BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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WEDNESDAY, NOVEMBER 12, 2003 - BOARD OF HEALTH MEETING

9:00 a.m.        (Commissioners’ Conference Room)

 

#1.  PUBLIC COMMENTS

 

(Maximum time 20 minutes:  Speakers will be limited to 3 minutes. If number wishing to testify exceeds 7 speakers, each speaker's time may be reduced to fit within 20 minutes.)

 

2.  REGULAR BUSINESS

 

a.  REPORT/Semi-Annual Board of Health Report. (15 min.) (View Material)

 

______________________________________________________________________________

 

WEDNESDAY, NOVEMBER 12, 2003 - REGULAR MEETING

(following Board of Health)        (Commissioners’ Conference Room)

 

1.  ADJUSTMENTS TO THE AGENDA

 

# 2.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers will be limited to 3 minutes. If number wishing to testify exceeds 7 speakers, each speaker's time may be reduced to fit within 20 minutes.)

 

3.  EMERGENCY BUSINESS

 

4.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

5.  RESOLUTIONS

 

a.  RESOLUTION AND ORDER 03-11-12-1/In the Matter of Proclaiming November 2003 as Runaway Prevention Month. (Alicia Hays) (9:30 A.M. TIME CERTAIN) (View Material)

 

6.  MANAGEMENT SERVICES

 

a.  ORDER 03-11-12-2/In the Matter of Award of Bid LCP 2003-07 for a Materials and Services Contract for the Lane County Sheriff's Office Dispatch Telephone System Vesta Pallas in the Amount of $231,750.74. (David Suchart) (5 min.) (View Material)

 

b. ORDER 03-11-12-3/In the Matter of Award of Bid LCP 2003-06 for a Materials and Services Contract for the Lane County Sheriff's Office Communications Console Furniture in the Amount of $64,264, Plus Options 2-4 in the Amount of $4,032, for a Total Price of $68,296. (David Suchart) (5 min.) (View Material)

 

7.  COMMISSIONERS' BUSINESS

 

a.  ORDER 03-11-12-4/In the Matter of Appointing a Commissioner as the Voting Delegate to the Council of Forest Trust Land Counties. (Commissioner Morrison) (10 min.) (View Material)

 

8.  COUNTY ADMINISTRATION

 

a.  Announcements (View Material)

 

b.  REPORT/County Administrator's Quarterly Report Regarding the USA Patriot Act. (Bill VanVactor) (10 min.) (View Material)

 

c.  ORDER 03-11-12-5/In the Matter of Requesting that Lane County be Granted Cooperating Agency Status in Future Bureau of Land Management Planning Activities. (John Arnold) (10 min.) (View Material)

 

d.  ORDER 03-11-12-6/In the Matter of Amending Chapter 3 of the Lane Manual to Add a Lay Citizen to the Economic Development Standing Committee (LM 3.515). (Peter Thurston) (10 min.) (View Material)

 

e.  ORDER 03-11-12-7/In the Matter of Approving Contracts Totaling $152,000 for 2003-04 Rural Tourism Marketing Program (RTMP) Projects in the Cities of Oakridge, Lowell, Westfir, Coburg, Cottage Grove, Veneta, Creswell, Junction City, Florence, and Dunes City and Services in the McKenzie River Valley to be Completed by McKenzie River Chamber of Commerce. (Peter Thurston) (10 min.) (View Material)

 

f.  DISCUSSION/Airport Letter. (Bill VanVactor) (10 min.) (View Material)

 

9.  CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * *( 2 min.)

 

A.  Approval of Minutes:

October 29, 2003, Regular Meeting, 1:30 p.m.

 

B.  Assessment and Taxation

 

1)  ORDER 03-11-12-8/In the Matter of Amending Chapter 60 of Lane Manual to Add and Revise Certain Fees Charged by the Department of Assessment and Taxation (LM 60.845). (View Material)

 

C.  Children and Families

 

1)  ORDER 03-11-12-9/In the Matter of Approving the Lane County Commission on Children and Families Initial Budget Distribution Report for the 2003-2005 State Biennium. (View Material)

 

D.  County Counsel

 

1)  ORDER 03-11-12-10/In the Matter of Amending Chapter 54 of the Lane Manual to Update the Emergency Operations Plan Line of Succession (LM 54.020). (View Material)

 

2)  ORDER 03-11-12-11/In the Matter of Amending Chapter 3 of the Lane Manual to Establish Parameters to Avoid a Conflict of Interest on the Board of Property Appeals (LM 3.554). (View Material)

 

E.  Public Works

 

1)  ORDER 03-11-12-12/In the Matter of Ratifying the County Administrator's Execution of an Intergovernmental Agreement with the Oregon Department of Transportation (ODOT) with Cover Letter For Power Costs Related to Traffic Signal and Off-Ramp in City of Coburg. (View Material)

