July 30, 2002

9:00 a.m.

Commissioners’ Conference Room

PASSED 8/28/02


Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison, Peter Sorenson and Cindy Weeldreyer were also present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




There is an addendum to the agenda on the Explanatory Statement Committee.  There is an Executive Session with a time certain of 10:00 a.m.




Carrie Fairchild, Lane Community College Program Health Coordinator, spoke in support of funding for Volunteers in Medicine.  She said five of six students volunteering were able to secure employment in their chosen field.  She urged the Board to consider funding Volunteers in Medicine.


Kim Meyer, stated she works at Sacred Heart Medical Center.  She started volunteering with Volunteers in Medicine when it first began.  She learned computer skills and was able to get a job in the medical profession.


Sue Shoemaker, Peace Health, stated she volunteered at Volunteers in Medicine.  She said the computer training was invaluable and it helped her get a job at Peace Health.


Catherine Amber, Volunteer Coordinator, Volunteers in Medicine, stated she tracks the statistics of the time and the skills that are being given by the volunteers.  She passed out a statement (copy in file) of the first six months of 2002, demonstrating the comparative wage value of the donation of time given by the medical and office professionals.  She added training was also given to new volunteers by professionals.  She passed out a chart on the training for the first six months (copy in file).  She stated they have 270 volunteers who went through 804 hours of training.  She said the volunteers provide clinical care in a uniform manner


Joann Losar, Volunteers in Medicine, stated in 2002 they had 72 students volunteer and 60 were still active.   She read a letter into the record from Michael Mullins.  She hoped the Board would help fund the clinic as the clinic gives primary care to low-income people and it is also valuable in giving experience for the volunteers who seek employment.


Judy Davenport, Volunteers in Medicine, commented that Volunteers in Medicine provides respectful, compassionate care for low-income residents of Lane County.  She said because of Volunteers in Medicine, she was able to learn new skills and her future looks bright.  She was grateful to Volunteers in Medicine for the experience she received.


Bill Goldsmith, Board Chair, O.U.R. Credit Union, said in working together they could expand their services to coastal communities and other underserved areas.  He noted for the past 30 years, O.U R. had served Lane County residents.  He noted that Oregon ranks last in the nation in the rate of income distribution between the wealthiest and poorest.  He said of the nearly 300,000 micro businesses in Oregon, over 95% of them had been the principle engine of job creation in the community.  He said that O.U.R has been providing opportunity to the least wealthiest citizens to help them achieve self-sufficiency and to build assets.  He looked forward to participating in the economic strategy that supports citizens.


Tom Costabile, Springfield Renaissance Development Corporation, stated they had raised over $1.2 million to date against a budget of $2.1 million to provide an alternative for cultural and more community based activities in Springfield.  He believed it would be the turnaround project for downtown Springfield.  He said they are starting a phased approach to complement the existing regional development that continues.  He stated there was pride and enthusiasm for a theatre to support the education of the youth.  He encouraged the Board to consider their application.


Kate O’ Donnell, Cascades Foothill Library, stated the staff position for further investment for the community development block grant funding is important to ensure that that investment is well developed.  She said that having a staff position is the prudent way to proceed.  She submitted letters of support into the record. 






4.  EXECUTIVE SESSION as per ORS 192.660


To take place at 10:00 a.m.




a.  Announcements




b.  ORDER 02-7-30-1/In the Matter of Awarding Contracts for Economic Development Strategic Investment Projects.


Peter Thurston, Economic Development, reported that Lane County annually receives video lottery funds that are dedicated to economic development.  He said this matter relates to these projects that are fully funded with video lottery economic development funds.  He noted in March the Board authorized release of a request for proposal for the economic development strategic investment funds budgeted in the amount of $678,000.  He stated the Economic Development Standing Committee prepared a request for proposal packet and rated and ranked the 22 proposals that were received.  He noted the results of the process were listed in Attachment A. (Copy in file).  He said that 10 proposals met the 70% threshold requirement described in the RFP.  He added if the Board funded all of the projects in that group, it would require securing $103,165 additional dollars from the video lottery reserve fund.  He said there is currently $519,000 budgeted in that reserve. 


