BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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TUESDAY, MARCH 18, 2003 - WORK SESSION

9:00 a.m.        (Commissioners' Conference Room)

 

1.  ADJUSTMENTS TO THE AGENDA

 

# 2.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

3.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

4.  EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

5.  COUNTY ADMINISTRATION

 

a.  Announcements

 

b.  ORDER 03-3-18-1/In the Matter of Approving a Gain Sharing Pilot Project for Departments Budgeted Within the Discretionary General Fund. (Doug Harcleroad, Jim Gangle, Rich Schulz and Anette Spickard) (30 min.) (View Material)

 

c.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1187/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan Diagram for Property Within the Lower River Road Nodal Development Area, with Concurrent Automatic Amendment to the River Road-Santa Clara Urban Facilities Plan Land Use Diagram; and Adopting a Severability Clause. (Second Reading and Public Hearing: Wednesday, April 9, 6:00 p.m., Joint BCC/Eugene City Council Meeting, City of Eugene Council Chambers) (Jan Childs) (15 min.) (View Material)

 

d.  DISCUSSION/Request for Title III Funds to Pay for State Forestry Department in Lane County During Month of June. (Rick Rogers, Manager, State Forestry Department-Veneta) (10:00 A.M. TIME CERTAIN) (15 min.) (View Material)

 

6.  PUBLIC WORKS

 

a.  ORDER 03-3-18-2/In the Matter of Accepting a Boating Facilities Grant from the Oregon State Marine Board for Boating Improvements at Armitage Park, Appropriating $25,000 in Fund 216, and Delegating Authority to the County Administrator to Sign the Cooperative Agreement. (Jake Risley) (15 min.) (View Material)

 (View Material Part 2)

 

7.  REVIEW ASSIGNMENTS

 

8.  COMMISSIONERS' ANNOUNCEMENTS

 

9.  EMERGENCY BUSINESS

 

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WEDNESDAY, MARCH 19, 2003 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.        (Commissioners’ Conference Room)

 

#1.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

2.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

3.  REGULAR BUSINESS

 

a.  REPORT/Review of Audit Report and Project Based Accounting Report. (Larry A. Abel) (10 min.) (View Material)

 

b.  REPORT/A Final Report to the Board on FY 2002 Public Housing Assessment System (PHAS) Results. (Don Williams) (10 min.) (View Material)

 

4.  CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

a.  Approval of Minutes:

November 6, 2002, HACSA, 9:00 a.m.

December 18, 2002, HACSA, 9:00 a.m.

February 5, 2003, HACSA, 9:00 a.m.

 

b.  ORDER 03-3-19-1H/In the Matter of Accepting a Bid and Awarding a Contract for Purchase of Insulated Vinyl Replacement Windows, Weatherization of Homes Project 03-M-0021. (View Material)

 

c.  ORDER 03-3-19-2H/In the Matter of Amending the Agency's Personnel Policy. (Larry A. Abel) (View Material)

 

END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * *

 

5.  EXECUTIVE SESSION as per ORS 192.660

 

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WEDNESDAY, MARCH 19, 2003 - REGULAR MEETING

(following HACSA)          (Commissioners’ Conference Room)

 

1.  ADJUSTMENTS TO THE AGENDA

 

# 2.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

3.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

4.  EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

5.  COUNTY ADMINISTRATION

 

a.  Announcements

 

6.  PUBLIC WORKS

 

a.  FIFTH READING AND DELIBERATION/Ordinance No. PA 1180/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan Diagram to Apply the ND-Nodal Development Designation to Property Within the Chase Gardens Nodal Development Area; Amending The Text of Section 13 of the Willakenzie Area Plan to Replace Pages 71-74; Amending the Willakenzie Area Plan Land Use Map; and Adopting a Severability Clause. (NBA & PM 8/28/02, 9/18/02, 12/4/02 & 1/15/03) (Jan Childs) (15 min.) (View Material)

 

b.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance  PA 1188/In the Matter of Amending the Lane County Rural Comprehensive Plan to Revise the “Significant Mineral and Aggregate Resources Inventory”, Redesignate From “Forest” to “Natural Resource: Mineral”, Rezone From “F-1/Non-Impacted Forest Lands” to “QM/Quarry And Mine Operations” and Allow Mining For 40 Acres of Land Pursuant to Lane Code 16.400 And 16.252 and the Goal 5 Oregon Administrative Rules (OAR 660-023); and Adopting Savings and Severability Clauses (File PA 99-5144; B. J. Equipment Company). (Second Reading & Public Hearing:  April 16, 2003, 1:30 p.m., BCC Conference Room) (Thom Lanfear) (15 min.) (View Material)

 

7.  CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

A.  Approval of Minutes:

October 30, 2002, Regular Meeting, 9:00 a.m.

