BOARD OF COMMISSIONERS'

REGULAR MEETING

June 12, 2002

9:00 a.m.

Commissioners' Conference Room

APPROVED _____________________

 

Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison, Peter Sorenson and Cindy Weeldreyer present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1.  ADJUSTMENTS TO THE AGENDA

 

Morrison added one item under Commissioners Business about the CaaP money for the Oak Street Project.  She noted that item 7. E. 1) was a Public Works item.  Wilson suggested discussing the date for the bonds.

 

2.  PUBLIC COMMENTS

 

Darrel Imhoff, 3637 Sterling Woods Drive, Eugene, stated he is the Vice President of Marketing with the U.S. Basketball Academy.  He also represented Dan King from Tokatee Golf Course.  He said they were being impacted by what was happening with the McKenzie and the Cougar Dam situation.  He said there were cancellations with lodging due to the condition of the river.  He added the forecasts state this would take place for the next four years.  He encouraged the Board to take care of what was happening up river.

 

Ken Engleman, 59059 Old McKenzie Highway, passed out letters (Copy in file) discussing the financial impacts from the river.  He said the impacts are severe and continuing.  He said they want to do an extensive advertising campaign, focusing on the Eugene/Springfield metro area as well as the I-5 corridor.  He added it would be a six-week campaign with a cost of $50,000.  He asked the Board to release money from the reserve fund for their advertising campaign.

 

Ed Kemp, P. O. Box 53, Walterville, said they don’t hold the County responsible for what they are faced with on the McKenzie.  He thought it would take an act of congress to get out of their situation.  He asked the County if funds could be contributed.  He noted that they would be willing to pressure the federal authorities who are responsible to reimburse the County.

 

Scott Bartlett, 1445 E. 21st, Eugene, stated he had been a member of the Budget Committee for five years and each time they saw the commissioners turn down a pay raise.  He added that 54 county employees were paid more than the Board of Commissioners.  He recommended that the Board be paid $70,000, as it is justifiable.  He urged the Board to honor that recommendation.  He was also in agreement for the naming of the Martin Luther King Road for a future street.

 

David Alsap, 421 S. Elk Creek, Drain, thought the Board of Commissioners should step in and help the community for the problems the river had caused.  He said there should be an economic impact study.  He added the Board’s $70,000 salary was well deserved.

 

Jan Clements, Sheriff, explained they had found a way to fund the McKenzie resident deputy.  He said they have money in their budget that is attributed to an 18% projection for health care costs.  He said they would only experience 13.8%, with the remainder of the money going into reserves.  He believed they could take out a vehicle and cut out line items that would make the position operate at $113,000 and they have $124,000 in their budget.  He asked the Board to consider moving forward to fund a critical position for law enforcement up the McKenzie corridor.

 

Cary Petity, 460 Magnolia Dr., President of the Creswell Chamber of Commerce, read a letter in support of the McKenzie Chamber. (Copy in file).

 

3.  COMMISSIONERS' REMONSTRANCE

 

None.

 

4.  EXECUTIVE SESSION as per ORS 192.660

 

None.

 

5.  COMMISSIONERS' BUSINESS

 

a.  UPDATES/OSU Extension Service.

 

Bo Freeman, gave a report on the OSU Extension Service.  (Copy in file).

 

b.  REQUEST/Letter to Cities Regarding Renaming Centennial Boulevard to Martin Luther King Boulevard.

 

Dwyer reported he received requests about the feasibility of naming a thoroughfare after the late Dr. Martin Luther King.  He requested sending a letter to the Cities of Springfield and Eugene formalizing Lane County’s request.

 

Green supported sending the letter as well as extending the request to the State.

 

MOTION: to move to send a letter to the Cities of Eugene and Springfield and to the State of Oregon asking for formal participation for renaming a thoroughfare in the honor of Dr. Martin Luther King.

 

Morrison MOVED, Sorenson SECONDED.

 

VOTE: 5-0.

 

c.  POSSIBLE DISCUSSION/McKenzie River Turbidity.

 

Weeldreyer reported that she had met with Liz Cawood and Ken Engleman, discussing the specifics of a campaign to promote the use of the McKenzie Valley as most of the recent press was negative.  She said circumstances are changing and in order to make up for the lost revenue, they have to do a promotional campaign.  She suggested using some of the tourism money from room tax to make a special allocation.  She noted that most money had been tied up with the fairgrounds and wasn’t available.  She added there are two other sources that are possibilities.  She said the Board’s contingency fund could be used to match what the Chamber is doing.  She noted that CVALCO stated they were in the process of running a stay and play in Lane County campaign in partnership with KVAL, and using the campaign to put in the McKenzie.  She noted their Board had agreed to support that.  She hoped they could find $1,000 from the contingency fund or the video lottery account for the flexibility to match what the Chamber is putting in. 

 

Morrison said she didn’t have a problem with the request, but noted that a bill came in from the Forest Trusts lands.  She noted that Lane County got together with other trust lands counties and hired Mason, Bruce and Gerard to do an evaluation of the implementation plan on the state forest trust lands that were managed.  She said the cost of that was more than what Lane County had been assessed.  The fee Lane County owes is $4,082.  She suggested for the McKenzie Valley that people apply for FEMA money for the businesses through a loan program at a reduced rate.

