BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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 MONDAY, OCTOBER 27, 2003 - JOINT BOARD OF COMMISSIONERS/FLORENCE AND DUNES CITY CITY COUNCIL MEETING

4:30 p.m. - Annual Florence Jail Inspection with Lane County Board of Commissioners

5:30 p.m. - Joint Dinner Meeting ††(Florence Events Center, 715 Quince Street, Florence) (View Material)

 

1.DISCUSSION/Promotion of City/County Partnership/County Road Fund Meeting Scheduled for November 25, 2003. (Commissioner Sorenson and Ollie Snowden)

 

2.DISCUSSION/Lane County Human Rights Advisory Committee Work. (Commissioner Sorenson)

 

3.DISCUSSION/Casino/Community Impact Task Force Report. (Arnold Buchman)

 

4.DISCUSSION/Future of Undeveloped Park Properties in Florence Area. (Ollie Snowden and Howard Schussler)

 

5.DISCUSSION/Dunes City/Steps that are Being Taken to Monitor Potential Risks to the Watershed. (Commissioner Morrison)

 

6.DISCUSSION/Dunes City/Enforcement of Land Use Laws. (Commissioner Morrison)

 

7.DISCUSSION/Dunes City/Current Status of Law Enforcement Personnel/Level of Protection for Dunes City. (Sheriff or Representative)

 

8.DISCUSSION/Dunes City/Update of Clear Lake Road Expansion. (Ollie Snowden).

 

9.DISCUSSION/Dunes City/Background about the "Floating Porta-Potty." (Rich Fay)

 

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WEDNESDAY, OCTOBER 29, 2003 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.††††††(Commissionersí Conference Room)

 

#1.PUBLIC COMMENTS

(Maximum time 20 minutes:Speakers will be limited to 3 minutes.If the number wishing to testify exceeds 7 speakers, each speaker's time may be reduced to fit within 20 minutes.)

 

2.COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

3.REGULAR BUSINESS

 

a.ORDER 03-10-29-1H/In the Matter of Entering into a Loan Agreement with the Network for Oregon Affordable Housing("NOAH") for Permanent Financing of the Sheldon Village (Phase II) Affordable Housing Development, Eugene, Oregon. (James McCoy) (5 min.) (View Material)

 

b.ORDER 03-10-29-2H/In the Matter of Accepting a Bid and Awarding Contract #03-C-0066 for the Laurelwood Reconstruction: Phase Four. (Don Williams) (5 min.) (View Material)

 

4.CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * *

 

a.Approval of Minutes:

May 21, 2003, HACSA, 9:00 a.m.

June 11, 2003, HACSA, 9:00 a.m.

September 21, 2003, HACSA, 9:00 a.m.

 

END OF CONSENT CALENDAR * * * *

 

5.EXECUTIVE SESSION as per ORS 192.660

 

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WEDNESDAY, OCTOBER 29, 2003 - REGULAR MEETING

(following HACSA)††††††††(Commissionersí Conference Room)

 

1.ADJUSTMENTS TO THE AGENDA

 

# 2.PUBLIC COMMENTS

(Maximum time 20 minutes:Speakers will be limited to 3 minutes.If the number wishing to testify exceeds 7 speakers, each speaker's time may be reduced to fit within 20 minutes.)

 

3.EMERGENCY BUSINESS

 

4.COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

5.COUNTY ADMINISTRATION

 

a.Announcements

 

6.PUBLIC WORKS

 

a.ORDER 03-10-29-1/In the Matter of Approving a Project Design Concept for North Game Farm Road MP 0.413 to MP 1.69 Based on the Design Concept in Exhibit B; and Authorizing Staff to Prepare A Right-of-Way Plan Necessary to Construct the Road, Pursue All Necessary Planning Actions and Prepare Plans and Specifications for Improvement of Said Road. (Sonny Chickering) (30 min.) (View Material)

 

7.CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.There will be no separate discussion of these items.If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

A.Approval of Minutes:

July 17, 2003, Joint BCC/Lane County Fair Board Meeting, 11:45 a.m.

October 1, 2003, Regular Meeting, 9:00 a.m.

October 1, 2003, Regular Meeting, 1:30 p.m.

October 15, 2003, Regular Meeting, 9:00 a.m.

 

B.County Administration

 

1)ORDER 03-10-29-2/In the Matter of Appointing a Member to Fill a Vacancy on the Public Safety Coordinating Council. (View Material)

 

C.County Counsel

 

1)ORDER 03-10-29-3/In the Matter of Delegating Authority to the County Administrator to Execute a Lease with the Oregon Military Department.

