July 17, 2002

following HACSA

Commissioners’ Conference Room

APPROVED 10/16/02


Commissioner Bill Dwyer presided with Commissioners Anna Morrison and Peter Sorenson present.  Bobby Green, Sr., and Cindy Weeldreyer were present via telephone. Acting County Administrator Dave Garnick, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Dwyer noted there was a mistake in 8. 4. d), the correct amount should be $228,507.20.




Jim Seaburry, 3294 Stark, Santa Clara, appeared on behalf of 58 property owners in Santa Clara who had recently become an island due to ORS 199.  He asked the Board to go to the City of Eugene for de-annexation of up to one foot of Santa Clara Avenue so they could become a non-island entity and retain their right to vote to become part of the City of Eugene.


Wilson explained that Seaburry’s request was to de-annex.  She hadn’t examined the opportunity for the County to take such an action.  She was aware of the situation that resulted where 58 property owners were not given an opportunity to provide remonstrance on the annexation that took place.  She said that was one way the state law was written. She added, of the affected territory that was actually annexed, only those people within the territory had the opportunity to do the remonstrance.  She said the statute did not address the 58 properties becoming an island.  She said given there was a request to the Boundary Commission to do the annexation and the Boundary Commission approved it.  She didn’t know how successful a request would be to undue the annexation.


Green requested that Wilson study the implications to see if it would be in the public’s best interest.  He didn’t think the County should be de-annexing property that had gone through a legal process.


Wilson suggested if the Board wanted faster information, she could invite staff from the Boundary Commission to attend a Board meeting to review it with the Board.


Seaburry believed the way ORS 199 had been written, that everything had been done legally.  He said it was a matter of good will by the City of Eugene.  He encouraged the Board (for future road annexations) that they check for both sides of the roads to be annexed and if there are unmannered properties, that they do not approve that portion of the annexation of the road.  He said that is what caused this problem.


Morrison requested further information, as this was not the only problem that would be coming to the Board.


Dwyer suggested bringing in the Boundary Commission.  He thought Morrison should take the lead in asking the city if it was possible.


Morrison wasn’t willing to do that.  That is why she asked Wilson to do the research.


Sorenson recommended that Wilson not do legal research, but bring in officials from the Boundary Commission and the city to have the Board ask questions about the annexation.


Green hoped there would be a legislative fix.  He didn’t think there was anything Lane County could do, but suggested the legislative committee review this.


Morrison said they have to review the long-term impacts before they make any decision.


Weeldreyer requested when a work session is put together with the Boundary Commission and city officials, that Seaburry and the neighborhood association be notified.


Mike Vermillion,  1200 Highway 99 North,  Eugene, spoke about the Planetarium.  He asked the Board to consider putting a general obligation bond measure on the ballot for November to build the facility at the fairgrounds.  He said they had a good working relationship with the fair board.  He noted the vision had broadened since they reviewed this and it would benefit the kids of Lane County.  He wanted to see the Learning Center built as it would enhance the quality of education and significance of opportunities for life long learning for adults.  He noted their time lines, process and mission was not as broad as the County’s.  He thought Lane County was in a better position to do this.  He requested that the Board add this measure to the previous measures.  He said the cost for construction is $10 million.  He asked that there be a provision that they would have to raise $1.5 million through an endowment to keep it operating.  He noted there are people in the community who had committed to try to raise $1.5 million and that would be raised before any bonds were sold.


Green asked if the Lane ESD could put this measure on the ballot.


Wilson responded she didn’t know.


Vermillion stated they could put it on the ballot but the process and mission was much broader.  He said there were more benefits to the County. He added the commissioners had a higher profile.


Dwyer noted the super goal meant they needed to focus within what they do, not to assume other responsibilities that relate to youth.


Morrison asked if the superintendents of the rural schools agreed to this.


Vermillion replied they had conversations about the Planetarium and the Learning Center concept. 


Morrison was concerned about the needs of each school district and whether there was buy in on this.


Vermillion noted he discussed this matter with urban superintendents and they were intrigued with the idea.


Morrison wanted to be included in the meeting with the rural superintendents.


