BOARD OF COMMISSIONERS'
Wednesday, October 18, 2000
Commissioners' Conference Room
Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present. County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.
13. PUBLIC WORKS
a. DISCUSSION AND UPDATE Immediate Opportunity Fund (IOF) Application Related to the Expansion of Country Coach Manufacturing Facility in Junction City.
Ollie Snowden, Public Works, reported that they had a preliminary cost estimate from ODOT of $150,000. He said they did survey work and revised the estimate to $420,000 that was submitted to ODOT. He added that ODOT indicated a more realistic number would be $495,000. He said he has to come back to the Board to get authorization to revise the grant application to match the higher figure. He said he would do that under the Consent Calendar in December. He said if the project would not be completed under the current proposal, the County in the end would construct the project. He added it was listed in the Junction City Transportation System Plan and in the CIP.
b. DISCUSSION Lowell Covered Bridge Interpretive Center – Project Update and Discussion.
Snowden brought this back to the Board as there had been two new developments. He reported they have $1.7 million in federal highway grant money to rehab the covered bridge and turn it into an interpretive center. He said $1 million is forest highway money and $700,000 would come from ODOT to rehab the bridge. He noted that ODOT was proposing to take the local transportation enhancement projects that were originally scheduled for 2002/2003 and stretch them over a four-year period. He said that the federal forest highway money from ODOT had been moved to 2004.
Snowden noted that the second issue dealt with the interpretive plan being used as a guideline to move forward. He said they have to sign a local agency agreement with ODOT for the $700,000 in bridge money and that would allow ODOT to hire OBEC Consultant Engineers to start work on the bridge plans. He added they have to work with the Willamette Forest for a request for qualifications to select a design build. He noted the key part was toilet facilities. With regard to the toilets, Snowden said there were problems because when they received the federal forest highway money, there was an understanding that they were not going to build another highway rest area and that was never included in the budget. He noted they were already over budget with what they had planned. He said if they were to do pit toilets, it would cost between $18,000 and $20,000 (or substantially more) for a different type toilet. He asked the Board what message he should take back to the Willamette National Forest and stakeholder group.
Dwyer suggested continuing with the site planning including the toilets, but not committing to any funding.
Sorenson said the Board had met with the City of Lowell and it was brought up as a community interest. He said they wanted a new entrance and a facility that would be valuable for tourism. He suggested including the restroom facilities as part of the ongoing design.
Weeldreyer concurred with Dwyer. She wanted the Board to find other ways to fund restrooms and leave the restrooms in as part of the design.
Green suggested using room tax or lottery dollars.
MOTION: that the Board concur with the one year delay in programming for the Lowell Covered Bridge Interpretive Center and that the Board support the concept of including toilets as a part of the project for planning purposes, but without committing to funding.
Weeldreyer MOVED, Morrison SECONDED
c. DISCUSSION ODOT Modernization Project Selection.
Ollie Snowden, Public Works, reported the Oregon Transportation Commission was considering allocating its modernization money in a different way and ODOT asked Region 2: “If ODOT were to change the way in which it does allocate modernization monies, which large projects should be advanced from Region 2 for consideration and if the OTC changed its allocation method, what criteria should the commission look at when selecting projects?” He noted that Region 2 at ODOT had scheduled a conference call for October 30 so Commissioner Green and other representatives could discuss which projects should go forward from Region 2. He added that the MPC met last Thursday and their recommendation was that the MPC disagreed with the OTC on making this change for the current 2002/2005 STIP. He noted that MPC was recommending that the OTC continue ahead with the projects that Lane County recommended for the 2002/2005 STIP, but if there is a change that there be a public process on the criteria. He added that MPC recommended that they advance the I-5 Beltline project as the large project from Lane County by Region 2.
Green responded that other regions at the meeting disagreed with the timing, as there was no notice. He noted to MPC that this was done under protest. He recommended having a project available in case this does move forward.
Snowden stated that Governor Kitzhaber in 1998 asked ODOT to delete development projects in the STIP. He added projects like Highway 126 West were taken off.
Green said this was the best recommendation for Region 2 as this needed to compete with other projects within the area.
Weeldreyer said that the I-5 Beltline project served the most people and was the fairest.
Snowden suggested that he work with Bob Pirre and Nick Arnis to make sure they have documentation necessary that Green could use to argue Lane County’s case on the conference call.
MOTION: to accept the recommendation from MPC regarding the modernization projects.
Green MOVED, Dwyer SECONDED.
14. COMMISSIONERS' ANNOUNCEMENTS
15. EMERGENCY BUSINESS
There being no further business, Sorenson recessed the meeting at 3:15 p.m.