October 30, 2002, Regular Meeting, 1:30 p.m.

December 18, 2002, Work Session, 1:30 p.m.

February 5, 2003, Regular Meeting, Following MWSD

February 19, 2003, Regular Meeting, 9:00 a.m.

 

B.  Health and Human Services

 

1)  ORDER 03-3-19-1/In the Matter of Ratifying the County Administrator's Decision to Sign a Grant Application to the U.S. Department of Justice, Office of Justice Programs, Office on Violence Against Women, for the Safe Havens Program in the Amount of $349,811. (View Material)

 

C.  Public Works

 

1)  ORDER 03-3-19-2/In the Matter of Accepting the Director's Report for Estimated Assessments for Irvington Drive (County Road Number 540) Between M.P. 0.00 and M.P. 1.47. (View Material)

 

2)  ORDER 03-3-19-3/In the Matter of Accepting the Director's Report for Estimated Assessments for River Road (County Road Number 200) Between MP 7.747 and MP 7.366. (View Material)

 

3)  ORDER 03-3-19-4/In the Matter of Amending the Contract with Brown Contracting, Inc. for the Repair of the Central Receiving Station Pit Wall, Increasing the Contract by $25,956 and Extending the Term to March 28, 2003 and Authorizing the County Administrator to Execute the Contract. (View Material)

 

END OF CONSENT CALENDAR * * * * *

 

WEDNESDAY, MARCH 19, 2003 - REGULAR MEETING (Continued)

 

8.  MANAGEMENT SERVICES

 

a.  ORDER 03-3-19-5/In the Matter of Creating a Classification and Salary Range for Assistant Veteran Services Coordinator. (Cindy Tofflemoyer) (20 min.) (View Material)

 

9.  COMMISSIONERS' BUSINESS

 

a.  PRESENTATION/United States Forest Service for a Periodic Alcohol Prohibition on Oregon ATV Riding Areas. (Bruce Gainer, USFS Special Agent; Ed Becker, Dunes Ranger; Bill Helphinstine, Acting Forest Supervisor) (11:00 a.m. TIME CERTAIN) (20 min.)

 

10.  COMMISSIONERS' ANNOUNCEMENTS

 

11.  EMERGENCY BUSINESS

 

Note: REVIEW ASSIGNMENTS:

 

1:30 p.m.      (Commissioners’ Conference Room)

 

#12.  PUBLIC HEARINGS

 

a.  PUBLIC HEARING AND FINAL ORDER 03-3-19-6/In the Matter of Withdrawal of County Road Status (But Not the Public Road Status) From Conley Road (County Road Number 56), Located Off the McKenzie Highway (State Highway Number 126) in Section 32, Township 16 South, Range 3 East of the Willamette Meridian (16-35-32-3). (NBA & PM 1/22/03) (Bob Ezell) (View Material)

 

b.  PUBLIC HEARING AND FINAL ORDER 03-3-19-7/In the Matter of Vacating a Portion of Glenada-Sand Dunes Road, Commonly Known as South Jetty Road (County Road Number 1330) Located Approximately .66 Miles West of U.S. Highway Number 101 in the Southwest Quarter (SW ¼) of Section 34, Township 18 South, Range 12 West of the Willamette Meridian, in Lane County, Oregon (18-12-34). (NBA & PM 1/21/03 & 2/12/03) (Bob Ezell) (View Material)

 

c.  SECOND READING AND PUBLIC HEARING/Ordinance PA 1184/In the Matter of Naming an Unnamed Private Road, Iris Hill Lane (19-05-25 & 26). (NBA & PM 1/21/03) (Bob Ezell)

 

13.  COMMISSIONERS' ANNOUNCEMENTS

 

14.  OTHER BUSINESS

 

*NOTE:  Estimated Times

 

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MONDAY, MARCH 24 - MONDAY, MARCH 31 - SPRING BREAK

 

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TUESDAY, MARCH 25, AND WEDNESDAY, MARCH 26, 2003

 

NO BOARD OF COMMISSIONERS' MEETING

 

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*NOTE:  Next scheduled Board of Commissioners' Meeting Tuesday, April 1 and/or Wednesday, April 2, 2003.