BOARD OF COMMISSIONERS' WORK SESSION   

October 31, 2000

9:00 a.m.

Commissioners' Conference Room

APPROVED 4/4/01

 

Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., and Cindy Weeldreyer present. Peter Sorenson was excused. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

None.

 

2. PUBLIC COMMENTS

 

None.

 

3. EXECUTIVE SESSION as per ORS 192.660

 

To take place after the meeting.

 

4. COUNTY ADMINISTRATION

 

a. Announcements

 

Van Vactor reported on the PeopleSoft conference.  He said that Lane County had seven people who attended the conference in Los Angeles.

 

5. COMMISSIONERS' BUSINESS

 

a. RESOLUTION 00-10-31-1/In the Matter of the River Road and Santa Clara Areas Urban Services Study.

 

Green said this had been an ongoing effort between the City of Eugene and the River Road/Santa Clara area.  He said they want to create a citizens group to  provide footprints of the area.  He noted it was not about annexation, but how the citizens would like the services delivered.  He said the City of Eugene had received thirty applications.  He said they are going to start addressing long-standing issues, because the citizens are frustrated.  He added there would be minimal staff  support.  He noted the resolution had the similar intent that the City of Eugene adopted in September.

 

Morrison echoed Green’s comments.  She also received numerous calls from the Santa Clara area about law enforcement, land use and parks and this was an opportunity to resolve certain issues.

 

Dwyer stated the resolution made no reference of citizens. He said the resolution reflected government as usual, moving toward consolidation and annexation.

 

Wilson suggested changing it to read: “The County desires to work with citizens and the other jurisdictions within the urban growth boundary to effectively provide urban services, and striking the words transferring, and consolidate.”  She said it incorporated the citizen component and didn’t make a determination.

 

Morrison said with the correction on the very last whereas, it would read:  “Whereas the County desires to work with citizens and other jurisdictions within the urban growth boundary to effectively provide urban services in an efficient manner, now therefore, Lane County Board of Commissioners does hereby support the River Road/Santa Clara area’s urban services study.”

 

MOTION to approve RESOLUTION 00-10-31-1 with the amended language.

 

Green MOVED, Dwyer SECONDED.

 

VOTE: 4-0.

 

b. DISCUSSION Search for Legislative Champions.

 

Paul Synder, AOC, passed out the AOC priorities (Copy in file).  With regard to state support for prosecuting crimes for District Attorney funding, Snyder said they proposed a modification to the budget bill. 

 

Snyder reported the disaster relief priority had the number LC  1263.

 

Weeldreyer said she was working on a draft that would be a legislative concept that they would prefile for the stakeholders planning process.  She said she patterned it after the criminal justice commission.  She noted AOC was in the process of positioning itself to be a statewide organization that better coordinates telecommunications planning and implementation building with the private sector.

 

Dwyer asked why it would be in the best interest for Lane County to support court facilities mandates.

 

Snyder responded it would create a local funding pool using the money that is generated only for court facilities, and a local committee would develop a plan.  He added it creates a funding mechanism for court facilities that would be outside of the County general fund. 

 

Morrison said they have to examine this to make sure that the County was not restricting its own money.  She was not opposed to setting up a separate fund as long as there were no strings attached and there was flexibility.

 

Snyder reported that education would be the governor’s priority for the next legislative session.  He added it would be good to have a champion and commissioner for each priority but it was not yet the case.

 

Green wanted to be on the PERS priority team.

 

Dwyer wanted to be put on the telecommunications committee.

 

Morrison said until they know who would be in power and assigned to what committees, some of this could be premature.  She said they needed all the help they could get.

        

6. PUBLIC WORKS

 

a. REPORT BACK Land Management Division Compliance Program Update.

John Cole, Land Management, reported the number of cases they had opened through today were 126, (ahead of Fiscal Year 99-00) and about half involved property owners who had not received building permits and had started construction.  He provided a list of the compliance liens (copy in file) that were outstanding.  He noted they filed seven liens during calendar year 2000.

 

Cole noted they made significant progress in terms of the compliance program with the help of Marc Kardell.  He added that the Claussen property was sold at a Sheriff’s Sale to a contractor and the property had received its certificate of fitness from the Department of Health.  He said the property had been cleaned up and they made $11,000 on the sale of the property.   He noted there was a lien on Steven Cabe’s property on Hall Road because of an illegal mobile home placement.  He added the mobile home was removed and they sold the lien back to Cabe for a reduced rate to facilitate his property into compliance.   He said a local attorney had acquired the Milligan property and had begun to clean the property up.

 

With the Sherbone property, Cole explained it had been liened for violations of nuisance vehicle codes and they will be issuing a second lien on the property because of conducting a business of buying vehicles, repairing and selling them. He reported the neighbors were frustrated because of the enforcement process.  He said in the course of administering the Nuisance Code, they have to consider the rights of Sherbone as well as the rights of the neighbors.

 

Green suggested considering liens where Lane County had a reasonable chance of getting the enforcement procedure.

 

Cole reported properties that represent more of a hazard to children is their priority.

 

Morrison suggested that they clean up the older liens first.

 

Wilson noted they are choosing to exercise foreclosure on any method to get the property cleaned up.  She said the ones most hazardous in terms of human life are the ones that Land Management has brought to their office and they are trying to solve them first.

 

Cole recalled time and energy had been spent on the Log Creek motocross track in the Marcola Valley and things were now quiet. He noted they issued one noise violation to the Riverside Speedway because they were operating past the 11:00 p.m. curfew.  He added they had received complaints about the Country Squire Inn and would be filing a noise violation against it.   