 

D.Health and Human Services

 

1)ORDER 03-10-29-4/In the Matter of Accepting Intergovernmental Agreement No. 2942 with the Oregon Department of Corrections for the Period from November 1, 2003 through June 30, 2005in the Amount of $16,233,539. (View Material)

 

2)ORDER 03-10-29-5/In the Matter of Accepting a Grant from the Federal Office of Juvenile Justice and Delinquency Prevention (OJJDP) for $100,000 for the Drug-Free Communities Support Program. (View Material)

 

E.Management Services

 

1)ORDER 03-10-29-6/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Michael and Dena Trudell for $3,000 (Map # 16-01-18-40-00100, Adjacent to 38482 Wendling Road, Marcola). (View Material)

 

F.Public Safety

 

1)ORDER 03-10-29-7/In the Matter of Accepting a State Domestic Preparedness Equipment Program Grant in the Amount of $92,500 and Delegating Authority to the County Administrator to Execute the Grant Document and All Other Related Documents. (View Material)

 

2)ORDER 03-10-29-8/In the Matter of Approving Amendment No. One (1) to Pharmaceutical Services Agreement With Contract Pharmacy Services, Inc. to Provide Inmate Pharmacy Services to Lane County Adult Corrections Facility. (View Material)

 

G.Public Works

 

1)ORDER 03-10-29-9/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1135 (Bryson-Sears Road) (20-03-25). (View Material)

 

2)ORDER 03-10-29-10/In the Matter of Releasing and Dedicating a Parcel of County Owned Real Estate, as a Public Road. (17-03-19) (Robin Hood Ave.) (Co.Rd. No. 1792). (View Material)

 

3)ORDER 03-10-29-11/In the Matter of the Vacation of a Portion of Pine Street Located Between Blocks 36 and 37 of the Amended Plat El Carmel Addition to Glenada, as Platted in 1914, and Recorded in Book 7, Page 14, Lane County, Oregon Plat Records, Without a Public Hearing and Adopting Findings of Fact (19-12-02-32). (View Material)

 

4)ORDER 03-10-29-12/In the Matter of Awarding a Contract to McKenzie Commercial Contractors, Inc., in the Amount of $157,290.00, for Florence Zone Shop Miscellaneous Improvements - 2003, Contract #03/04-04. (View Material)

 

5)ORDER 03-10-29-13/In the Matter of Authorizing the Sale of Non-Exclusive Easement for Ingress and Egress Across a Portion of County-Owned Road Fund Real Property Located Near Nebraska Street in Eugene and Identified as Tax Lot 1500 on Map 17-04-28-11 to Corey Hubbard and Gayle Hubbard. (View Material)

 

H.Youth Services

 

1)ORDER 03-10-29-14/In the Matter of Awarding a Contract to Oregon Social Learning Center for $101,304 to Provide Treatment Foster Care for High-Risk, Delinquent Youth Referred by the Lane County Department of Youth Services. (View Material)

 

2)ORDER 03-10-29-15/In the Matter of Awarding a Contract to Looking Glass Youth & Family Services, Inc. for $238,414 to Provide Shelter Care for Delinquent Youth Referred by the Lane County Department of Youth Services. (View Material)

 

END OF CONSENT CALENDAR * * * * 

 

WEDNESDAY, OCTOBER 29, 2003 - REGULAR MEETING (Continued)

 

8.HEALTH AND HUMAN SERVICES

 

a.ORDER 03-10-29-16/In the Matter of Accepting a Grant from the U.S. Department of Justice, Office of Justice Programs, in the Amount of $250,000 for Sex Offender Management Services; Increasing Revenues and Expenditures in the Department of Health & Human Services Budget (Fund 286) by $90,420; and Establishing a .68 FTE Mental Health Specialist in the Department of Health & Human Services. (Rob Rockstroh) (5 min.) (View Material)

 

9.MANAGEMENT SERVICES

 

a.ORDER 03-10-29-17/In the Matter of Award of Bid LCP 2003-04 for Optical Scan Vote Tabulation System. (Annette Newingham) (15 min.) (View Material)

 

b.ORDER 03-10-29-18/In the Matter of Appointing Three (3) New Members, Two (2) Associate Members, and Reappointing One (1) Member to the Human Rights Advisory Committee. (Laura Yergan) (10 min.) (View Material)

 

10.CORRESPONDENCE TO THE BOARD

 

a.Letter from Hershner, Hunter, et. al. - Fern Ridge Dam Repair/Junction City Water Control District. (View Material)

 

11.COMMISSIONERS' ANNOUNCEMENTS

 

12.REVIEW ASSIGNMENTS

 

13.EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

14.OTHER BUSINESS

 

______________________________________________________________________________

 

WEDNESDAY, OCTOBER 29, 2003 - VOLUNTEER APPRECIATION LUNCHEON

12:00 Noon††††††††(Commissioners' Conference Room)

 

______________________________________________________________________________

WEDNESDAY, OCTOBER 29, 2003 - REGULAR MEETING

1:30 p.m.††††(Commissionersí Conference Room)

 

#15.PUBLIC HEARINGS

 

a.PUBLIC HEARING AND ORDER 03-10-29-19/In the Matter of Upholding the Decision of the Director of Public Works Denying a Driveway Access to Property at 92256 Marcola Road Identified as Tax Lot 16-01-18-40 1900. (Frank Simas) (View Material)

 

16.PUBLIC SAFETY

 

a.REPORT/Emergency Declaration Process. (Linda Cook) (View Material)

 

17.COMMISSIONERS' ANNOUNCEMENTS

 

18.CORRESPONDENCE TO THE BOARD

 

19.OTHER BUSINESS

 

*NOTE:Estimated Times

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*NOTE:Next scheduled Board of Commissioners' Meeting Tuesday, November 4 and/or Wednesday, November 5, 2003.