Thurston explained that Lane Manual prescribes that the Board receive comments from the Lane Economic Committee on the recommended expenditures of the strategic funds.  He noted that Attachment D (copy in file) contained the recommendations of the Lane Economic Committee.  He said the Economic Development Standing Committee completed a thorough process and there were no contests of the process.  He recommended the Board proceed with the committee’s recommendations.


Dwyer said they changed the way they do business with economic development because some members of the Board thought that economic development as defined was simply back filling programs that didn’t meet the definition of economic development.  He said they tried to find a middle ground.  He thought they needed more work on the definition because some of the projects have social goals for the community, but they are really not economic development.  He said if they are going to do things related around social goals, there should be that type of category.  He suggested Lane County keep the money and provide the services.  He said there needed to be more work on the definition or if they were going to allow social programs to come forward, then a category needed to be stated.  He said this was their best effort.


Green noticed there was not a dollar amount for the Fiber South Consortium.  He asked what the work session meant.


Weeldreyer responded the amount for the Fiber South project came out as one of the top projects.  She noted if that were awarded, it would have taken considerable resources at $359,000.  She stated that project had an impact on all communities in Lane County and it was an infrastructure project, compared to job training.  She said the committee thought it would be better for the Board to have a special work session to discuss the project and all of the communities that have an interest in it.


Sorenson asked if Board action was the approval of all the projects listed, except for the Fiber South.


Thurston stated the Economic Development Standing Committee’s recommendation is to approve or consider approval of all of the projects that are above the threshold of 70%, adding up to $781,165.  He said in order to achieve that amount they would have to add a paragraph of $103,165 coming from reserves, funding the projects above the line in the attachment.


MOTION: to approve ORDER 02-7-30-1.


Sorenson MOVED, Weeldreyer SECONDED.


Morrison said she was concerned about some of the projects that were forwarded.  She said a number of the projects were already receiving a considerable amount of federal, state and/or local government money.  She hoped they would see true economic development opportunities.  She was also concerned about the measurements that would be used with the dollars they are spending.  She asked who would be monitoring the outcomes.


Thurston stated he would be staffing the process and as the order states, the Economic Development Standing Committee would help to ensure that what is written in the proposals is specific and monitored for completion.  He added it stated in the proposals that the criteria would be measured.


Morrison was not in total agreement with the ten projects that were forwarded.  She didn’t want to spend more than what was originally allocated.


Weeldreyer said because of  restricted economic development, they had gone from a state economic development department, to the regional boards, coupled with the economic development monies for counties.  She said it was a process that was continuing to evolve.  She hoped they could find innovative ways for job creation to get people’s skill levels up.  She was supportive of the Metro Partnership funding.


Green was not in agreement with all of the projects.  He concern was the Fiber South Consortium piece.  He thought Lane County should get more services from LCOG.  He was more comfortable voting on the projects above the line on the attachment.  He was concerned about the $103,000 that has to come out of reserves. 


Dwyer was in favor of the order, but he wanted to make sure the same problems wouldn’t happen next year.


Trina Laidlaw, Assistant County Counsel, reiterated that the motion was to approve the order that was part of the packet, and that order was not correct because it didn’t have additional language about adding $103,000.  She noted Thurston prepared a new board order that has a new “further ordered” where $103,165 is transferred from community development project’s operational contingency to materials and services for funding the projects that were awarded by the order.


Sorenson amended his motion to include that language.


Morrison suggested that they review the video lottery definitions. 


Green supported this motion with trepidation and reservation. He wanted the outcomes and evaluation coming to the Board and he will use that for a future decision on whether they entertain this type of process in the future.


Dwyer noted for future reference that any multi-year request needs to be performance-based.  He supported the motion with the same reservation and trepidation as Green.  He wanted to develop jobs that people could live on that also provide health care.


