June 26, 2002

1:30 p.m.

Commissioners' Conference Room

APPROVED 7/17/02


Commissioner Bill Dwyer presided with Commissioners June Gallagher, Judith Pothier and Peter Sorenson present.  Cindy Weeldreyer was present via telephone.  Bobby Green, Sr., and Anna Morrison were excused.  County Counsel Teresa Nelson and Recording Secretary Melissa Zimmer were also present.








Sorenson encouraged the new commissioners to make a two-minute remonstrance, bringing items to the attention of HACSA.


Gallagher gave a letter to the Board regarding visiting the rural complexes in fall. 




a.  ORDER 02-6-26-1H/In the Matter of Approving the Operating Budget and Operating Fund Calculation of Operating Subsidy for the Fiscal Year Ending September 30, 2003.


Larry Abel, HACSA, explained this was the public housing budget for the next fiscal year, required to be submitted by June 30.  He said it was a balanced budget and the employees are the same as last year.  He stated the dwelling rent figure (line 70) for next year would be $149 per unit per month.  Last year it was $164.  He said the reason for the decrease was the utility increase had impacted their residents and as they pay more in utilities, their rent goes down.  He explained there would be a problem this year because they couldn’t put the allowances into last year’s budget so they had to show a higher rent figure.


MOTION:  to approve ORDER 02-6-26-1H.


Pothier MOVED, Gallagher SECONDED.


VOTE: 5-0.


b.  ORDER 02-6-26-2H/In the Matter of Extending Workers' Compensation Coverage to HACSA Volunteers.


Abel noted this was the third year this had taken place.  He said it was required that for volunteers there is a separate Board Order to cover them.  He added it was under $5.00 per year for the premium.


MOTION: to approve ORDER 02-6-26-2H.


Pothier MOVED, Gallagher SECONDED.


VOTE: 5-0.


c.  ORDER 02-6-26-3H/In the Matter of Authorizing the Executive Director to Enter into Home Interim Loan Agreement with the City of Eugene to Assist with Construction Financing for Sheldon Village (Phase II).


Jim McCoy, HACSA, explained that Sheldon Village Phase 2 is the technical name of the second part of the overall Sheldon Village project.  He noted Phase 1 represented 45 units of low-income housing financed under the low income housing tax credit with home funds from the City of Eugene.


McCoy said the Phase 2 represents 35 units of affordable housing.  He asked the Board to authorize them to enter into a home interim loan agreement with the City of Eugene.  He added the money would be loaned on a short-term basis. 


MOTION: to approve ORDER 02-6-26-3H.


Gallagher MOVED, Pothier SECONDED.


VOTE: 5-0.


d.  ORDER 02-6-26-4H/In the Matter of Authorizing the Executive Director to Create the Sheldon Village II Limited Partnership.


McCoy said this was created for a partnership that would later be changed when they actually make arrangements to sell the tax credits that the state had reserved for this project.


MOTION: to approve ORDER 02-6-26-4H.


Gallagher MOVED, Pothier SECONDED.


VOTE: 5-0.



e.  ORDER 02-6-26-5H/In the Matter of Accepting a Bid and Awarding Contract   02-C-0040 for the Laurelwood Re-reconstruction: Phase One.


Don Williams, HACSA, reported that Laurelwood was built in 1961 and is their oldest project, with the majority of the units duplexes.  He said the proposal was to demolish the apartments to concrete slabs and completely rebuild them.


MOTION: to approve ORDER 02-6-26-5H.


Gallagher MOVED, Pothier SECONDED.


VOTE: 5-0.


4.  EXECUTIVE SESSION as per ORS 192.660




There being no further business, Commissioner Dwyer adjourned the meeting at 1:50 p.m.



Melissa Zimmer

Recording Secretary