 

Weeldreyer responded there had been an attempt made to secure some FEMA money for that purpose.  She thought this would be an opportunity to help with an advertising campaign needed for this part of the County.

 

Morrison asked how much money was in the Board’s contingency fund.

 

Dave Garnick, Senior Budget Analyst, responded there was $2,700.

 

Dwyer stated he could commit $1,000 to the Chamber of Commerce out of his supplies and services account.

 

Van Vactor noted that the video lottery reserve could be used by a board order.

 

Weeldreyer responded the money was needed immediately.

 

Green suggested giving direction to staff to pay the Forest Trusts Lands bill.  He also suggested paying the McKenzie bill out of special projects with the Forest Trust Lands bill to be paid in July.

 

Sorenson suggested having the Corps of Engineers and Fish and Wildlife in for a work session.  He was in favor of helping out in the short term to get money to the business community.

 

Dwyer stated they should write a letter to the Corps of Engineers and ODFW asking them to specify their concerns to mitigate the impact on the upper McKenzie.

 

MOTION: to move that on the short term to ask Van Vactor to bring back a Board Order on the specifics of short term emergency money for marketing.  He added taking Lane County’s share of the Forest Trust Lands bill and have that prepared for an early July order.  He noted they would also invite the Corps of Engineers and ODFW to meet with the Board of Commissioners to discuss the issues raised.

 

Sorenson MOVED, Weeldreyer SECONDED.

 

Morrison supported the motion and hoped that they weren’t overreacting to something that could take care of itself.

 

VOTE:  5-0.

 

d.  CaaP Projects

 

Morrison noted that last fall the Board approved all of the CaaP projects.  She was concerned about the Oak Street project.  She said one criterion was that the project be ready to go.  She noted the Board allocated $325,000 to the project and as of last week, there had been controversy around this.  She requested that the Board revisit this item before an IGA is signed.  She was concerned how quickly the project would proceed if legal action takes place against the city.  She asked if they could utilize that money on another project.

 

Van Vactor recommended instead of the Board taking any action, he would commit to not signing the IGA for a week.  He added that Jim Carlson, City of Eugene, stated he would make his staff available to meet with the Board to give an update of the project.

 

Morrison wanted to be assured that Lane County wouldn’t be caught in legal issues around the right of way and the project would go forward.

 

Green supported the request for expediting this matter.  He asked for communication from the City of Eugene staff.  He hoped through written correspondence there would be a meeting to get to a compromise.

 

6.  COUNTY ADMINISTRATION

 

a.  Announcements

 

Van Vactor announced that the second Performance Counts would take place on Monday focusing on Human Resource issues.

 

b.  DISCUSSION/Lane County Budget.

 

Garnick discussed Attachment A that contained additional adjustments that occurred since the Lane County Budget Committee approved the Budget.  He noted there was an addition from Health and Human Services that was not on Attachment A and was handed out separately (Copy in file).

 

Garnick explained the Sheriff’s Office asked to re-budget in the general fund Title III money to continue the Communication Network Study.  He said it began in June and they wanted it to continue through September 2002.  He stated the addition requested is $12,500.  He added there is a grant for the Sheriff’s Office to continue the Residential and Alcohol Drug Treatment Program, continuing for three additional months.  He said they were carrying forward $72,045.

 

Garnick noted for most of these, there was a reduction in both the revenue and expense as there was a loss of grant funding.  He stated the policy committee at the PSCC and the Board were in agreement that if the Community Corrections Act reductions grew or became larger due to the special session, they would come back to revisit the reductions that have to be put in place.

 

Weeldreyer said they had tried to create a special law enforcement district in the McKenzie area and it did not pass.  She noted there have been continuing amounts of crime that is occurring up the McKenzie Valley.  She said if they demonstrate success on the front end, people recognize the success and be more supportive.  She noted there is already a deputy on federal land as part of the federal title monies but there is little state trooper support.  She said the McKenzie School District had offered office space, telephone and computer support as a match to get the deputy in the area.  She noted this was an opportunity to demonstrate success.

 

Dwyer asked to see the reports from the past five years on the number of crimes in the upper McKenzie.

 

Green asked if it was fair for all of Lane County to support a deputy through the general fund when that area had the opportunity to pay for it themselves and turned it down.  He thought it would be a good time to bring back the discussion of a bond for the area.

 

Dwyer said if the Sheriff had support to show that there is an increase in crime rates, he wanted to see how it has escalated.  He didn’t think the district was any different from any other district in Lane County so that it warrants special treatment from the general fund.

 

Garnick didn’t recommend using one time money to fund an ongoing operational expense.  He asked how they would continue it the following year.

 

Clements didn’t know if this was necessarily a one-time fee.  He thought there would be a surplus in subsequent years with regard to the insurance forecast.  He would be willing to move forward on the basis that it would be for one year.

 

Green asked why this deputy was not part of the Sheriff’s base budget.