Joe Berney, 3445 Grant St., stated he is the chair of the Lane Education Service District.  He said this was a request to put economic development resources and services for children together in a prudent and professional matter.  He said they wanted to ensure that the private endowment would fund operations before spending any resources from the bond.  He said if this is not achieved, the assets that are significant for the project would be shipped to Portland.  He said if voters choose not to spend seven cents per thousand, it would be tragic for all children.


Tom Hoyt, 460 Palomino Dr., Eugene, stated he heard the potential about moving the Planetarium and incorporating it into a larger Lane Learning Center, and is prepared to lead the fundraising drive.  He wanted to make sure there were adequate operating funds before they build anything in the County.  He said they would raise $1.5 million minimum, putting it in the Oregon Community Foundation account and the bond measure would provide that there would be no draw against the bond until the endowment of $1.5 million was in place.  He noted with the $1.5 million in the endowment, the income off the bond would cover any potential shortfall for the operation of the Lane Learning Center.  He encouraged the Board to put this on the ballot.


Tom Hubner, 3700 Babcock Lane, stated he is a member of the ESD Board.  He envisioned the partnership between the County and the ESD Board via this proposal.  He said the Learning Center would be an asset to the County, schools and to the community.  He endorsed the concept.


Francisca Johnson, Fair Board President, encouraged the Board to consider this measure on the ballot.  She said it was important that opportunities for rural kids are available.  She added it would also provide economic development.  She said there could also be corporate opportunities.  She said the Fair Board was committed to working on this.


Jo Ann Smith¸ 105 E. 47th, stated she represents 20,000 members of Oregon School Employees Association.  She asked the Board to schedule them on the agenda so their local chapter president and others could discuss a pledge campaign.  She passed out copies of the pledge campaign.  She noted the pledge was that the legislators would not adjourn their 2003 legislative session until they develop a stable source of school funding.  She asked that the Board sign these and present them to the legislators during the session.


Anthony Gledhill, 2978 High Street., Eugene, concurred with the school funding issue.  He said they were asking people to get involved with these issues.  He stated there needs to be a permanent solution to school funding in the state of Oregon. 


Chris Orsinger, Executive Director, Friends of Buford Park.  He reported their organization is receptive to this bond measure.  He said this was geared at increasing revenues for the Parks Department, reducing operations maintenance cost by renovating failing systems throughout the parks system.  He noted what is lacking is investments in the natural resource space and habitat enhancements and the educational opportunities.  He noted that could give the parks manager flexibility to use a portion of the funds to match or leverage other federal, state or private funding sources to enhance the park system.  He suggested considering (under park development and renovations) another item that gives the park manager the opportunity to select projects.  He was supportive of the parks measure.  He said he would e-mail to Rich Fay, Parks Manager, some suggested language.


Sorenson asked if the bond measure passed, if there was a prohibition to use park bond money to do some of the things Orsinger suggested.


Wilson responded that the ballot title was the limiting factor.  She was in the process of drafting the ballot title.  She noted the language provided for generic developments that Fay had proposed.  She stated there hadn’t been any money programmed for the interpretative nature trails or habitat enhancements.  She said there were funds for the Howard Buford Recreation Area.  She said they could add language to the ballot title.






4.  EXECUTIVE SESSION as per ORS 192.660








Myra Wall, Public Safety Coordinating Council, gave her quarterly report.  She discussed the draft work plan. (Copy in file).  She stated they presented the work plan to the Public Safety Coordinating Council and they were supportive of it.  She added that at the policy meeting on July 29, they would prioritize the projects.


Dwyer asked if there was any discussion about consolidating police services for a common building or administration.


Morrison stated through the intergovernmental agreement, subgroups had made recommendations to the policy group and the full PSCC.  She added the recommendations had come back to the policy group of PSCC and the next step would be to see if there was a willingness to consolidate the services.


b.  ORDER 02-7-17-1/In the Matter of Award of Bid LCP 2002-02 for Construction Contract for Animal Regulation Authority Addition and Reroof.


David Suchart, Management Services, explained this was to replace the roof and add the cattery.  He said they have the money and they are ready to proceed.


