BOARD OF COMMISSIONERS'

REGULAR MEETING

October 4, 2000

9:00 a.m.

Commissioners' Conference Room

APPROVED 1/24/01

Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., and Anna Morrison present.  Cindy Weeldreyer was excused.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

Emergency Business item to be placed in the Consent Calendar as item 7 c. 1.

 

2. PUBLIC COMMENTS

Marty Lenk, 2144 Lock Dr., Springfield, Springfield School Board Chair.  He noted that the school board had endorsed opposition to four measures along with others as recommended by the Oregon School Board Association.   He said they also opposed Measures 8, 91 and 93.  He noted if these three ballot measures all passed, the Springfield School District faced reductions of 25%.  His recommendation was to oppose the ballot measures publicly.

Terry Connely, Eugene Chamber of Commerce, 1401 Willamette, reported that the Eugene Chamber of Commerce had taken the position to oppose Ballot Measures 91, 93 and 8.  He said they were concerned about the implications in reducing services that  businesses in Lane County relies upon. He noted the Chamber was not opposed to reducing taxes, but they did not feel these measures were the best way for the State of Oregon to approach them.

Craig Smith, Eugene School Board Chair, 2611 Sunset Ave, reported their Board took a position on the ballot measures: they supported Measure 1, and opposed Measures 2, 7, 8, 9, 86, 88, 91, 92, 93, 95 and 98.  He said each measure would have a negative impact on their district.  He hoped the Board would go on record opposing the same measures.

John Parrott, 2205 Pierce, Eugene, submitted a letter into the record. (Copy in file).  He was disappointed that the County was amending Chapter 3 in Lane Manual.

 

3. EXECUTIVE SESSION as per ORS 192.660

None.

 

4. COMMISSIONERS' BUSINESS

 

a. UPDATE Facilities Capital Improvement Projects (no material).

 

David Suchart, Management Services, reported that the Courthouse roof was 90% completed.  He said they are completing the design on the Mental Health facility and the remainder of the Skipworth building was being demolished by the end of the week, with the completion of the new building in early 2002.  He said with regard to the cafeteria, they are reconfiguring the layout and there is a delay due to laminate for the counters.  He believed it would be open around October 18.

 

b. DISCUSSION Ballot Titles.

* BM 88 - Increase income tax deduction.

* BM 91 - Full income tax deduction.

 

Wilson put these together as a packet.  She noted Measure 88 was referred by the legislature proposing statutory amendments to increase from $3,000 to $5,000 the maximum amount of federal income that Oregon taxpayers could deduct on their Oregon income tax returns.  She noted it would apply in tax years on or after January 1, 2002 and it has a provision that the maximum amount that could be deducted would be adjusted by a cost of living factor.  She said the financial impact statement indicates that there will be no financial effect for local government expenditures or revenues.  She said Measure 91 is an initiative measure that amends the Oregon Constitution to make federal income taxes fully deductible on Oregon taxpayer returns.  She said on Measures 88 and 91, the impact to Lane County would be a reduction in income for the state, so it isn't known whether there would be any direct impact for local government.

 

* BM 93 - Taxpayer protection initiative.

 

Wilson noted that Measure 93 amends the Oregon Constitution to prohibit new taxes, fees or charges or increases of more than three percent unless the increase is voted on.

 

* BM 8 - State appropriations limited.

 

Wilson explained that Ballot Measure 8 amends the constitution to limit state spending to 15% of the state’s personal income paid in the prior biennium.  She added if the state collects revenue in excess of the spending limit, Measure 8 would require that the excess be returned to the taxpayers in proportion to what they had paid. She noted the ballot title itself states that the measure would have required over a $3.7 million cut in the current biennium appropriations and the explanatory statement states the impact for the next biennium would be to limit expenditures to an amount $5.7 million less than projected spending.  She said it would be hard to determine how Measure 8 would impact Lane County.  She noted the total state and federal revenues for Lane County are $108 million and the County’s total expenditures for all funds is $361 million.

 

Green said it was not a good idea as it amended the constitution.

 

Dwyer hoped the people of Lane County and Oregon study these issues and their impact on the community and society.  He said this proposal needed to be rejected.

 

Sorenson stated it would be a threat to Lane County government services funded by the state general fund, and those services are most vulnerable.

 

The Board did not support Measure 8.

 

5. COMMITTEE REPORTS

 

Policy and Procedures Standing Committee

 

a. ORDER 00-10-4-1/In the Matter of Amending Chapter 3 of Lane Manual to Add a Provision Describing Responsibilities of the Board Chair to Sign Documents Reflecting Board Actions.

 

Green explained the Policy and Procedure Committee was reporting back to the Board as required. He noted the committee’s charge was to develop language that would be more formal when a majority of the Board had taken a position on a matter (and that position would be stated either by resolution or orders, or in any other written document) reflecting the majority of the Board’s position, then a document which reflected that position should be signed by the chair.  He noted language had been suggested by legal counsel in legislative format.  He stated the past practice of all boards and commissions when the majority of the Board had taken a position (regardless whether or not the chair philosophically agreed or disagreed) was that the chair signed the document.

 

Dwyer concurred with Green.  He noted in an organization where the majority rules, the chair needs to sign the document.  He said it clarified what the Board expected from the chair.

