BOARD OF COMMISSIONERS'

WORK SESSION

December 17, 2002

9:00 a.m.

Commissioners' Conference Room

APPROVED 2/5/03

 

Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison, Peter Sorenson and Cindy Weeldreyer present.Acting County Administrator Dave Garnick, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1.ADJUSTMENTS TO THE AGENDA

 

None.

 

2.PUBLIC COMMENTS

 

Dawn Helwig, Cascade Foothills Library, stated they were interested in the broadband connection going from Lane County to Oakridge.She supported the first connection to Oakridge.She thought it was most economical and made the most sense in terms of lighting more rural communities.She said when the broadband comes to Lowell, they would be able to get a radio signal from Lowell and start up their workforce partnership.She asked the Board to consider this.

 

David Hinkley, Jefferson Westside Neighborhood, reported they met with representatives of St. Vincent de Paul to discuss their proposal regarding the properties on Jefferson Street.†† He said that after reviewing it, the neighborhood executive board endorsed the proposal for St. Vincent de Paul to acquire the two houses and land so they could renovate them and return them to private ownership for the low-income program.He said while the relationship between the neighborhood and the fairgrounds is the best it has been, one of the strained points was what would the footprint of the fairgrounds be like. He stated the Fair Board said they didnít want to expand the fairgrounds and this was the first proposal that would go well with the neighborhood.He noted there was another proposal that his board wasnít supportive of, where they acquire a long-term lease so they could rehab the houses and rent them out through the program.He said the neighborhood group wanted to see the houses and two vacant lots returned to private ownership.

 

3.COMMISSIONERS' REMONSTRANCE

 

Dwyer commented that the action regarding the transportation user fee was in response to citizen inquiries. He visited with the Chamber of Commerce and Legislative Affairs with Springfield.His concern was the lack of the ability to refer it to the people.

 

Sorenson stated he learned that the City of Eugene did not put an emergency clause on their ordinance.

 

Weeldreyer noted there was an op-ed piece in the newspaper that she and Mayor Torrey put in the newspaper as members of the Region 2050 Advisory Board.She stated it discussed the importance of the project and the opportunity for ordinary citizens (that donít ordinarily come to public meetings) to have a way of letting their voices be heard in the work they are doing to plan for the estimated increase in population by the year 2050 that would exceed the current population of Eugene and Springfield.She commented that planning for that growth was a smart thing to do.The said the project is to see what different scenarios would look like if they did nothing or making changes to protect the livability.She wanted input from rural communities.

 

4.RESOLUTIONS

 

None.

 

5.EXECUTIVE SESSION as per ORS 192.660

 

None.

 

6.COMMITTEE REPORTS

 

None.

 

7.COUNTY ADMINISTRATION

 

a.Announcements

 

Van Vactor reported he had been working on PERS issues.

 

8.COMMISSIONERS' BUSINESS

 

a.ORDER 02-12-17-1/In the Matter of ††Approving the Lane County Juvenile Crime Prevention Plan 2001-03 Budget Update.

 

Green explained the Prevention and Juvenile Justice Committee is a committee of the Public Safety Coordinating Council.He said they were under instructions as a result of the special session to reduce their juvenile crime prevention budget by 2.8 percent. He noted the PSCC had approved this item and advanced it to the Board.He stated the total amount out of a $3.1 million budget is $89,502.He noted the Prevention and Juvenile Justice Committee reviewed the information and sent requests to the providers that would tell what their agencies could absorb and the impact to the agency by the reduction.He commented this was the first cut. He noted these reductions were taken out of prevention services, not basic services. He wanted Board approval.

 

MOTION:to approve ORDER 02-12-17-1.

 

Green MOVED, Morrison SECONDED.

 

Sorenson asked if the Board had to do this.

 

Susan Sowards, LCOG, responded they had to do this because this passed in the special session.She noted this was already in effect and would not be impacted by the January measure.

 

VOTE: 5-0.

 

9.PUBLIC WORKS

 

a.ORDER 02-12-17-2/In the Matter of Electing to Continue Lane County Authorization of Wildlife Habitat Conservation and Management Plans in Farm and Forest Zones. (OAR 635-430-000-635-430-100)

 

Bill Sage, Land Management, reported that since 1988, Lane County had been involved in a voluntary program where private property owners could link up with representatives from the Oregon Department of Fish and Wildlife and craft a habitat management conservation plan.He noted in September 2002, the Board adopted a habitat conversation plan as a permitted use in the farm zone and in the F2 zone.He added there was an amendment and a statute in the last legislative assembly that gave the counties an option to opt out of this program by January 1, 2003.He noted this had a different consequence to it. He said if they donít opt out (which they are not recommending the Board does) prior to January 1, 2003, then they do not have that choice thereafter.He said staff recommended the Board adopt this resolution saying they are electing to stay in the program.

 

MOTION: to approve ORDER 02-12-17-2.

