday, January 17, 2001, at 6:00 p.m.


Weeldreyer MOVED, Morrison SECONDED.


VOTE: 5-0.




a. Announcements






a. ORDER 00-11-29-5 Awarding Community Development Grants Under the Community Development Road Improvement Assistance Program and Authorizing the County Administrator to Execute Intergovernmental Agreements With the Upper Mohawk Community Council for Sidewalks Along Marcola Road not to Exceed $125,000, the City of Oakridge for the Reconstruction of Rainbow Street not to Exceed $175,000, and the City of Veneta for Frontage Road Improvements not to Exceed $252,389, to Complete Construction of Specified Improvements and Transfer Funds.


Dave Garnick was acting as County Administrator for this Board Order.


Mike Russell, noted that in May 1999, the Board dissolved the Economic Assistance for Community Development Road Assistance Fund.He said that the Roads Advisory Committee was asked to make recommendations and rankings.He noted there was $2.8 million for this program and it was to be disbursed on a two times per year cycle. He reported that in May he sent out applications to cities, school districts and government agencies for requesting projects. He received 13 applications from nine applicants and they chose three through the recommendation of the Roads Advisory Committee for the community development funds.


Russell noted that the Marcola project coincided with the CIP project.He said the financial burden of assessments was too severe and they appealed to the Board for help.He said the result of their follow through was money for Marcola for the sidewalks that were needed.


Russell said with Rainbow Street the reconstruction was identified as a high priority in the TSP.He said the intent of the reconstruction was to begin an arterial collector system to bring the street up to standard.


Concerning Frontage Road along Highway 126 in Veneta, Russell stated the recommendation from the Roads Advisory Committee was Option B.


Russell noted there was $2.8 million available with this round and if the board agreed to award the projects, there would still be $2.3 million in the fund for the next round.He said with regard to the Pleasant Hill application, the subcommittee thought that the applications should come to the table with matching funds and that is why they didnít receive the money.


Dwyer stated the system works and the only discrepancy he saw was to make sure the applications were complete.He noted that Pleasant Hill would qualify for the next round.He was concerned about setting a precedent if they changed the rules and the recommendations of the RAC committee.He said the charge was given to the committee and he was willing to accept the RACís judgment.


MOTION: to approve ORDER 00-11-29-5.


Dwyer MOVED, Morrison SECONDED.


Dwyer said the process was working and he was happy to support the order as presented.


Weeldreyer said she supports the Pleasant Hill School District.She added that if the motion was to approve without Pleasant Hill she would vote no because it was a safety issue.


Sorenson suggested asking the Roads Advisory Committee to make it clear inLane Manual to expect a match for the loan program. He was confident that the Pleasant Hill matter would be funded through the process.He didnít think the modifications should be made today.


Weeldreyer asked the Board why they couldnít fund the Pleasant Hill project.


Green didnít support including Pleasant Hill, as the advisory committee was consistent.He added they had turned down 4J and Mapleton school districts because they didnít have the matching funds.He said he was comfortable with the process and was supportive of the agenda item as it was.He said he would support the Pleasant Hill project when it comes back.


Dwyer said he was disappointed Weeldreyer would be voting no because the project she wanted was not approved.He said the process works and the advisory committee is one of the most effective in Lane county.


Weeldreyer explained she was putting safety in front of process with her no vote.


VOTE: 4-1 (Weeldreyer dissenting.)


Russell said he will make changes in the criteria and will be bringing it back to the Board at a later date.


b. ORDER 00-11-29-6 Awarding Tourism Special Projects Grants for 2001 and Authorizing the County Administrator to Sign the Agreements.


Loralyn Osborn,Parks, stated she received 43 applications requesting $338,000. She noted this year was the highest amount ever requested with the grant process.She said the citizens committee took time to make a good decision for funding.She said that 14 applications were fully funded, and eight partially funded for a total of $154,000 for distribution. She noted the committee had difficulty in selecting projects.She said the main criterion was how each related to marketing with tourism in Lane County.She urged the Board to support recommendations.


MOTION: to approve ORDER 00-11-29-6.


Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.


c. ORDER 00-11-29-7 Appointing Five Members to the Vegetation Management Advisory Committee.


Mike Perkins, Public Works, stated there were five positions that had come due.They advertised for the position and received ten applications.He noted the VMAC Committee unanimously approved the recommendations.He added staff reviewed the applicants and concurred with the VMAC Committee.He noted there was a good representation of different aspects of communities.


MOTION: to approve ORDER00-11-29-7.


Weeldreyer MOVED, Dwyer SECONDED.


VOTE: 5-0.


d. Ordinance 10-00 Amending Chapters 10 and 11 of Lane Code to Adopt Amendments to the Springfield and Eugene Regulations that apply to the Urbanizable Lands within theSpringfield and Eugene Urban Growth Boundaries, Adopting a Severability Clause and Declaring an Emergency.


Sorenson explained that this item would be moving approval of the First Reading and setting a Second Reading and Public Hearing on this ordinance for December 13, 2000 at 1:30 p.m. in Harris Hall.


Wilson stated this was Phase 2 of Measure 7 implementation.She said this was designed to address the areas within the urban transition areas around Eugene and Springfield.She noted they might receive claims on land use regulations that had been previously adopted for application by the cities within the areas.She said it would allow the cities to process those claims involving the ordinances that they are applying where they had contracted for that service.She said it is set up for a Second Reading and Public Hearing on December 13, 2000.She handed out a replacement for attachment ďAĒ to the original Board packet that contained an updated version of the City of Springfieldís ordinance.She noted there would be a one week gap between the time the measure goes into effect and when the Board has a public hearing.She said if a claim is submitted in that time, they will work with it.


MOTION: to approve a First Reading and setting a Second Reading and Public Hearingfor 1:30 p.m., on December 13, 2000.




VOTE: 4-0 (Weeldreyer left the room).




A. Approval of Minutes:††††† None.


B. Public Works


1) ORDER 00-11-29-8 Vacating a Portion of Exterior Boundary Line of Lot 8 and Lot 9 of Cloud Nine Ranch, as Platted and Recorded in File 75, Slide 886-890, Lane County Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact. (16-03-35).


2) ORDER 00-11-29-9 Vacation of a 160 Foot Portion of Fir Street at Noti Loop Road and Also the Public Alley in Block 3, Both Being Within the Plat of Portola, as Platted and Recorded in Book 4, Page 105, Lane County, Oregon Plat Records, Without a Public Hearing and Adopting Findings of Fact. (17-06-29-3).


3) ORDER 00-11-29-10 Amending the Professional Services Contract Between Lane County and EGR & Associates, Inc. for Remedial Investigation and Feasibility Study of the Florence Landfill and Authorizing the County Administrator to Execute the Amendment.


4) ORDER 00-11-29-11 Awarding a Contract to Hessel Tractor and Equipment Co. in the Amount of $64,783.00 for the Purchase of One (1), New Crawler Tractor, Contract FY 00-01 FS-06.


MOTION: to approve the Consent Calendar.


Morrison MOVED, Dwyer SECONDED.


VOTE: 5-0.




a. REPORT Presenting a Semi-Annual Report to the Board of Commissioners of Lane County.


Chuck Forster, Lane Work Force Partnership, reported they had moved forward on their customer services approach for workforce development services in Lane County.He gave a last performance report for the Job Training Partnership Act.,and an update on Jobs Plus.(Copy in file.)


MOTION: to approve the report as presented.


Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.










There being no further business, Commissioner Sorenson recessed the meeting at 11:55 a.m.


Melissa Zimmer

Recording Secretary


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