 

Cole stated with the coordinated efforts in River Road/Santa Clara, the County has allowed the Cities of Eugene and/or Springfield to administer zoning regulations and zoning codes, but Lane County had retained responsibility for the nuisance code violation enforcement.

 

b. DISCUSSION AND ACTION Bus Rapid Transit (BRT) Phase 1 Project.

 

Pat Hocken, LTD., reported that Ken Hamm, General Manager, LTD, gave four options (in his letter) in which the County could help with Phase1.

 

Green  supported this as a way to move people.  He liked Option 2 and 4 and stated that Lane County Public Works needed to be involved.  He did not want to defer the decision to ODOT and the two cities.

 

Dwyer concurred with Green, and he also had concerns about the BRT.  He said a dedicated lane for the BRT would take away a lane of traffic and they wouldn’t move as many people. He suggested a broader system that would get people downtown.  He asked what determined if BRT worked.

 

Weeldreyer was committed to the concept of a BRT project for Eugene.  She liked Option 4, where Lane County would continue to be involved in the process and with the advisory committees.

 

Morrison also preferred Option 4 because of the potential of the overlap between the cities and county roads for the project.

 

Van Vactor stated if this was converted to an Order, Option 4 had language that needed to be strengthened.  He added they should indicate whether they wanted the planning committee and roads advisory committee involved.

 

Tom Stinchfield, Public Works, reported he had spoken with Kent Howe about the planning commission agenda and with the Roads Advisory Committee.  He said a December 5 meeting and work session would be planned.

 

Weeldreyer suggested investigating other transit districts that found ways to service and connect outlying rural areas.  She hoped they would work with the federal transit authority for best practices that other districts have used to provide better connectivity between rural communities and the metro area.

 

Dwyer said they could have smaller buses with more frequent service.  He said there needed to be a balance and bus service needed to be run later at night.

 

MOTION: to adoption Option 4 and  having the planning commission and roads advisory committee review this BRT prior to Board decision as it relates to BRT Phase 1.

 

Green MOVED, Dwyer SECONDED.

 

VOTE: 4-0.

 

7. CONSENT CALENDAR

 

A. Approval of Minutes:

May 10, 2000, Regular Meeting, 1:30 p.m.

June 7, 2000, Regular Meeting, 1:30 p.m.

October 11, 2000, Regular Meeting, 9:00 a.m.

October 11, 2000, Regular Meeting, 1:30 p.m.

 

B. Health and Human Services

 

1) ORDER 00-10-31-2/In the Matter of Awarding a Contract for LaneCare Consumer Operated Services in the Amount of $60,000 to SAFE, Inc. and Delegating Authority to the County Administrator to Sign the Agreement.

 

C. Management Services

 

1) ORDER 00-10-31-3/In the Matter of Award of RFP LCP 2000-11 for Security Screening Services.

 

2) ORDER 00-10-31-4/In the Matter of Authorizing and Ratifying an Information Request Letter of Agreement with American Federation of State, County and Municipal Employees, Local 2831.

 

D. Public Works

 

1) ORDER 00-10-31-5/In the Matter of Revising Order #00-2-15-1 Authorizing the County Administrator to Sign an Immediate Opportunity Fund (IOF) Application Related to the Expansion of Country Coach Manufacturing Facility in Junction City and Authorizing the County Administrator to Execute Agreements Associated with the Application.

 

2) ORDER 00-10-31-6/In the Matter of Releasing, Dedicating and Accepting Parcel “B”, in the Sixth Addition to Bell Estates, Book 56, Page 29, a Parcel of County Owned Real Estate, as a County Road (Altura Street) (County Rd. No. 1900) (17-04-02).

3) ORDER 00-10-31-7/In the Matter of Releasing, Dedicating and Accepting Parcel “A”, in the First Addition to Kensington Park, Book 37, Page 30, a Parcel of County Owned Real Estate, as a County Road (18-02-29) (Kensington Drive) (Co. Rd. No. 1775).

 

4) ORDER 00-10-31-8/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Deerhorn Road (County Road No. 1250) (17-15-17-30).

 

5) FINAL ORDER 00-10-31-9/In the Matter of Establishing an Extension of Tate Road, Commonly Known as West Tate Road (County Road Number 562) as a County Road, Located in Section 34, Township 19 South, Range 3 West, W.M. (19-03-34).

 

6) RESOLUTION AND ORDER 00-10-31-10/In the Matter of Setting a Public Hearing on the Proposed Surrender of a Portion of South 6th Street (County Road Number 538) to the City of Cottage Grove (Public Hearing: December 13, 2000).

MOTION: to approve the Consent Calendar.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 4-0.

 

8. WORKFORCE PARTNERSHIP

 

a. ORDER 00-10-31-11/In the Matter of Appointing a Member to the Lane Workforce Partnership Board of Directors.

 

Morrison noted this was a new designation for Native Americans under the new  federal guidelines for workforce partnerships.  She said there was an individual who had been appointed but the appointment was changed to another individual.

 

MOTION: to approve 00-10-31-11, appointing Laurie Brown-Godfrey to the Lane Workforce Partnership Board as the representative of the Title 1 Native American Grantee Program, for a three year term, beginning Nov 1, 2000 to December 30, 2003.

 

Weeldreyer MOVED, Dwyer SECONDED.

 

VOTE: 4-0.

There being no further business, Commissioner Morrison recessed the meeting at 12:00 p.m.

 

Melissa Zimmer

Recording Secretary

 

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