MOTION: to approve ORDER 02-7-17-1.


Morrison MOVED, Sorenson SECONDED.


VOTE: 5-0.


c.  DISCUSSION/Possible Work Session on Transportation Issues with Cities.


Dwyer explained this is the pros and cons of a citywide gas tax.  He noted the cities were contemplating a regressive tax policy that he didn’t think was in the best interest of the citizens.  He stated one policy was a transportation utility fee, attached to utility bills to repair the roads.  He said there was no comparison between driving down the road and paying utility bills.  He said there should be a system whereby the people who impact the roads and utilize them, help pay. He said the cities were in a dilemma regarding infrastructure work.  He said they were looking for a way to address more critical road needs.  He wanted to develop a system that was fair.  He suggested a work session with the smaller cities to see what would meet their infrastructure needs.


Jim Carlson, City of Eugene, reiterated the City of Eugene had a meeting in December where they explored between the Cities of Eugene, Springfield and Lane County a series of options.  He noted at that time two county commissioners expressed some interest in discussing a motor vehicle registration fee that only counties could implement.  He said in a conversation he and Dwyer had, there was an issue of a countywide gas tax due to the issue of leaving the incorporated city to buy gas.  He noted the two cities were continuing discussion about city gas taxes but a countywide gas tax would be more equitable.  He added they have needs for operation, maintenance and preservation and don’t have the resources.


Morrison said if there is going to be an education piece for the Board, it should also be done for the rural cities. She thought it was a waste of time without getting the small cities’ opinion.


Dwyer stated that all citizens who drive on the roads in Lane County benefit as some of the smaller cities couldn’t maintain roads. He wanted to study the formulas.  He said this could be money used in the future road fund reserve if the federal forest monies were not reserved.  He suggested planning for this now.  He wanted the partners to have a discussion.


Green agreed to have a discussion.


Sorenson was in favor of a meeting to discuss transportation funding.  He wanted to see data developed and was not in favor of a straight gas tax as that was something the voters were not interested in.  He thought it was wrong to institute a transportation funding system or fee that would be harmful to poor people as well as bad for the environment.


Weeldreyer agreed to a discussion. She wanted to have a meeting with all the cities for an update as to what their road needs are.


Carlson recalled that after they had their December meeting, Eugene staff prepared two memos, one on the motor vehicle registration fee and the other on the countywide gas tax.  He noted it was provided to the small cities.


Chickering said he could set up a meeting.


Dwyer requested that Chickering work with Carlson to set up a meeting regarding the unmet needs and the resources to achieve goals.  He suggested having the meeting after Labor Day.



d.  ORDER 02-7-17-2/In the Matter of Naming a Conference Room in the Mental Health Building in Honor of Michael Rogers.


Dwyer read the resolution into the record.


MOTION: to approve ORDER 02-7-17-2.


Green MOVED, Morrison SECONDED.


VOTE: 5-0.


e.  DISCUSSION/Bumper Sticker Use on County Vehicles Policy.


Weeldreyer stated that she wanted to put on her County assigned car the bumper sticker that says: “I live in the Willamette Watershed.”  She said the Fleet Department staff told her she wasn’t able to do that as there was a policy of no bumper stickers on County cars unless the Board of County Commissioners specifically authorizes them.


Green recommended this matter go to Policy and Procedures.


Dwyer said the consensus of the Board was to forward this matter to Policy and Procedures.




a.  Announcements




b.  DISCUSSION/Potential Bond Measures


Wilson stated she did an addition on all of the bond measures.  She noted if the Board issues a short-term bond (10 or 15 years) it tends to cost more on an annual basis for the taxpayer.  She added the longer term bond tends to cost less for a longer period of time.  She noted that all of the bond measures had been advertised with a maximum of not to exceed 30 years.  She said if they took the most expensive of the bonds on an annual basis and added all five of them up, it would cost $42.69.  She said if they took the least expensive route for the taxpayers on an annual basis, the amount would total $25.17.  She added the least expensive costs more over the full 30 years.


