September 6, 2000

9:45 a.m.

Commissioners' Conference Room


Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Anna Morrison and Cindy Weeldreyer present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.



There will be an emergency business item.





4. EXECUTIVE SESSION as per ORS 192.660

To be held at the end of the meeting.




a. ORDER 00-9-6-1 Accepting Two Grant Awards from the Oregon Department of Justice; Adding a Total of 1.0 FTE to the District Attorney's Office; Appropriating $79,081 in Revenue and Expense Authority in Fund 124; and Delegating Signature Authority to the County Administrator to Execute the Two Grant Award Documents.


Lori Nelson, District Attorney, reported this would be the creation of a position that would supervise the 24-hour response team that had been in existence since 1992.  She noted with a grant they would have the position.  She urged the Board to approve this item.


MOTION: to approve ORDER 00-9-6-1.


Morrison MOVED, Weeldreyer SECONDED.


VOTE: 5-0.




a. REPORT C-VALCO Quarterly Report.


Kari Westlund, CVALCO, gave CVACLO's annual report.  (Copy in file.)


Green asked about growth in youth programs.


Westlund responded that she had been working with Mike Gleason at the Fairgrounds.  She said they will be providing funding this fiscal year to help fund the after school programs and they are hoping it will attract enough youth tournament business to support the after school drop-in program at the Fairgrounds. She noted that everything Gleason had done with regard to sports is helping with the sports marketing segment. She added they are working with different types of youth conventions and conferences, from music events to debate tournaments.


Weeldreyer asked why Cottage Grove was declining in room nights.


Westlund said she didn't know the reasons, but was aware that Cottage Grove had an ongoing decline.  She noted that Florence had struggled, but their numbers are up and sometimes it is cyclical.  She said there was a lot of interest in Cottage Grove around travel and tourism.


Weeldreyer was pleased that CVALCO was helping develop a recreation program at the airport in Cottage Grove.  She said people come from all over the world to bicycle on Lane County roads.  She wondered about the affect on room nights.


Westlund said that cycling is woven throughout their marketing programs.  She said Lane County has a positive reputation as a cycling destination.


b. UPDATE OSU Extension Service.


Bo Freeman, OSU Extension Service, gave an updated report. (Copy in file.)


Responding to Sorenson's question, Freeman reported they have over 1,000 volunteers.  He said they have 7 and one-half faculty members, 6 support staff and 12 program assistants who were paid staff.


Dwyer praised the work that Freeman did in the community.  He said that Freeman does his job well and the community should be thankful.


Morrison asked about participants at Lane County's meeting.


Freeman responded they were given short notice about the meetings.  He said there was a well-rounded representation, with 25 people present.  He noted that agricultural was not represented but social services were.


c. ORDER 00-9-6-2 Approving the Benton, Lane, Lincoln and Linn (BL3) Regional Investment Strategy.


Cynthia Van Zelm, LCOG, reported the Regional Investment Strategy Plan is a guide for the Regional Investment Board to determine the vision, goal and strategies to meet the goals of the Board.   She added it gives the Board direction in recommending projects for funding.  She said the work strategy plan also includes the work program for the Cascades West Economic Development District.  She said it directs the community development efforts of Cascades West and LCOG.  She said a new part of the document is an evaluation piece and it included interim indicators that measure effectiveness of the regional and rural investment fund program and performance measures for the specific projects.  She noted that 300 copies of the document were mailed to interested parties in Lane County for review and input, and a public hearing was held on August 10, at LCOG's office to receive public comment. 


Van Zelm said the comments at the public meeting were general but they received specific written comments that were included in the packet.  She said the Regional Investment Board reviewed the suggestions and incorporated some of them into the document.  She said the Regional Investment Board approved the plan on August 17 with the changes attached.  She noted the Economic Development Commission approved the document as it was and gave formal approval to the director to approve the document. 


Van Zelm noted that project solicitation will start on Friday and will end on October 6.  She said on September 20 there would be a workshop at LCOG from 9:00 a.m. to 11:30 a.m. to review the project criteria and for staff to work with project sponsors to help them with applications.  She added the project lists will be completed by December 2000 and funds would be committed by June 30, 200l, with the projects completed by December 2001.


Weeldreyer recommended approval so it could move forward for funding.


Morrison concurred with Weeldreyer.


MOTION: to approve ORDER 00-9-6-2.

Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.


d. UPDATE Facilities Capital Improvement Projects (no material).


David Suchart, Management Services, reported that 70% of the courthouse roof was completed.  He said asbestos removal will be completed on the old Skipworth building and demolition would begin on Monday.  He said they go out for bid after the first of the year for the new mental health building.  He noted they are currently working to get the roof on the OSU building and a boiler in a joint project with the Fairgrounds for expenses.  He reported he was in continuous negotiations with Café Today about cafeteria improvements and they should open on October 4.  He noted the elevator does work but it jerks when it comes to a stop.  He said they turned it off because he didn't want people feeling uncomfortable in the elevator. He added they are receiving quotes to repair the elevator.


e. DISCUSSION Lane County Recognition.


Sorenson stated that county government is at risk of being forgotten or replaced by other government entities.  He said that county government has a vital role to play in Lane County.  He wanted to continuously thank Lane County taxpayers for their tax money and to promote Lane County. 