 

2)  ORDER 03-11-12-13/In the Matter of Awarding a Contract to Pacific Utility Equipment Co., in the Amount of $57,612.00, with Trade-In for the Purchase of One (1), New, Single-Drum Vibratory Soil Compactor, Contract FY03/04 FS-02. (View Material)

 

3)  ORDER 03-11-12-14/In the Matter of Vacating a Portion of “A” Street and a Portion of the Exterior Boundary of the Plat of Goshen, as Recorded in Volume W, Pages 349 and 512, Lane County, Oregon Deed Records, Without a Public Hearing and Adopting Findings of Fact (18-03-23-1). (View Material)

 

4)  ORDER 03-11-12-15/In the Matter of Vacating a Portion of the Exterior Boundary of Land Partition Plat Number 94-P0526, Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (20-03-32-3). (View Material)

 

5)  ORDER 03-11-12-16/In the Matter of Vacating Portions of the Platted Parcel Lines of Land Partition Plat Number 91-P0083, as Platted and Recorded in Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (19-15-15 & 22). (View Material)

 

6)  ORDER 03-11-12-17/In the Matter of Vacating a Portion of the Exterior Boundary Line of Porter Acres, as Platted and Recorded in Book 5, Page 6, Lane County, Oregon Plat Records, Without a Public Hearing and Adopting Findings of Fact (18-03-29). (View Material)

 

7)  ORDER 03-11-12-18/In the Matter of Denying the Petition to Vacate the Public Alley in Block 24 of Heceta Beach, as Platted and Recorded in Book 7, Page 25, Lane County, Oregon Plat Records (18-12-04-13 & 42). (View Material)

 

8)  ORDER 03-11-12-19/In the Matter of Awarding a Contract to Farwest Truck Center, in the Amount of $103,512.00, with Trade-In, for the Purchase of One (1), New Truck Chassis Mounted Knuckleboom/Packer, Contract FY03/04FS. (View Material)

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, NOVEMBER 12, 2003 - REGULAR MEETING (Continued)

 

10.  HEALTH AND HUMAN SERVICES

 

a.  ORDER 03-11-12-20/In the Matter of Accepting a Grant from the Federal Department of Justice, Office on Violence Against Women (OVW), in the Amount of $499,997 for a Pre-Trial Monitoring Program for Families Experiencing Domestic Violence; Increasing Appropriations and Expenditures in Health & Human Services (Fund 286) in the Amount of $169,953 and Establishing a  0.5 FTE Office Assistant Position in the Department of Health & Human Services. (Rob Rockstroh and Linda Eaton) (10 min.) (View Material)

 

11.  PUBLIC SAFETY

 

a.  REPORT AND DISCUSSION/Lane County Sheriff's Office. (Jan Clements) (60 min.) (View Material)

 

12.  CORRESPONDENCE TO THE BOARD

 

13.  COMMISSIONERS' ANNOUNCEMENTS

 

14.  REVIEW ASSIGNMENTS

 

15.  EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

16.  OTHER BUSINESS

 

1:30 p.m.      (Commissioners’ Conference Room)

 

#17.  PUBLIC HEARINGS

 

a.  PUBLIC HEARING AND ORDER 03-11-12-21/In the Matter of Authorizing the Transfer to the City of Eugene for Public Purposes Surplus County Owned Real Property Identified as Assessor’s Map #18-04-08-00-00200 (Adjacent to 29323 Gimpl Hill Road, Eugene). (Jeff Turk) (View Material)

 

18.  PUBLIC WORKS

 

a.  FIFTH READING AND DELIBERATION Ordinance PA 1191/In the Matter of Adopting Amendments to the Rural Comprehensive Plan and the Coburg Comprehensive Plan to Enlarge the Coburg Urban Growth Boundary and Redesignate Affected Lands from a Rural Comprehensive Plan Designation of Agricultural Lands to a City Plan Designation of Parks, Recreation and Open Space and Rezone These Affected Lands from a Lane Code Chapter 16 District of EFU-40 to a Lane Code Chapter 10 District of Public Reserve; Adopting Savings and Severability Clauses and Declaring an Emergency (File PA 03-5277; City of Coburg)  (NBA & PM 7/16/03, 7/30/03, 8/27/03 & 9/24/03). (Jerry Kendall) (15 min.) (View Material)

 

19.  COMMISSIONERS' ANNOUNCEMENTS

 

20.  CORRESPONDENCE TO THE BOARD

 

21.  OTHER BUSINESS

 

*NOTE:  Estimated Times

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*NOTE:  Next scheduled Board of Commissioners' Meeting Tuesday, November 25.