With regard to public comment, Wilson stated if the Board wanted to add a new measure to the menu they were discussing, they would have to advertise the public hearing requirement.  She said if she received direction today to run an add, the earliest they could have the hearing is August 14. She added if they adopted a ballot title on that date, it is possible to have an explanatory statement committee act and get the explanatory statement done within the time frames. 


Green requested a ballpark figure on what the voters of Lane County would be voting on.


Dwyer noted there had been support from different groups for these measures.


1)  New Jail Intake Center


Jan Clements, Sheriff, explained the intake center is not new to the voters of Lane County.  He said they went out with a bond in November 1998 and after a recount, it lost by 13 votes.  He added in subsequent years the bond did not pass.  He said the need is still there.  He noted the bond measures involve safety, security, service, and sustainability in what they provide the citizens of Lane County.


John Clague, Captain, stated there were two compelling reasons to put this on the ballot.  He said an issue they had been dealing with is the structural integrity of the building.  He stated a portion of the building has been sinking because it was put on organic material and it continues to decompose.  He noted it was not a major security issue, but could be in the future.  He said it was more of an issue of continually having to repair the facility.


Clague noted another issue is matrix releases--the premature release of inmates by federal court order.  He noted the proposal is to tear down the existing 35 beds and construct 100 in its place. He said it could result in an 1,800 inmate reduction of matrix releases.  He noted it was a good bargain for the citizens.


Green was supportive of this. He noted that each year the Board inspects the jail the conditions are worse.


Clements reported that Chief Smith of Springfield, Chief Buchanan of Eugene and other law enforcement officials are adamant that this is critical to their service delivery systems.  He added circuit judges were also in support of the addition of jail capacity.


2)  Park Improvements


Rich Fay, Parks, stated their proposed general obligation measure would provide capital investment dollars for several projects in the park system and provide additional net revenue.  He said the projects are in boat landings, marinas, campgrounds, youth recreational programming opportunities, park development and renovation projects.  He believed that parks and open space was an important piece.  He noted there is a need to meet the increasing population. He said there had been declining revenue for parks coupled with increasing expenses and it had been more difficult to operate.


Fay passed out a sheet that identified the park projects.  (Copy in file).  He noted they identified park development and renovations in Hendricks Bridge Park, Howard Buford Recreation area and the McKenzie Fish Hatchery.  He added they also identified trails with protection of the habitat and development of outdoor recreational opportunities.  He noted there had been adequate grants available to provide opportunities for habitat restoration.


Green asked if the purchase of land was included for the soccer fields.


Fay responded they had been meeting with the soccer community.  He said there is a need for additional soccer fields.  He said there were two or three possible sites.


Green thought soccer fields were a good investment.


Weeldreyer supported the development of the Planetarium project.


3)  Courthouse Plaza, PSB, and Sheriff's Office Access and Entry


David Suchart, Management Services, explained that what they are trying to accomplish is a single level entry into the building.  He said they are dealing with ADA issues and potential security for the building.  He noted in the Sheriff’s area, they are providing direct service to the public 24 hours a day, seven days a week. 


Clements said they had been dealing with inability to provide services based on the facilities they occupy.  He said access needs to be given to the public.  He said the service counter repair would enable them to have a front door for the public.  He said they would expand their emergency operations capability.  He added there are concerns with asbestos removal and PCB eradication.  He said they need to upgrade the women’s lockeroom in size and condition.


4)  New Communication System for Sheriff's Office


Bret Freeman, Captain, Sheriff’s Office, and Ray Gainer, Los Angeles Police Department, gave a presentation on a new microwave communication system.


Weeldreyer asked (considering the shift to homeland security) if there would be additional funds that congress would allocate for this issue.


Clements responded they continue to monitor developments on a federal basis in homeland security for opportunities to qualify.


Weeldreyer stated there are other federal and state agencies that have radio networks.  She asked if there was an opportunity to do cost sharing and build a system everyone would be able to utilize.


