BOARD OF COMMISSIONERS'

REGULAR MEETING

MAY 8, 2002

Following Board of Health Meeting

Commissionersí Conference Room

APPROVED 1/21/03

 

Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present.Anna Morrison was excused.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1.ADJUSTMENTS TO THE AGENDA

 

None.

 

2.PUBLIC HEARINGS

 

None.

 

3.PUBLIC COMMENTS

 

None.

 

4.COMMISSIONERS' REMONSTRANCE

 

Green agreed with the County Administratorís position on the hearing process set for this afternoon. He hoped they wouldnít have to hear this in the afternoon as there was a process in place and both the Children and Families and the Children and Families Advisory Committee honored the process.He found the protest was ironic given the Relief Nursery had advocated at the state level for direct service funding and it was as a result of the legislature reducing that funding.

 

Sorenson stated as Election Day approaches he encourages constituents to vote yes on the City Library measure.

 

Weeldreyer encouraged the voters to look at Measure 10 as it allows for new technologies in the public university system.†† She added, to invest in those jobs and keep them in Oregon, she encouraged a yes vote.

 

5.RESOLUTIONS

 

a.RESOLUTION 02-5-8-1/In the Matter of Proclaiming May 12-18, 2002 as National Police Officers Memorial Week and May 15 as Police Officers Memorial Day.

 

Dwyer read the resolution into the record.

 

MOTION: to approve RESOLUTION 02-5-8-1.

 

Green MOVED, Sorenson SECONDED.

 

VOTE: 4-0.

 

6.EXECUTIVE SESSION as per ORS 192.660

 

None.

 

7.COMMISSIONERS' BUSINESS

 

None.

 

8.COUNTY ADMINISTRATION

 

a.Announcements

 

None.

 

b.RESOLUTION AND ORDER 02-5-8-2/In the Matter of Approving a Fair Housing Resolution.

 

Peter Thurston, Economic Development, reported on this resolution.He stated community development block grants that Lane County receives regularly have a specific requirement among federal grants.He said that periodically a notice must be published about fair housing opportunities.He said it had to be done every time a grant is received.He read the resolution into the record.

 

MOTION: to approve RESOLUTION AND ORDER 02-5-8-2.

 

Weeldreyer MOVED, Green SECONDED.

 

VOTE: 4-0.

 

9.PUBLIC WORKS

 

a.DISCUSSION AND ORDER 02-5-8-3/In the Matter of Approving a New County Road Connection to 30th Avenue Providing Access to the Oregon Military Department Facility.

 

Moved to June 4, 2002.

 

b.ORDER 02-5-8-4/In the Matter of Authorizing Staff to Submit a Grant Application for ORMAP Funds.

 

Ollie Snowden, Public Works, explained that over the past several years they have been using their engineering staff to collect accurate data using global positioning system equipment.He said it allows them to create computer-generated maps that are accurate and are valuable in providing service to the public.He noted a piece of their mapping that is missing is a digital conversion of the assessorís maps for Lane County.He stated he had submitted an add package to the Budget Committee that is proposing a threeyear project funded primarily from the road fund to convert their paper maps to a digital format that meet the Department of Revenue accuracy standards.He added they anticipate using the Department of Revenue grant funds to help offset the road fund expense.He noted one is an ORMAP grant and the deadline for submittal is May 15.He said they took this to the Technology Management Team and they recommended going ahead with the grant application.He stated if the Budget Committee doesnít approve the add package, they wonít accept the grant application.

 

MOTION: to approve ORDER 02-5-8-4.

 

Weeldreyer MOVED, Sorenson SECONDED.

 

VOTE: 4-0.

 

c.ORDER 02-5-8-5/In the Matter of Authorizing the City of Eugene to Assess Outside City Limits for Street Improvements to Royal Avenue.

 

Sonny Chickering, Public Works, recalled that in October the Board provided authorization for the County to enter into an intergovernmental agreement with the City of Eugene for improvement of Royal Avenue.He said that Lane County agreed to pay for half of the improvements, not including items that were specific for school improvements.He noted the IGA was in process and did not address the issue of whether the City would be allowed to assess County residences for work associated with that project.He stated the City had requested permission to assess County residences as part of this project.

 

Green MOVED, Sorenson SECONDED.

 

Weeldreyer stated she would be a no vote, to retain her consistency about the road assessment policy.

 

VOTE: 3-1 (Weeldreyer dissenting).

 

 

 

d.FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1177/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Forest" to "Nonresource" and Rezone That Land From "F-2/Impacted Forest Land" to "RR-10/Rural Residential 10", and Adopting Savings and Severability Clauses (file PA 01-5881; Sproul)

 

MOTION: to approve the First Reading and Setting a Second Reading and Public Hearing on Ordinance PA1177 to June 5, 2002.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 4-0.

 

e.FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1178/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Agricultural" to "Forest" and Rezone That Land From "E-30/Exclusive Farm Use" to "F-2/Impacted Forest Land", and Adopting Savings and Severability Clauses (file PA 01-5876; Kronberger)

 

MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing on OrdinancePA 1178 on June 5, 2002.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 4-0.

 

10.CONSENT CALENDAR

 

A.Approval of Minutes:

October 31, 2001, Regular Meeting, 9:00 a.m.

April 3, 2002, Regular Meeting, 9:00 a.m.

 

April 10, 2002, Work Session, 5:30 p.m.