Weeldreyer was frustrated with the process.  She said the public has an expectation of the Board of Commissioners that with video lottery dollars for economic development, they would be allocated in a timely way to ensure they are spreading the money around for services.  She said they had done the best they could with the process and they put into place building relationships between Lane County, LCOG, the Metro Partnership, the Workforce Partnership and the Regional Development Board. She stated it would be an investment in Lane County’s economic future.


Dwyer said the Fiber South Consortium would be a project that would stand on its own.  He said the work session would be around the benefits to the larger community.  He stated the Metro Partnership was committed to expanding to include the rural areas.  He added they also agreed to a name change.


VOTE: 5-0.


c.  ORDER 02-7-30-2/In the Matter of Awarding a Contract to St. Vincent de Paul Society of Lane County, Inc. for Housing Rehabilitation Management and Grant Administration.


Thurston explained this matter relates to grant funding that Lane County, the cities of Cottage Grove, Oakridge and Lowell have received for housing rehabilitation.  He noted the issue is the management of the funds through St. Vincent de Paul.  He stated for the past two years Lane County has worked with these cities to provide housing rehabilitation for qualified low-income families.  He said St. Vincent de Paul is currently under contract to manage the work.  He added the City of Florence had requested to join the regional housing rehabilitation program.  He noted that Lane County was obligated to periodically request proposals.  He said a committee was appointed who screened the proposals.  He added the policy committee adopted the recommendation of the evaluation, as did the councils of the Cities of Cottage Grove and Oakridge.  He recommended that the Board adopt the order.


MOTION: to approve ORDER 02-7-30-2.


Weeldreyer MOVED, Sorenson SECONDED.


VOTE: 5-0.




a.  ORAL REPORT/Update on Roadside Integrated Vegetation Management Program.


Mike Perkins, Public Works, passed out a chart explaining the vegetation management program (copy in file).  He noted the emergency work from the windstorm was 15% of the $1,960,473 in funds utilized for vegetation management from 01/02.


Dwyer asked if Public Works uses hot water or steam for vegetation management.


Perkins responded they have evaluated and reviewed those with VMAC as well as evaluating a promotion of a hot sugar application.  He noted it was effective for direct contact in a non right-of-way situation.  He stated the drawback was that it did nothing with the roots that were in the ground because the heat wasn’t able to penetrate deep enough.  He noted the plants they were trying to control are the perennials and they have large deep roots.


Perkins explained one area they had pursued in alternative technologies was utilizing open flame.  These tests identified other issues, such as the need for fire control and smoke management along the right-of-way.  He said they had a pavement burner and it contained the heat.  He added they did test plots and they were able to evaluate it and found out they were able to apply one mile per hour.  He said in both cases they had the same experience with flame and steam that the heat did not affect deep roots.


Perkins noted when they had a moratorium on herbicide applications, mowing was their main way of controlling weeds.


Dwyer asked about the wildflower program.


Perkins responded when they were pursuing the establishment of wildflowers along the right of way, they made unique choices where they are not as visible to motorists as they might be.  They wanted to incorporate low growing plants that would stay within an 18-inch height to be more desirable for the site safety along the right of way.  He said they also incorporated grasses. He was proud of what the IVM program had done to preserve endangered species plants and to be in the forefront for those efforts.


Morrison stated last year the Advisory Committee reviewed the notification process for spraying and a random survey was sent out throughout the County.  She was pleased about the results.  She commended the committee in being productive with their projects.


b.  ORDER 02-7-30-3/In the Matter of Appointing Two Members to the Roads Advisory Committee.


Morrison reported there were two vacancies on the Roads Advisory Committee, Sky Chamard’s term expired and Mary Wirtz moved to Iowa.  She noted the committee recommended Jody Ogle for a four year term and Richard “Pete” Maury for Wirtz’ position.  She recommended the Board approve the appointments.


MOTION: to approve ORDER 02-7-30-3.


Morrison MOVED, Green SECONDED.