 

Morrison MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

b.ORDER 02-12-17-3/In the Matter of Awarding a Contract for Grant Management Services for the Purposes of the Provision of Grant Driven Projects to Improve the Natural Features of Howard Buford Recreation Area to the Friends of Buford Park and Mt. Pisgah with Any Payment for Services from Grant Awards.

 

Rich Fay, Parks, explained this came about when they put out an RFP to contract with one or more businesses for the provision of the grant management services in October.He said the purpose is to provide for raising funds, administering grants and complying with the requirements of a third party funding source.He said the projects include riparian enhancement, western pond turtle habitat, native plant nursery, exotic weed control, prescribed burns, trail planning and construction and maintenance and research for projects in the park.

 

Fay noted they received one application from the Friends of Buford Park and Mt. Pisgah.He said they did scoring on their criteria and they are recommending that Friends of Buford Park are selected to enter into a contract that would allow them to apply, administer and receive payment from the grants, but not from any County funds.

 

Morrison was in support of this.She wanted a report back on an annual basis noting what grants were awarded and what type of projects were produced.

 

MOTION: to approve ORDER 02-12-17-3.

 

Morrison MOVED, Green SECONDED.

 

VOTE: 5-0.

 

 

 

10.INFORMATION SYSTEMS

 

a.ORDER 02-12-17-4/In the Matter of Amending the Contract to PeopleSoft for Maintenance on the PeopleSoft Financials and Human Resources Software for the Amount of $1,171,587 and Authorizing the County Administrator to Sign the Appropriate Documents.

 

Tony Black, Information Services, explained when they purchased PeopleSoft, they originally signed a five-year maintenance agreement that expired in September 2002.He added in August 2002 they received an invoice from PeopleSoft for the next year and it had doubled the contract.He noted in 1998 they paid the first annual maintenance for PeopleSoft at $85,000 and it was initially established at an 8% cap over the course of the five years.He said when they received the invoice in August, the maintenance fee doubled to $204,000.He added when the contract comes up again, they would be negotiating it for $357,000.

 

Black discussed the different scenarios (Copy in file).

 

MOTION: to approve ORDER 02-12-17-4.

 

Morrison MOVED, Weeldreyer SECONDED.

 

Green asked for Dave Garnick, Senior Management Analystís, opinion.

 

Garnick responded he thought this was a good deal and they worked hard to bring the costs down.He said they would be avoiding about $800,000 in costs and by partnering with Springfield, it keeps the costs down for both jurisdictions.

 

VOTE:5-0.

 

11.MANAGEMENT SERVICES

 

a.REPORT BACK/Renovation by Affordable Housing Developers of County Properties Adjacent to the Fairgrounds.

 

Jeff Turk, Management Services, reported that in August he and Warren Wong, Fairgrounds, brought to the Board a matter involving properties that the fairground manages along Jefferson.He noted at that time the Fair Board had given a recommendation to sell two of the properties (one is a vacant lot and one is a property with a house at the corner of 14th and Jefferson), and to move a house at the corner of 13th and Jefferson.He stated at that time the Board expressed reservations and an interest in keeping the property and asked him to contact affordable housing providers.He said he went to the Housing Policy Board in October and discussed the Countyís desire to hear any proposals in using the houses either on or off site.He asked that they respond to him within 30 days to see if there was any interest.He noted initially there was no interest expressed by anyone.He added recently he spoke with Anne Williams, St. Vincent de Paul, who expressed an interest in using the properties.She submitted a proposal to the Board for a possible use of the properties.He said the first proposal was using the housing where St. Vincent de Paul would renovate the properties and use them as rental properties for affordable housing.He said it would require that St. Vincent de Paul have use of the land for 15 years to make it worth their while for the investment.He added the other proposal that was made would go toward their home ownership program that would require ownership of the properties.

 

Green thought Lane County should retain ownership and give staff direction to entertain a proposal by St. Vincent de Paul.He didnít want to give up ownership of the property at this point in time.

 

MOTION: to approve Option 4.

 

Green MOVED, Weeldreyer SECONDED.

 

Green noted the Fair Board managers have tried to work with the neighbors but things change about keeping the facility viable and sometimes it is hard to provide a facility that is conducive to the area. He thought the Board would be pleased with the end result.

 

Sorenson asked if the Fair Board was comfortable with this option.

 

Wong responded the Fair Board would be fine with the motion.He said their interest is to see the properties either removed or put back into the housing market and this meets that goal.He added it also preserves for the County and the Fair Board the option to use the property later on.He stated that this current Fair Board was not interested in moving eastward toward Jefferson Street and there are no plans to do that.

 

Williams said the option she preferred was for the Fair Board to release land and have them become home ownership.She said the issue is to preserve the character and affordability of the neighborhood.

 

VOTE: 5-0.

 

12.EMERGENCY BUSINESS

 

None.

 

There being no further business, Commissioner Dwyer adjourned the meeting at 11:25 a.m.

 

 

Melissa Zimmer

Recording Secretary