Freeman stated in Lane County, the microwave had been identified as a solution for at least 17 years.  He noted the problem building the infrastructure is expensive and no one can come up with funding across the different districts.  He said the Sheriff’s Office is at a point if they want to comply with the federal statutes in narrowing down the band, they would have to go with a microwave network.  He added another portion of the bond proposal is to bring the Sheriff’s Office into today’s compliance that would last through 2016. He noted they should add into the bond the replacement cost for a new system so they are not in the same state in the future.


Dwyer stated the Board agreed there are holes in the system.


Wilson said she could put language into the ballot title that indicates there are revenue-generating possibilities and that revenue would be committed to system maintenance, replacement and bond retirement.


Freeman noted there was additional potential for grants that could build a different portion of the system. He said it could compliment this and eventually reduce the overall bonding expense.


5)  Public Health Building


Rob Rockstroh, Health and Human Services, stated the  Public Health building was in bad shape and not good for clients, staff or the Election Department.  He said he could possibly tie in WIC, family mediation and Parole and Probation with his department in a Health and Human Services building and they could make room for the District Attorney to transfer into his space, allowing space for the courts to expand.  He said it was relatively inexpensive to the taxpayers, based on a $125,000 home, at 77 cents to $1.03 per month.  He noted that public health broadly serves the entire community and he wanted to combine functions.


Sorenson wanted to discuss the issue of the ESD request and make it as part of the public hearing.


Wilson stated they had not advertised or done the things they needed to do to set it in motion.  She said if the Board wanted to go ahead with that, she would need direction today.  She noted the earliest a public hearing could take place would be August 14 to publish the legally required advertisements for the public hearing.  She added if the Board places a measure on the ballot for the Planetarium, it could be placed in the voter’s pamphlet.


MOTION: to give the appropriate direction for placing the Planetarium on the ballot.


Sorenson MOVED, Weeldreyer SECONDED.


Dwyer said the Planetarium project turned into a bond and into Lane County’s mission in terms of an education center.  He said it was a worthy project but he had doubts whether it was Lane County’s mission. 


VOTE: 3-2 (Morrison, Dwyer dissenting).


Green supported this but had the same concerns as Dwyer.  He thought the public should determine whether they want this or not.




a.  ORAL REPORT BACK/Issuance of Facility Permits on Local Access Roads - Emergency Vehicle Access.


Don Maddox, Public Works, explained this was a follow-up of the May 29 meeting regarding the management of local access roads and the facility permit program.  He noted the discussion ended with the general direction that staff should develop some revised Lane Code and Manual provisions for review, whereby the County would cease the permit program on the local access roads with the additional provision for emergency access being provided.  He stated that staff at that time was directed to meet with local fire officials and get input regarding the onset of the local fire officials providing the review and certification as to reasonable access availability to given pieces of property.


Maddox passed out a written report. (Copy in file). He stated on June 20 staff met with the Fire Defense Board, an association made up of the local fire protection officials.  He added at that meeting they presented the proposal whereby the local fire officials would review the given road accesses and certify the accessibility of emergency vehicles. He noted their response was favorable with one condition.  He said their group agreed they would develop a committee and a set of internal standards.  He added they liked the idea that in unique situations where they could not certify that access was reasonable for emergency vehicles to get a given site, (or a property is not within a fire protection district) that there was a provision that an owner could go forward in developing their property.  He stated the option suggested was that the owner submit a recorded covenant that would hold the County harmless and a statement that would provide the agreement that they had been advised about the road’s inadequacy and they had been advised to install an exterior and interior fire suppression system on their own property.  He noted some officials expressed general support for reducing owner’s obligations.  He added there was discussion about the fire officials assuming some type of liability, but the general consensus was that it was not an issue.


Maddox noted page 2 had a summary of road miles they were discussing that had been developed through the regional geographic information system.  He said there is a total of 119 miles of roadway that are classified as local access roads by County standards.  He added of those, only 60 miles are not in a forest zone.  He said of the 60 miles that are not in a forest zone, all the local access roads are within a fire district except for three small roads that total less than a mile.  He estimated that the program would involve from 26 to 32 building permits per year for residential structures on vacant parcels.


Dwyer stated that Option A was the best choice.


Sorenson asked why Maddox was recommending this.