VOTE: 5-0.




BEGINNING OF CONSENT CALENDAR * * * * * * * * * * * * * * *


A.  Approval of Minutes:  None.


B.  Health and Human Services


1)  ORDER 02-7-30-4/In the Matter of Designating Rob Rockstroh, Health and Human Services Director, as Governance Authority, and Linda Easton, Health and Human Services - Alcohol, Drug, and Offender Program Manager, as Management Authority for CARF Accreditation of the Methadone Program.


2)  ORDER 02-7-30-5/In the Matter of Appointing Medical Staff of the Lane County Psychiatric Hospital and Granting Them Physician Privileges as Listed in Exhibit A.


3)  ORDER 02-7-30-6/In the Matter of Accepting Intergovernmental Agreement #103455 with the State of Oregon, Department of Human Services, for Developmental Disability Quality Assurance Services; Increasing Appropriations and Expenditures in Health & Human Services (Fund 286) in the Amount of $80,214.


C.  Public Works


1)  ORDER 02-7-30-7/In the Matter of Awarding a Requirements Contract to Bergeson-Boese & Associates for Solid Waste Environmental Monitoring Services and Authorizing the County Administrator to Execute the Contract.


END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * * *


MOTION: to approve the Consent Calendar.


Morrison MOVED, Green SECONDED.


VOTE: 5-0.




Weeldreyer stated the East Lane Soil and Water Conservation District contacted her about sending a letter to the Board.  She said they wanted to create their own funding district.  She said they asked if the Board of Commissioners would do something similar to what the Marion County Board of Commissioners did, by making an agreement with the soil and water conservation district that if they put it on the ballot and it didn’t pass,  the costs of being on the ballot was not charged by Marion County.  She added if it won, the cost of the elections was built into the money measure before the voters.  She said they asked if our Board would consider a similar agreement.  She said it would cost them $60,000 just to have the measure on the ballot.  She said having the East Lane Soil and Water Conservation District as its own district would be a benefit in the long run.


Dwyer said the question was whether or not Lane County was willing to subsidize the cost of the election in the event it isn’t successful.  He stated there would be no risk to the district but a risk to the rest of the taxpayers.  He was not in agreement with going forward on this.


Weeldreyer thought it was something that should be done for the greater good of the voters.


Wilson recalled the East Lane Soil and Water Conservation District crosses the boundaries of Linn and Lane County.  She said the measure would need to be submitted to both Linn and Lane County to be placed on the ballot.  She added it would be up to the governor to proclaim the results of the election.


Dwyer stated there wasn’t a majority of the Board that was interested in going forward with this.








ORDER 02-7-24-7/In the Matter of Directing that the Lane County General Obligation Bond Measures be Placed in the State Voters’ Pamphlet and Appointing a Committee to Draft an Explanatory Statement.


Wilson recalled the Board rolled this order from last week.  She said people were invited to send in their names to be on a committee.  She handed out a list of the names that had been tendered.  She set up a noon meeting on Wednesday, August 7 to have all of the committee members and staff come together.


For the jail improvement general obligation bond measure:  Ken Tollenaar, pro, Gretchen Pierce, neutral and Kay King, con.


For the public safety emergency communications general obligation bond: Bret Freeman, pro, Fred Walter, neutral and Brian Downing, con.


For County courthouse and plaza access general obligation bonds measure:  Scott Bartlett, pro, Lois Taylor neutral, Nan Osbon, con.


For County park improvements general obligation bonds measure:  Roxie Cuellar, pro, Jim Welsh, neutral, Curtis Greer, con.


For Lane County Public Health Building general bonds measure:  Dr. Geoffrey Simmons, pro Bev Hollander, neutral, Nan Osbon, con.


MOTION: to approve  ORDER 02-7-24-7.


Green MOVED, Weeldreyer SECONDED.


Vote: 5-0.


There being no further business, Commissioner Dwyer adjourned the meeting at 11:45 a.m.



Melissa Zimmer

Recording Secretary