Dwyer suggested the Roads Advisory Committee should come up with parameters as to when it should be used.


Green said he didn't want to spend money to thank the taxpayers.  He said the best way to thank the taxpayer would be to manage their revenues wisely.


Morrison was also concerned about using taxpayer dollars for this project. She noted they have already requested to the cities that when they receive money from Lane County that they put up signs to thank Lane County.  She noted that Mike Moskovitz, Public Information Officer, was making the public more aware of Lane County.


Moskovitz stated that the Strategic Plan for public information fits in and could be incorporated for thanking.  He said his first goal is public information for no cost.  He said they need to be consistent in letting the community know what Lane County government is doing with a consistent logo.  He said more emphasis should be put on that instead of spending money thanking people.


Sorenson said he was frustrated that people he meets have no idea what Lane County government does.


Van Vactor noted that the Roads Advisory Committee would be the appropriate group for this item.




a. Announcements


Van Vactor passed out information regarding SB 622. (Copy in file.)




A. Approval of Minutes

May 31, 2000, Regular Meeting, 1:30 p.m.

June 6, 2000, Work Session, Following Tours

July 25, 2000, Special Meeting, 3:00 p.m.


B. Health and Human Services


1) RESOLUTION AND ORDER 00-9-6-3 Delegating Authority to the County Administrator to Sign Contract Amendments in Excess of 20 Percent of the Original Contract Amounts with EWEB and PacifiCorp in Order to Provide Energy Assistance Payments to the Clients of Lane Countys Low Income Energy Assistance Program (LIEAP).


2) ORDER 00-9-6-4 Accepting Revised Grant Award # 044 to the 1999-2001 County Financial Assistance Grant Award #20-001 with the Oregon Mental Health and Development Disabilities Services Division in the Amount of $70,586; and Appropriating an Additional $70,586 in Revenue and Expenditures in Fund 286 for Individuals with Developmental Disabilities.


3) ORDER 00-9-6-5 Granting Authority to the County Administrator to Sign a Contract with School District 4J in the Amount of $55,200. (MHDDSD)


C. Management Services


1) ORDER 00-9-6-6 Amending a Deed Which Conveyed County Owned Property to Glen Eickmeyer for the Purpose of Modifying an Easement Reservation and Correcting the Legal Description (Assessor's Map #17-03-09-30-02900, 3401 Coburg Road, Eugene).


2) ORDER 00-9-6-7 Authorizing the Sale of Surplus County Owned Real Property to Douglas W. Powell (Map #18-01-33-00-03701, Adjacent to 39090 Jasper-Lowell Rd., Fall Creek).


MOTION: to approve the Consent Calendar.

Weeldreyer MOVED, Dwyer SECONDED.


VOTE: 4-0 (Green out of room).



a. ORDER 00-9-6-8 Accepting the Lane County Public Health Improvement Plan in the Amount of $588,141 and Authorizing the County Administrator to Sign the Document.


Karen Gillette, Health and Human Services, reported that each county had the same type of form.  She said they utilized partnerships for input.  She said the process was to find out what the gaps were with communicable disease.  She said the directive was to affirm that they had covered all the communicable disease concerns.  She noted they came up with strategies and prevention techniques and they were to discuss unmet needs.  She added it was a beginning tool, as they had never done this.


Van Vactor noted he was not in approval of Appendix B.


Rob Rockstroh, Health and Human Services, suggested putting in “may exist” if they are in trouble and that would be a solution.  He noted it was a communicable disease plan.


MOTION: to approve ORDER 00-9-6-8 as corrected.

Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.



a. ORDER 00-9-6-9 Applying for a Residential Substance Abuse Treatment Grant and Delegating Authority to the County Administrator to Execute Grant Document.


Captain Paul Sachet, Sheriff's Department, reported that substance abuse is an issue among offenders.  He said they have worked on the problem and it is having a significant impact.  He noted it had been funded for two years and this was the third year of the grant.


Richard Sherman, Sheriff's Office, noted the amount they were applying for was $311,936.  He said the grant came from the Department of Justice and the State Police.  He said the State Police originally told them that they were not eligible to apply for a third year, then three weeks ago they were told to apply.  He noted the grant application was due Friday at 5:00 p.m.  He said they had begun treating patients in the intensive treatment program in May 1999 and to date there had been 24 graduates who had been released from custody.


Morrison requested the information that Sherman had read.  She asked how much of the funds would go toward evaluation.


Sherman responded that the LCOG evaluation for the new grant is $5,917.


MOTION: to approve ORDER 00-9-6-9.

Dwyer MOVED, Morrison SECONDED.


VOTE:  5-0.







ORDER 00-9-6-15 Accepting a Revised Grant Award No. 048 to the 1999/2001 County Financial Assistance Grant Award No. 20-001 with the Oregon Mental Health and Development Disability Services Division in the amount of  $382,049 Delegating Authority to the County Administrator to Sign the Award and Self-Contract and Appropriating Additional $282,049 in Revenue and Expenditures in Fund 286 for Individuals with Developmental Disabilities.


Rockstroh reported this was a for-profit provider for funding of developmental disability services and the license will be granted today.


Weeldreyer MOVED, Morrison SECONDED.


VOTE: 5-0.

There being no further business, Commissioner Sorenson recessed the meeting at 12:05 p.m.


Melissa Zimmer

Recording Secretary

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