Maddox said the issue had to do with the administration of the facility permit program on local access roads.  He reiterated that there are 119 miles of local access roads in Lane County that didn’t include Lane County defined roads.  He said in addition there is an equivalent amount of public roads in Lane County that don’t meet the County definition.  He said they were dedicated and reported as public roads but had never been accepted by the County as public roads.  He said the problem of administering the program with these types of roads is that they were built before modern standards and many are of legal record, but had never been constructed or construction had been minimal.  He said in trying to administer the program, they would be enforcing code that states they require that an owner bring the road up to road standards.


Dwyer asked why it was in the public’s interest to adopt Option B.


Maddox stated they were proposing the County cease administering facility programs on these LAR’s but also proposing that some verification for emergency vehicle access be included.  He added the local fire officials would be responsible for such verification.   He said in order to meet the emergency vehicle access provision, they had to develop a standard.  He thought the standard should be the adequacy of access for emergency vehicles.


Maddox noted another option would be to continue their program on the local access roads with the onus placed on the owners with a requirement for surveys and inspections.  He said they were looking into a fee structure for the facility permit program. He said it was hard to charge people on the local access roads a large fee when the County does not construct or maintain the roads. 


Maddox said if they went with Option A of the original submitted on May 29, to exempt the local access roads from the facility permit requirements but require minimum emergency access, that (from an operational point of view) would shift the burden onto the Land Management Division to make sure the emergency vehicle access was acceptable and consistent with what is in the fire zones.  He added Land Management Division would have to develop that program and administer it and charge the necessary fees.


Morrison stated she was opposed to people on local access roads paying for a facilities permit for a road that Lane County doesn’t maintain, but Lane County is requiring the permit holder to meet its code in order to put something on it.  She didn’t think it was fair.


Dwyer thought Alternative A was best, as it takes the roads away from the facility permit requirement and requires the minimum emergency access.


Celia Barry, Public Works, noted if someone already had a lawful dwelling on a parcel, whether they were or were not in the forest zone, they have a right to have a dwelling on the property.  She stated that wouldn’t change under their recommendation.  She noted the difference between Alternative A and B is that if they continue to have standards for emergency access, that Lane County requires people to meet, it would open the County up to liability for ensuring those standards are met.  She recommended that the property owner also be required to survey the location of the road in order to reduce the County’s liability for regulating the road.  She said Alternative B is different in that it doesn’t have any standards but instead, asks the property owner to go directly to the fire department to see if emergency vehicles could get up their road.


Dwyer suggested adding a sentence to Alternative A to require minimum emergency access as defined by the providing fire protection district.


Barry noted that was Alternative B.


Marc Kardell, Assistant County Counsel, stated Lane County would have a better defense if someone else set the standard.  He added that the initial proposal that was in Alternative B had a waiver, a way the property owner could still develop the property without any sign off that is not in the proposal.


Dwyer thought a modified A made better sense.


Chickering noted if the owner is signing a waiver, they are waiving their right to sue Lane County.


Maddox explained that whatever policy position they take with Lane County defined local access roads, it should also apply to the state defined public access roads.


Kardell said, if they required someone to develop a whole road so a fire vehicle could go down the road to protect people on the other side of the road, there would be a takings issue.


Sorenson suggested since Weeldreyer and Green weren’t able to read the memo that they roll this to August 14, 2002.


Green concurred with Sorenson.




A.  Approval of Minutes:

February 19, 2002, Work Session, 1:30 p.m.

March 12, 2002, Regular Meeting, 9:00 a.m.

June 5, 2002, Regular Meeting, 9:00 a.m.

June 12, 2002, Regular Meeting, 9:00 a.m.

June 12, 2002, Regular Meeting, 1:30 p.m.

June 26, 2002, Regular Meeting, 9:00 a.m.


B.  County Counsel


1)  ORDER 02-7-17-3/In the Matter of Approving the Charter and Agreement with the Lane Council of Governments and Affirming Lane County's Membership in the Lane Council of Governments.


C.  Management Services


1)  ORDER 02-7-17-4/In the Matter of Authorizing the Issuance of Tax Anticipation Notes, Series 2002 in a Principal Amount Not to Exceed $5,000,000.


