June 26, 2002

9:45 a.m.

Commissioners' Conference Room

APPROVED 7/17/02


Commissioner Bill Dwyer presided with Commissioner Peter Sorenson present.Cindy Weeldreyer was present via telephone.Bobby Green, Sr. and Anna Morrison were excused.County Administrator Bill Van Vactor,County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Item 9. B. 1) was pulled.There were two emergency items.




a.ORDER 02-6-26-1/In the Matter of Adopting the FY 2001-2002 Supplemental Budget #3, Making, Reducing and Transferring Appropriations.


Dave Garnick, Senior Budget Analyst, explained the information had been advertised in the Register Guard, and a Public Hearing needed to take place.He passed out an addendum to the order (Copy in file).


Garnick noted that Land Managementís budget was expected to exceed current appropriations and they are making adjustments to cover part of those funds.He said they were going to use Fiscal Year 01 and this yearís Title III reimbursement to cover most of their projected deficit of about $160,000, but would still be $15,000 short.He stated in order to avoid a budget violation, they were proposing transferring the money out of their general fund operational reserve.


Garnick said the other item was transferring from capital projects to capital outlay materials and services within the Juvenile Justice Center construction fund.


Weeldreyer asked if the re-notice of the telecommunications cell tower issue is required to come out of Land Managementís budget.She noted that Land Management didnít have the funds.


Garnick understood it would come out of next yearís budget.


Van Vactor said they could authorize Land Management to make the expenditure (because it is at the beginning of a fiscal year) and hope that revenues come up.He added they should make the commitment that if the worst case in revenues donít come up at the end of the next fiscal year in the supplemental budget process, they would move $12,000 from reserves to cover that expenditure.


Commissioner Bill Dwyer opened up the Public Hearing.There being no one signed up to speak, he closed the Public Hearing.


MOTION: to approve ORDER 02-6-26-1 with the described additions.


Weeldreyer MOVED, Sorenson SECONDED.


VOTE: 3-0.




Dawn Leslie, 4495 River Road, Eugene, testified on the River Road improvements as proposed.She noted the Board had voted 3-2 with a straw poll favoring a continuous turn lane from Carthage to Beacon and construction of sidewalks on both sides of River Road.She stated if this plan were enacted, 10 to 24 trees would be cut down. She noted that the property owners had suggested three measures that would save trees:postpone building sidewalks into the future when it is expected they would be needed, build a sidewalk on the east side only and deflect the road center line accordingly to minimize cutting trees or begin the center turn lane north of the trees past Beacon.She stated none of these options had convinced a majority of the Board. She urged the Board to consider Option 3.She brought a signed petition from each property owner that is affected by the trees, expressing their support for Option 3.


Weeldreyer noted that all commissioners voted for a full traffic signal but because it doesnít currently warrant a light at the Beacon intersection, staff had a hard time justifying it.


Dwyer stated a part of history would be lost if they had to take down the trees.


Weeldreyer noted when she filled out her checklist provided by Sonny Chickering, she had not yet walked River Road from Beacon to Carthage.She said by seeing the location of the proposed improvements, she was willing to revisit her vote to protect the trees.




Weeldreyer said citizens were noticing the oiling of the roads policy of Lane County.She asked if it were possible to look at roads on a case-by-case basis as dust is a significant problem.She thought the Board should examine overall how services are delivered.


Sorenson said air pollution from road dust is a major problem in Lane County.He said they should respond to customerís concerns.


Dwyer stated he received calls from people in the urban growth boundary in Springfield regarding the burning regulations.He thought LRAPA should have an agreement requiring the City of Springfield to have the same rules as Lane County.He asked Sorenson to work on it.


5.EXECUTIVE SESSION as per ORS 192.660






a.UPDATE/Facilities Capital Improvement Projects.


David Suchart, Management Services, announced the Mental Health facility opened yesterday to clients.He noted the official grand opening would be on July 23, at 10:00 a.m.


Suchart said they were designing the development of the Child Advocacy Center. He noted they were making changes to Animal Regulation, fixing the roof and setting up a cattery as well as other safety features with the building.


Suchart discussed the repairs with the Courthouse and the Public Service Building.








b.ORDER 02-6-26-2/In the Matter of Approving a Three-Year Intergovernmental Agreement with the Cities of Springfield and Eugene to Expand and Develop Business and Job Opportunities Throughout Lane County.


