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 Request for Proposal
Lane County, Oregon

Julie Losco, Program Services Coordinator
Lane County Health and Human Services

125 East Eighth Avenue
Eugene, Oregon 97401
541-682-7411

until 10:00 P.M. PST , April 6, 2007, at which time all proposals received in proper form shall be publicly opened and recorded.

The scope of work includes acquisition and implementation of a management information system.  This is not a Public Work’s project. 

The outside of the sealed envelope(s) or box(es) shall be clearly marked with the following:

• Vendor's Name, Address and Telephone Number
• Proposal in Response to Lane County RFP H&HS 20277 for an "H&HS Electronic Data Collection and Reporting System"
• Opening Date:  Friday, April 6, 2007
• Opening Time:  10:00 am PST
  
  

After Tuesday, January 23, the Request for Proposal (RFP) documents may be obtained electronically by download from the Lane County Internet website at http://www.lanecounty.org/hhs, or they may be examined by contacting the Procurement Manager.

All communications related to this RFP should be made by mail or by e-mail to julie.losco@co.lane.or.us.  The secured electronic copy of the RFP and its addenda maintained by Lane County shall be the master and controlling document.

Each proposal must be submitted in the requested format.  All Vendors shall be required to comply with the provisions of ORS 656.017 regarding Workers' Compensation or be exempt under ORS 656.126.  Each RFP must contain a statement as to whether the Vendor is a resident vendor, as defined in ORS 279A.120.  All Vendors must be Equal Opportunity Employers.

Lane County may reject any proposal not in compliance with all prescribed public procedures and requirements and instructions in this RFP, and may reject for good cause any or all proposals upon a finding by Lane County that it is in the public interest to do so.

Any changes to or interpretations of RFP documents shall be accomplished by Addenda which, if issued, will be posted to the Internet and may be read or downloaded from the Lane County web site at http://www.lanecounty.org/hhs.  A copy of the addenda will also be available from the Procurement Manager. 

The Procurement Manager has established a Procurement Library for this RFP.  The documents in this library include information which is intended as support or background information to assist Vendors, and not required to be included or addressed in a proposal.  There is no requirement for Vendors to access the Procurement Library but vendors are encouraged to review documents in the Procurement Library in preparation for the development of their proposals.  LaneCounty has made documents in the Procurement Library available in electronic format available for viewing at the bottom of this page.

From time to time throughout the period of this procurement, the Procurement Manager may add documents to the Procurement Library.  Vendors who have submitted the Acknowledgement of Receipt of RFP Form (see Section 9.0, Appendix C) by the deadline required in the Procurement Schedule (see Section 4.0) will be notified via e-mail of any additions to the Procurement Library.

It is the Vendor’s full responsibility to obtain from Lane County all addenda issued prior to the proposal submission deadline.  Addenda so issued are to be covered in the proposal and are part of the proposal documents.  Failure to address matters contained in addenda could lead to rejection of entire proposal as non-responsive.  Vendor or any third party interpretations, corrections or changes made in any other manner will not be binding, and Vendors shall not rely upon such interpretations, corrections, or changes.  In case of doubt or differences of opinion as to the interpretation of provisions of the RFP, the decision of Lane County shall be final and binding upon all parties.

Subject to changes based in part on Vendor’s actions, it is intended that the following dates will govern this procurement

The anticipated schedule shown above expresses the present intent of the COUNTY.  It is not a representation, agreement or promise that, in fact, any projected date will be met.  LaneCounty may change the proposal submission deadline and opening and will post notice of any such change on the website and notify anyone who has returned a completed the “Acknowledgement of Receipt of Request for Proposals Form” by the required deadline.  

RFP Documents

Management Information System RFP - Adobe PDF

Management Information System RFP - Word Format

Acknowledgement of Receipt of RFP - Adobe PDF

Cost Proposal Form - Adobe PDF

Notice of Intent to Award - Adobe PDF

UNI/CARE Proposal - Adobe PDF

 

Question & Answer (Set #1 - Posted 3/2/2007) - Adobe PDF Format 

Question & Answer (Set #2 - Posted 3/15/2007) - Adobe PDF Format 


Procurement Library

(All documents in Adobe PDF format)