 

Clements said he had to cut positions just to make the allowable guidelines provided by the County.  He has a core population that demands calls for services that he doesn’t have sufficient officer safety to respond to calls in the McKenzie.

 

Weeldreyer noted that there was a meeting in February at the McKenzie Community Center and the rural patrol was identified as one of the most important needs for the valley.  She added that both rural commissioners ran with increased law enforcement in Lane County as one of their goals.

 

MOTION: to support the position for the McKenzie deputy, with the Sheriff’s Office providing Commissioner Dwyer with information to support the additional position.

 

Weeldreyer MOVED.

 

The motion dies for lack for a second.

 

Sorenson suggested having a policy level discussion about public safety and the way it is done.  He said they should review the relationship they have with LCOG.

 

Green asked if they could fund a McKenzie River deputy as a result of the relationship with LCOG, taking funds from LCOG to support the position.

 

Morrison wanted a comparison of service that the residents wanted versus the costs of having the service in house.  She was opposed to having LCOG do it.  Morrison stated the purpose of PSCC is to have an effective accountable public safety system.

 

Clements suggested having the performance auditor do the study for an objective analysis.

 

Van Vactor noted an analysis couldn’t take place until after the budget was finished.  He added Lane County had several contracts with LCOG and the analysis would take time to prepare.  He said they had a two-year IGA signed with the Cities of Eugene and Springfield and Lane County.

 

Sorenson recommended finding ways to fund the McKenzie deputy by asking the

Sheriff and LCOG to find out if there was something that could create savings.

 

7.  CONSENT CALENDAR

 

A.  Approval of Minutes:  None.

 

B.  Children and Families

 

1)  ORDER 02-6-12-1/In the Matter of Approving an Amendment to the Intergovern­mental Agreement with LCOG for Planning and Analysis Related to Oregon Senate Bill 555-Phase 2, Increasing the Amount by $24,500, and Extending the Time until September 30, 2002.

 

C.  Health and Human Services

 

1)  ORDER 02-6-12-2/In the Matter of Awarding a Contract with ACES, Inc., in the Amount of $319,000 for Alcohol and Drug Treatment to Drug Court Participants.

 

D.  Management Services

 

1)  ORDER 02-6-12-3/In the Matter of Authorizing the County Administrator for Execute a 24 Month Lease Agreement at an Expense of $114,725.52 with Heinz and Susan Selig for 7,000 Sq. Ft. of Office Space at 1900 W. 7th Avenue for the WIC Program.

 

2)  ORDER 02-6-12-4/In the Matter of Authorizing the County Administrator to Execute a One Year Lease Renewal Agreement with the Housing Authority and Community Services Agency as Lessor and Lane County as Lessee for the Lane Stabilization and Rehabilitation Center Located at 2222 Coburg Road, Eugene with Annual Rent of $129,980.

 

3)  ORDER 02-6-12-5/In the Matter of Authorizing the County Administrator to Execute a 36 Month Lease Agreement with Eugene Civic Building (Lessor) for Office Space for the Family Mediation Program with an Expense of $78,405.12.

 

E.  Public Safety

 

1)  ORDER 02-6-12-6/In the Matter of Amending a Revenue Agreement with the U.S. Department of Transportation/Western Federal Lands Highway Division for the Brice Creek Road Project in the Not-to-Exceed Amount of $270,000.

 

F.  Regional Information System

 

1)  ORDER 02-6-12-7/In the Matter of Accepting an Earmarked $750,000 COPS Technology Grant of the U.S. Department of Justice Office of Community Oriented Policing Services (COPS).  (PULLED)

 

MOTION: to approve the Consent Calendar.

 

Morrison MOVED, Green SECONDED.

 

VOTE: 5-0.

 

8.  COMMISSIONERS' ANNOUNCEMENTS

 

Morrison announced she attended an O & C Board meeting.  She awarded Lane County a plaque from the O & C Board.

 

Weeldreyer reported the Metro Partnership was coming back to the Board with an IGA.  She stated Lane County hadn’t advertised for a position because the future of the partnership was up in the air.  She noted the Metro Partnership was several months behind in holding their annual meeting.

 

9.  CORRESPONDENCE TO THE BOARD

 

None.

 

10.  EMERGENCY BUSINESS

 

ORDER 02-6-12-8/In the Matter of Awarding Tourism Special Project Funds to the McKenzie Chamber of Commerce for the Purposes of Promoting Tourism and Authorizing the County Administrator to Sing the Necessary Contract Documents

 

MOTION: to approve ORDER  02-6-12-8.

 

Weeldreyer MOVED, Green SECONDED.

 

VOTE: 5-0.

 

11.   OTHER BUSINESS

 

Wilson noted with regard to the public hearing on the bonds that there were two possible dates for a work session on the bonds:  July 27 or July 24.

 

Green recommended the July 24 date.

 

Wilson said selecting the July 24 date means the bonds couldn’t be in the September election.

 

There being no further business, Commissioner Dwyer recessed the meeting at 11:30 a.m.

 

 

Melissa Zimmer

Recording Secretary