Peter Thurston, Economic Development, stated this was a cooperative agreement between the three public entities: the Cities of Eugene, Springfield and Lane County.He said the Economic Development Standing Committee met on June 6, working out final language and key points that were in the agreement.He said they were looking to change the name that would be more reflective of a countywide nature of the agreement.He noted it was a three-year agreement to facilitate closer cooperation toward the goals of job creation and expansion, job development and business expansion.He stated it focused on expanding and developing businesses.He noted in the past, the Metropolitan Partnership agreements were focused on the metropolitan area and this has language specifically for collaboration, working with small and large communities to meet their specific needs.He added there was an arbitration clause that had been in the agreement and was recommended by County Counsel Teresa Wilson to be removed.The City of Eugeneís counsel had agreed.He said if the Board of Commissioners and Springfield agree, then Paragraph 12 would be removed.He noted upon approval by the Board, they would prepare a services contract that would be in conformance with the scope of work that is shown in the intergovernmental agreement.


MOTION: to approve ORDER 02-6-26-2.


Weeldreyer MOVED, Dwyer SECONDED.


VOTE: 3-0.




a.ORDER 02-6-26-3/In the Matter of Creating a Land Management Task Force to Review the Structure and Operation of the Land Management Division.


Ollie Snowden, Public Works Director, explained the permit, planning and development sections of Land Management Division had fallen short of their revenue projects over the last past few years.He noted some had been due to an economic slowdown and other longer-term issues.He said it questions their ability to meet the revenue forecast in the future.He proposed that the Board establish a task force as outlined in Lane Manual to study the function and operation of the Land Management Division.He said there needs to be a charge for the task force, setting a membership and a date on which the task force would report back to the Board.


Snowden suggested that the task force review the non-surveying parts of Land Management because the surveyor had undergone a performance audit. He said they needed to better define the scope of services to be offered by Land Management, ways to approve efficiencies and effectiveness and ways to develop a stable and sustainable revenue base.He noted the Countyís Strategic Plan also identifies a number of strategies that relate to Land Management and the need to evaluate what services are being provided.


Weeldreyer stated another question is to revisit the Board directive.She thinks it is not working.


Van Vactor added, to ask whether the video lottery amounts are enough to cover the issues.


Snowden stated they also had Title III monies going in ($146,000) for this current fiscal year for the firebreak.He added they also had $42,000 in waste management money going into the compliance program.


Weeldreyer noted they had made a decision as the Board of Commissioners to not have general fund dollars going into Land Management.She said they have tried to backfill that with other special funds and by increasing fees over time.She added that was why they are having staffing and customer service issues.


Sorenson thought this task force should be advisory to the Board of Commissioners and the commissioners should be taken off, broadening the list of stakeholders.He wanted to include representatives from AFSCME, Land Watch, the Home Builders Association and a planning consultant.


Snowden stated he wanted to keep the task force small.He thought it was important to have the commissioners on the task force as they could bringbackground and continuity to the discussion.


Weeldreyer suggested that Morrison and Sorenson be on the committee as it was important to have a rural and urban representative.


MOTION: to approve ORDER 02-6-26-3.


Sorenson MOVED, Weeldreyer SECONDED.


Dwyer said the goal of the task force was not to deal with code changes as it relates to planning and development, but how to make the department self-sufficient, effective and responsive so it has the respect of all of the citizens of Lane County.He thought the commissioners should be ex-officio members if they are on the task force.He added it has to come from the people who are objective in trying to meet the goals and objectives of the task force.


VOTE: 3-0.


Van Vactor said he and Snowden would work on the participants of the task force and bring it back to the Board.


b.DISCUSSION/DIRECTION/2002 Draft Lane County Solid Waste Management Plan.


Amanda Ferguson, Waste Management, explained that for the past six months they had been working with the Resource Recovery Advisory Committee reviewing the 1996 draft written by a consultant to revise the Solid Waste Management Plan for the Waste Management Division.She noted the RAC had approved the plan as drafted and edited for a continuation through evidentiary hearings to the Planning Commission and the Board of Commissioners for adoption as a component plan for the Rural Comprehensive Plan.


Dwyer asked what the difference was between the current management plan and the draft plan.


Ferguson responded the current management plan was adopted in 1979 and was an update to the original management plan adopted in 1973.She noted the document addressed the waste management facilities that included multiple landfills and other circumstances that were no longer in existence.She stated they now only have one landfill with 15 transfer stations feeding the landfill and there are other federal and state laws that had changed regarding operating landfills.She added the mandate was changed on how they operate landfills and the 1991 State Recycling Act required they have a management plan that shows how they would reach the state recycling goals.She noted the draft document incorporated all of the changes.She added that Statewide Planning Goal 11 requires that they have an up to date management plan as part of the comprehensive plan.