2)  ORDER 02-7-17-5/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Richard A. Evanson (Map   18-02-36-00-00600, Adjacent to 40421 Reuben Leigh Road, Lowell).


D.  Public Works


1)  ORDER 02-7-17-6/In the Matter of Awarding a Contract to Ordell Construction, in the Amount of $1,099,434.00, for Construction of New Veneta Zone Shop on Jeans Road, Contract 01/02-04.


2)  ORDER 02-7-17-7/In the Matter of Awarding a Contract to Farwest Truck Center in the Amount of $100,473.00, with One (1) Trade-In, for the Purchase of One (1), New Solid Waste Roll-Off Container Truck, Contract FY02/03 FS-02.


3)  RESOLUTION AND ORDER 02-7-17-8/In the Matter of Acquiring Fee or Other Interests in Certain Real Properties of Portions Thereof for the Reconstruction and Improvement of River Road (County Road No. 2050) and High Pass Road (County Road No. 283) at Intersection of Highway 99.


4)  ORDER 02-7-17-9/In the Matter of Amending the FY 03-07 Capital Improvement Program (CIP), Amending the FY 02-03 List of Public Improvements, and Awarding a Contract for Grading, Basing, Paving & Mechanically Stabilized Earth Wall - Brice Creek Road (M.P. 3.6, 4.3 & 6.1), Contract No. 02/03-02, to Oakridge Sand & Gravel, Inc. in the Amount of $228,507.28.


E.  Workforce Partnership


1)  ORDER 02-7-17-10/In the Matter of Appointing a Member To The Lane Workforce Partnership Board Of Directors.


Green questioned 8. B. 1) if this was an attached charter if they had the actual agreement.  He said there was concern about where the actual agreement was.  He was in support of this item but wanted the original agreement found.


MOTION: to approve the Consent Calendar.


Green MOVED, Morrison SECONDED.


VOTE: 4-0 (Weeldreyer excused).




a.  ORDER 02-7-17-11/In the Matter of Appointing Two Pools of Board Members Who May Be Selected by the County Clerk to Sit on the Board of Property Tax Appeals.


Sorenson recalled they had a discussion about the timing of appointments to this Board.  He noted a suggestion was to start the process earlier and that is what they did.


Annette Newingham, Elections, stated they are appointing enough people to have two Boards in the event they get more appeals than anticipated.


Dwyer noted the pool Board Members are Donald Moon Lee, Robert Taylor and Victor Bender, Harold Carey, Roy Cooke Michael Gavin, Constance Lovelace, Charles P. Selden, Mary V. Sally Smith, and Donald Thomas, all of whose terms end on June 30, 2003.


MOTION: to approve ORDER 02-7-17-11.


Morrison MOVED, Sorenson SECONDED.


VOTE: 4-0 (Weeldreyer excused).


b.  ORDER 02-7-17-12/In the Matter of Creating a Classification and Salary Range for Financial Services Manager.


Greta Utecht, Management Services, recalled that in the external auditor’s management letter there was a recommendation that the existing finance operation manager be changed so it had a higher visibility in the organization with more responsibility and more accountability regarding training other departments.  She noted during the last budget cycle, the Board and the Budget Committee approved an overlap of six months for the finance operations manager position to bring someone new on board with the training period before the current manager retires.


Utecht noted they reviewed the position and the result is a new classification.  She stated it was substantive enough that it had changed the point factoring and raised the salary level from a Grade 44 to a Grade 47.  She said they crafted the position so its base level is a Grade 47, increased the experience level to seven years of experience with three years supervisory or management, and added a 5% bonus for a CPA or MBA, or if they get it while in the position.


MOTION: to approve ORDER 02-7-17-12.


Morrison MOVED, Sorenson SECONDED.


VOTE: 4-0.




Green announced the NACo conference was successful.


Morrison passed out the NACo conference program.  She thought the conference was well run.














There being no further business, Commissioner Dwyer adjourned the meeting at 2:30 p.m.



Melissa Zimmer

Recording Secretary