August 14, 2002

9:00 a.m.

Commissioners' Conference Room

PASSED 8/28/02


Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison and Peter Sorenson present.Cindy Weeldreyer was present via telephone.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




The order for the explanatory statement from yesterday was moved to today.




Bill Fleenor, 19359 Highway 126, Mapleton, asked about the status of ODOT funding for the projects that were approved.


Dwyer replied the state performs the project and they have the money.He added the money doesnít go through Lane County.


Morrison suggested Fleenor speak with Bob Pirrie from ODOT.




Weeldreyer expressed concern with the governorís veto and the impacts on Lane Community College.She noted if the legislature didnít override the governorís veto, there would be a significant financial impact to vocational programs at Lane Community College.She sent an e-mail encouraging the Lane County delegation to do what they could to protect the collegeís funding debt.


Dwyer stated the legislature needs to do what is required of them to move the state forward and stop using special mechanisms to go from one crisis to another.


4.EXECUTIVE SESSION as per ORS 192.660








Van Vactor announced that Jeff Towery would start as interim manager in the Land Management Division on Monday.




a.  THIRD READING AND SETTING FOURTH READING AND PUBLIC HEARING/Ordinance PA 1172/In the Matter of Amending the Lane County General Plan Policies (an element of the Lane County Rural Comprehensive Plan) By Revising Goal 3 Agricultural Lands Policies 1, 4, 9, 11, 13 and 14, to Comply with Statewide Planning Goal 3; By Revising Goal 4 Forest Lands Policies 3, 7 and 15 to Comply with Statewide Planning Goal 4; Adopting Savings and Severability Clauses; and Declaring an Emergency (Fourth Reading & Public Hearing: August 28, 2002, 1:30 pm). (NBA & PM 4/3/02 & 4/17/02)


MOTION: to approve a Third Reading and Setting a Fourth Reading and Public Hearing on Ordinance PA1172 on August 28, 2002 at 1:30 p.m.


Morrison MOVED, Sorenson SECONDED.


VOTE: 4-0 (Green out of room).


b.  THIRD READING AND SETTING FOURTH READING AND PUBLIC HEARING/ Ordinance No. 5-02/In the Matter of Amending Chapter 16 of Lane Code to Modify Farm and Forest Zone Classifications and Regulations (LC 16.090, LC 16.100, LC 16.211 and LC 16.212) and Declaring an Emergency (Fourth Reading & Public Hearing: August 28, 2002, 1:30 pm). (NBA & PM 4/3/02 & 4/17/02)


MOTION: to approve the Third Reading and Setting Fourth Reading and Public Hearing OrdinanceNo. 5-02 on August 28, 2002 at 1:30 p.m.


Morrison MOVED, Sorenson SECONDED.


VOTE: 4-0 (Green out of room).






A.Approval of Minutes:

April 17, 2002, Regular Meeting, Following HACSA

April 17, 2002, Regular Meeting, 1:30 p.m.

April 17, 2002, Work Session, 5:30 p.m.

May 29, 2002, Regular Meeting, Following HACSA

May 29, 2002, Joint Elected Official's Meeting, 6:30 p.m.

July 24, 2002, Regular Meeting, Following HACSA

July 24, 2002, Regular Meeting, 1:30 p.m.

July 31, 2002, Regular Meeting, 9:00 a.m.

July 31, 2002, Regular Meeting, 1:30 p.m.


B.Assessment and Taxation


1)ORDER 02-8-14-1/In the Matter of Delegating Authority to the County Administrator to Execute a Contract for Tax Statement Printing and Mailing Services in the Amount of $62,958.50.


2)ORDER 02-8-14-2/In the Matter of A Refund to United Airlines, Inc. in the Amount of $34,894.11.


C.Health and Human Services


1)ORDER 02-8-14-3/In the Matter of Appropriating an Additional $58,368 in Revenue and Expenditures in FY 2002-2003, Fund 286, in the Department of Health & Human Services for Individuals with Developmental Disabilities (CFAA#40).


D.Management Services


1)ORDER 02-8-14-4/In the Matter of Authorizing the Director of Management Services to Effect an Interfund Loan to the General Fund in an Amount Not to Exceed $5,000,000.


E.Public Works


1)ORDER 02-8-14-5/In the Matter of Amending the Bylaws for the Vegetation Management Advisory Committee.


2)ORDER 02-7-2-3/Approving a Project Design Concept and Acquiring Fee or Other Interests in Portions of Certain Real Properties for Improvement of River Road, MP 7.747 to MP 7.366, Based on the Design Concept in Exhibit A; and Authorizing Staff to Prepare a Right-of-Way Plan Necessary to Construct the Road, Pursue All Necessary Planning Actions, Acquire Right-of-Way and Prepare Plans and Specifications for Improvement of Said Road. (NBA & PM 4/16/02, 4/17/02, 5/28/02, 7/2/02 & 7/31/02)




MOTION: to approve the Consent Calendar.


Weeldreyer MOVED, Morrison SECONDED.


VOTE:4-0 (Green out of room).




Morrison stated she received a letter from the Santa Clara Community Organization.She said they asked that the letter (regarding annexation and how Lane County handles the road situations in the Santa Clara area) be distributed to the Board.


Dwyer asked how the transitional agreement with the city would be amended.


Van Vactor suggested either having County Counsel or Public Works prepare an analysis of what the urban transition agreement is based on, or what would be involved in the change.


Weeldreyer noted the Board received a letter from the Lane Arts Council regarding the legislative action on creating the Oregon Cultural Trust.She added it is a community cultural participation grant program.Also, that includes the recommendation of Lane County having a private non-profit or local public entity to serve as the fiscal agent, and the formation of a cultural coalition planning committee. She brought it up at agenda setting and since then, they also received notice from the Secretary of Stateís office requesting a formal process for selecting the fiscal agent.She asked for Board direction on moving this forward.


Wilson said they received a copy of the letter and she gave it to Trina Laidlaw, Assistant County Counsel.Wilson said it would be a normal contract event but if the Board wanted to assign it to County Administration, a process could be worked on.


Weeldreyer wanted to develop a process and implement it.She encouraged the Board to direct County Administration staff to develop a process that would solicit interested parties who would like to be the fiscal agent.


Wilson explained a new process wouldnít have to be developed, that the normal process would be fine.


Sorenson requested an oral report back next week on the status of the letter.








ORDER 02-8-13-6/In the Matter of Directing That the Lane County Planetarium and Learning Center General Obligation Bond Measure Be placed in the state Votersí Pamphlet and Appointing a Committee to Draft an Explanatory Statement.


Wilson announced the appointees are Tom Hoyt, pro; Verna Brown; neutral and Denis Morgan, con.


MOTION: to approve ORDER 02-8-13-6.


Morrison MOVED, Weeldreyer SECONDED.


VOTE: 5-0.


There being no further business, Commissioner Dwyer recessed the meeting at 9:20 a.m.



Melissa Zimmer

Recording Secretary