 

B.Assessment and Taxation

 

1)ORDER 02-5-8-6/In the Matter of a Refund to Wells Fargo Business Credit and Paul Stamnes, Attorney for Petitioner in the Amount of $13,571.03.

 

C.Health and Human Services

 

1)ORDER 02-5-8-7/In the Matter of Increasing Appropriations of Revenue and Expenses by $18,870 in Fund 286 in the Department of Health & Human Services (34) for Public Health Services (DHS Health Services Revision #7).

 

2)ORDER 02-5-8-8/In the Matter of Approving Exhibit A, the Lane County Annual Health Plan for FY 2002-03, and Accepting the Intergovernmental Budget Agreement with the Oregon Department of Human Services, Office of Health Services in the Amount of $2,581,915.

 

D.Public Works

 

1)ORDER 02-5-8-9/In the Matter of Filing a List of FY 02/03 Public Improvement Projects for Lane County with the Commissioner of the Bureau of labor and Industries (BOLI).

 

2)ORDER 02-5-8-10/In the Matter of Awarding Requirement Contracts to Various Contractors for Establishing Unit Prices for Rock Material Needs During the 2002/2003 Fiscal Year, Contract No. 02/03-M&S-51.

 

3)ORDER 02-5-8-11/In the Matter of Awarding Requirement Contracts to Various Contractors for Establishing Unit Prices for Liquid Asphalt Materials, Delivery, CRC Distributor and Operator Needs During Fiscal Year 2002/2003, Contract No. 02/03-M&S-52.

 

4)ORDER 02-5-8-12/In the Matter of Awarding Requirement Contracts to Various Contractors for Establishing Unit Prices for Asphaltic Mix Patching Material Needs During Fiscal Year 2002/2003, Contract No. 02/03-M&S-53.

 

5)ORDER 02-5-8-13/In the Matter of Approving Purchase of Real Property as a Replacement Site for the Zone 3/4 Maintenance Shops.

 

6)ORDER 02-5-8-14/In the Matter of Relinquishment of County-Owned Road Fund Property to the City of Eugene under ORS 271.330 in Connection with the Relocation of Green Hill Road.

 

7)ORDER 02-5-8-15/In the Matter of Authorizing the County Administrator to Sign a Lease Agreement and Option Agreement Concerning Tax Lot 17-03-25-13 00500.

 

8)ORDER 02-5-8-16/In the Matter of Constructing Improvements to Pearl Street Between MP 0.25 and MP 0.58, Including Assessments and Notice of Pending Lien Against Adjacent Properties.

 

9)RESOLUTION, NOTICE OF HEARING AND ORDER 02-5-8-17/In the Matter of Initiating Proceedings to Withdraw County Road Status (But Not the Public Road Status) From a Portion of the Westerly End of Duncan Island Road (County Road Number 1357), Which Lies Between the Siuslaw River and the Duncan Slough, Approximately One Mile Southwest of its Intersection With Bernhardt Creek Road, and Being Located in Section 15, Township 18 South, Range 11 West of the Willamette Meridian (18-11-15).(Public Hearing:July 3, 2002)

 

10)ORDER 02-5-8-18/In the Matter of the Vacation of the Platted Land and Exterior Boundary Line of Parcel 2 of Land Partition Plat Number 2000-P1354, as Platted and Recorded in Lane County, Oregon Plat Records, Lying East of the Centerline of State Highway Number 36, Without a Public Hearing, and Adopting Findings of Fact (17-09-20 & 21)

 

E.Youth Services

 

1)ORDER 02-5-8-19/In the Matter of Approving an Intergovernmental Agreement with the Oregon Department of Transportation in an Amount up to $200,000 per Year for Three Years for Youth Services to Provide Labor Work Crews for Highway-Related Projects in and Around Lane County and Authorizing the County Administrator to Execute the Intergovernmental Agreement.

 

MOTION: to approve the Consent Calendar.

 

Green MOVED, Sorenson SECONDED.

 

VOTE: 4-0.

 

11.HEALTH AND HUMAN SERVICES

 

a.ORDER 02-5-8-20/In the Matter of Approving the Submission of the Lane County Mental Health Plan - Phase I, to the Department of Human Services, Office of Mental Health and Addiction Services.

 

Rob Rockstroh, Health and Human Services, reported that phase one was information from committees and it was an initial step.He said later on they would have to have a full plan by December 2002.He added that HB 3204 requires they do training with police officers around mental health issues.He said the plan allows them to meet the requirements today.

 

MOTION: to approve ORDER 02-5-8-20.

 

Green MOVED, Sorenson SECONDED.

 

VOTE: 4-0.††

 

12.MANAGEMENT SERVICES

 

a.ORDER 02-5-8-21/In the Matter of Adjusting the Salary Range for the Classification of Waste Management Manager in the Department of Public Works.

 

MOTION: to approve ORDER 02-5-8-21.

 

Green MOVED, Sorenson SECONDED.

 

VOTE: 4-0.

 

13.COMMISSIONERS' ANNOUNCEMENTS

 

Green reported that he and Steve Manela were going to be on KPNW discussing the challenges the Human Services Commission is facing locally and at the state level.

 

14.CORRESPONDENCE TO THE BOARD

 

None.

 

15.EMERGENCY BUSINESS

 

None.

 

There being no further business, Commissioner Dwyer recessed the meeting at 12:00 p.m.

 

 

Melissa Zimmer

Recording Secretary