Ferguson explained the key issues that were addressed in the Solid Waste Management Plan were increased recycling and waste recovery including waste prevention and the expansion and continuation of local land disposal options that would be the expansion of Short Mountain Landfill in order to provide local land disposal.


Ferguson said they would bring the document back in October.




A.Management Services


1)ORDER 02-6-26-4/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Sharon L. Chauran, Trustee of the Sharon L. Chauran Living Trust Dated January 13, 1994 (Map 17-05-31-30-10701, Adjacent to 88053 Territorial Highway, Veneta).


B.Public Works


1)ORDER 02-6-26-5/In the Matter of Awarding a Contract to ___________ in the Amount of $___________ for Delta Shop Improvements, Contract 02/03-01. (PULLED)


C.Youth Services


1)ORDER 02-6-26-6/In the Matter of Approving a Three Month Contract Amendment in the Amount of $193,587 with Looking Glass to Provide Residential Drug Alcohol and Alcohol Services for Adolescent Youth in the Lane County Juvenile Justice System.


MOTION: to approve the Consent Calendar.


Weeldreyer MOVED, Sorenson SECONDED.


VOTE: 3-0.




a.RESOLUTION AND ORDER 02-6-26-7/In the Matter of Authorizing the Lane County Commission on Children and Families to Submit Lane County's Revised SB555, Phase II Coordinated Plan for Children and Families to the Oregon Commission on Children and Families.


Karen Gaffney, Children and Families, reported they received notice from the state in April that they were one of 26 counties to do some revisions.She said they engaged the community in ways they hadnít done during the initial phase.She said this represented their first set of revisions and the state had also asked that they address cultural competency issues.


MOTION: to approve ORDER 02-6-26-7.


Sorenson MOVED, Weeldreyer SECONDED.


VOTE: 3-0.




a.ORDER 02-6-26-8/In the Matter of Amending Chapter 60 of Lane Manual to Revise Certain Health & Human Services Fees (LM 60.840) and Transfer Medical Examiner Fee (LM 60.841) Effective July 1, 2002.


Lynise Wagar, Health and Human Services, explained this matter went to Finance and Audit and was approved.


MOTION: to approve ORDER 02-6-26-8.


Sorenson MOVED, Weeldreyer SECONDED.


Vote: 3-0.




Weeldreyer reported that the Economic Standing Committee met yesterday and reviewed and ranked 22 proposals for video lottery funding.She stated they recommended seven of the projects and they are forwarding those to the Lane Economic Committee and LCOG with the list coming back to the Board in July.She noted the Metro Partnership is having its annual Board Meeting and they will be discussing the IGAís that were approved and electing new Board officers.She stated that Lane County was advertising through July 11, 2002 for citizens who would like to represent rural Lane County on the Board.


Sorenson stated he attended the Region 2050 planning meeting.He received a list of grant opportunities that Lane County might be eligible for.








a.ORDER 02-6-26-9/In the Matter of Changing the Hearing Date on Proceedings to Withdraw County Road Status (But Not the Public Road Status) From a Portion of the Westerly End of Duncan Island Road (County Road Number 1357), Which Lies Between the Siuslaw River and the Duncan Slough, Approximately One Mile Southwest of  Its Connection with Bernhardt Creek Road, and Being Located in Section 15, Township 18 South, Range 11 West of the Willamette Meridian (18-11-15).


Dwyer stated this was to revise the date of hearing from July 3 to August 14, 2002 at 1:30 p.m.


MOTION: to approve ORDER 02-6-26-9.


Sorenson MOVED, Weeldreyer SECONDED.


VOTE: 3-0.


b.ORDER 02-6-26-10/In the Matter of Amending Board Order 02-5-29-5 Authorizing the Director or Management Services to Increase the Amount of An Interfund Loan from Fleet Services (Motor and Equipment Pool Fund) to the Parks Division (Parks and Open Spaces Fund) In an Additional Amount of $50,000


Snowden explained that in February the Board authorized a loan from Fleet Services to Parks to cover operating expenses.($100,000)He stated they now need more.He asked the Board to amend the previous order to add an additional $50,000 in the loan amount, allowing them to cover expenses this year and providing a small reserve going into next year in the event that the revenue forecast is slow in coming in.


MOTION: to approve ORDER 02-6-26-10.


Weeldreyer MOVED, Sorenson SECONDED


VOTE: 3-0.


There being no further business, Commissioner Dwyer adjourned the meeting at 11:30 a.m.




Melissa Zimmer

Recording Secretary