 

Green noted that this was still in Lane Code and they didn’t want to make changes to it, as the Board didn’t want to go in that direction.  He said they focused on allowing anyone on the Board to agree or disagree with the way the Board’s decision would be reflected.  He added they didn’t want to make this a legal issue and that is why the Policy and Procedures Committee suggested the language.

 

Morrison stated it makes it clear and easier for everyone to know what the rules and directions are.

 

Sorenson noted the proposal from the committee (that unless expressly authorized by the Board) is that all ordinances, orders, resolutions and directives of the Board, including letters and written documents shall be signed by the chair.  He said that number 12 conflicts with number 11 regarding orders.

 

Wilson interpreted numbers 11 and 12 to be read together and consistently.  She noted the “expressly authorized by the Board language,” in number 12 is an expressed authorization.

 

MOTION: to approve ORDER 00-10-4-1.

 

Green MOVED, Dwyer SECONDED.

 

VOTE: 3-1 (Sorenson dissenting).

 

6. COUNTY ADMINISTRATION

 

a.Announcements

 

Van Vactor announced that the Lane County’s charitable contribution campaign for the year 2000 was underway

 

Morrison thanked everyone for participating in the Day of Caring.

 

Van Vactor reported that tomorrow’s meeting in Oakridge would be a discussion about the Oakridge Justice Court.

 

7. CONSENT CALENDAR

 

A. Approval of Minutes:

May 10, 2000, Regular Meeting, 9:00 a.m.

May 31, 2000, Regular Meeting, 9:00 a.m.

August 29, 2000, Joint BCC/City of Coburg, 6:00 p.m.

 

B. Children and Family Services

 

1) ORDER 00-10-4-2/In the Matter of Delegating Authority to the County Administrator to Sign a Revenue Contract, Not to Exceed $350,000, with the Oregon Commission on Children and Families for Title XIX Medicaid Reimbursement Dollars.

 

C. Health and Human Services

 

1) ORDER 00-10-4-3/In the Matter of Delegating Authority to the County Administrator to Sign a Contract with Birth to Three in the Amount of $41,456.

 

D. 1) ORDER 00-10-4-5/In the Matter of Appointing the Temporary Justices on the Oakridge Justice Court.

 

MOTION:  to approve the Consent Calendar.

Dwyer MOVED, Morrison SECONDED.

 

VOTE:  4-0.

 

8. CHILDREN AND FAMILIES

a. ORDER 00-10-4-4/In the Matter of Appointing New Members and Reappointing Current Members to the Commission on Children and Families.

Kitty Piercy, Board Member, CCF, reported that in April 2000, they had vacant positions and received 12 applications and interviewed all of them.  She said as a result, they recommended Elaine Walters, Freeman Slaughter, John Kline, Dianne Birch, Toby Hill-Meyer.  Piercy was up for reappointment and Susy Johnston, Dave Perez, Doug Perry and Bobby Green were also re-appointed.

MOTION: to approve ORDER  00-10-4-4.

 

Green MOVED, Dwyer SECONDED.

 

Green said an issue that needed discussion was for the youth to find transportation to attend meetings.

Morrison noted it was difficult for the commission to have a quorum of members present and that affected their ability to approve recommendations.  She said from April to October was a long time to have that number of vacancies.  She said she was concerned about the timing of this.

Sorenson concurred with Morrison about the absences.  He suggested having board members appoint an alternate if they couldn’t be present at a meeting.

VOTE: 4-0.

 

Piercy read a letter into the record about the commission’s stand on the different measures.

9. COMMISSIONERS' ANNOUNCEMENTS

Sorenson read an announcement from Weeldreyer about the Horse Creek Bridge project.  Weeldreyer stated, with regard to Bloomberg Road, that she had several calls from residents and LCC basin stakeholders complaining about the increased traffic for LCC being the worst ever and begging Lane County to help find a better solution.

Green reported that he, Bob Pirre and Ollie Snowden attended the ODOT Region All Area meeting. He said he didn’t know what the final process would be on projects funded.  He noted Lane County had until November 1 to come up with one big project versus the other projects that are in the STIP.  He said ODOT wanted to know what the big project would be from Lane County.  He said if they fund just one big project the other projects would not get funded.  He voiced concern about funding not coming to Lane County.

Morrison discussed the federal legislation.  She handed out a document that Mike Moskovitz, Public Information Officer, prepared.  (Copy in file).  She brought up concerns about where they are on issues that were raised in March, when the last audit was presented around department accounting procedures.  She requested updates on some of the information that was raised in last year’s audit about monitoring contracts.

Dwyer and Green supported her request.

Van Vactor noted there was consensus to have Dean Stephens address the Board on the progress on the external audit.  He added that Morrison indicated that there was a letter from Peter Brown, dated September 18, 2000, addressed to Pat Rogers, Director, Children and Families, for her response, regarding Children and Families.

Sorenson requested that Pat Rogers send Peter Brown a response with a copy to the Board.

 

Sorenson reported that a TransPlan meeting would take place on October 18.

 

10. EMERGENCY BUSINESS

None.

11. OTHER BUSINESS

None.

 

There being no further business, Commissioner Sorenson adjourned the meeting at 12:15 p.m.

 

Melissa Zimmer

Recording Secretary

 

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