November 6, 2002

following HACSA

Commissioners' Conference Room



Commissioner Bill Dwyer presided with Commissioner Anna Morrison and Peter Sorenson present.Bobby Green, Sr., and Cindy Weeldreyer were excused.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.














4.EXECUTIVE SESSION as per ORS 192.660












a.ORDER 02-11-6-1/In the Matter of Appointing Four Members to the Vegetation Management Advisory Committee.


Mike Perkins, Public Works, explained that four membersí terms expired.He noted that member Karen Bodner chose to reapply.He noted the committee unanimously chose to recommend that Bodner be given another term and staff concurred.He added the committee recommended Paul Clements, Mike Kiesling and Sky Chamard.He noted that staff concurred with Bodner, Kiesling and Clements but they chose Mollie Hopper over Sky Chamard.


Sorenson asked how long the terms were for the positions.


Perkins responded they are four year terms that would expire in 2006.


Sorenson suggested that Perkins keep working on this with the Board not making a decision.He stated he would call all the applicants to talk with them.


Dwyer stated this matter would be pulled and brought back at a later date.




a.ORDER 02-11-6-2/In the Matter of Authorizing a Sheriff's Sale of Surplus County Owned Real Property and Delegating Authority to the Property Management Officer to Remove Any Particular Property From Said Sale if Determined to be in the County's Best Interest.


Morrison asked what the next step would be if the minimum bids are not received.


David Suchart, Management Services, responded Jeff Turk would try to make calls to landowners to get some minimum bids.


MOTION: to approve ORDER 02-11-6-2.


Morrison MOVED, Sorenson SECONDED.


VOTE 3-0.


Morrison requested the number of the exact properties that are sold.




A.Approval of Minutes:

October 16, 2002, Regular Meeting, Following HACSA


B.Public Works


1)ORDER 02-11-6-3/In the Matter of Amending a Revenue Agreement with the City of Eugene for Materials Testing Services up to the Not-To-Exceed Amount of $150,000.


2)ORDER 02-11-6-4/In the Matter of Authorizing the Chairman of the Board of County Commissioners to Sign a Letter to the Benefitting Ownerships for the Jasper Road Improvement Project Giving Time Line for Signing the Dedication Document.


MOTION: to approve the Consent Calendar.


Morrison MOVED, Sorenson SECONDED.


VOTE: 3-0.




a.PUBLIC HEARING/In the Matter of Amending the FY 03 to FY 07 Capital Improvement Program (CIP) to Include Bernhardt Heights Road; Setting a Date for Public Hearing; Approving a Project Design Concept for the Realignment of Bernhardt Heights Road Based on the Design Concept in Exhibit B; and Authorizing Staff to Prepare a Right-of-Way Plan Necessary to Construct the Road, Pursue all Necessary Planning Actions and Prepare Plans and Specifications for Realignment of Said Road. (NBA & PM 10/30/02)


Sonny Chickering, Public Works, reported that last week they were in front of the Board at a Work Session.He discussed the basics of the project.He noted a majority of the Board had been driven on the road.He stated last week they presented four alternatives for consideration for repair and they also set a Public Hearing for today.He said they would leave the record for the Public Hearing open until November 13 and will come back on December 4 for deliberation and final action.


Chickering said last week the Board directed him to send a letter to the property owners in regard to their preference for improving the existing road in its current location. He said because the cost of the project was significantly higher than the option staff had recommended, there was interest in participation, financial or otherwise, for the property owners to devote to the projects.He said they had received two letters of testimony, from Scott and Joann Wills and from Lynn Wills.He said the letters would be entered into the record that would be delivered to the Board on December 4.He said that both had offered to dedicate right of way for projects if it was found to be necessary.


Commissioner Dwyer opened up the Public Hearing.


Elisa Gray, 7697 Bernhardt Heights, said she was concerned about the options using the other roads.She favored repairing the current road. She suggested not widening the entire road, but just widening the part that is sliding where the blind corner is.She said her in-laws would be willing to donate the right of way as long as it didnít create slide problems under their house.


Wilma Jarameo, 07659 Highway 126, stated when she initially got a bid for the road, it would be built 20 feet wide, paved to the top.She said they donít need that much of the road paved.She would be happy with widening the one blind corner and fixing the slide area.


Dwyer noted that Option D, proposes to repair just the slide area with some type of float stabilization device.He recalled that Ms. Gray said that would be a good option if they took care of the blind curve.He suggested modifying Option D to stabilize the slope and to take care of the blind curve.


Jarameo also wanted to black top up the middle of the road.


James Jarameo, 07659 Highway 126, was concerned about how dangerous the road is currently.He wanted the road repaired as soon as possible.


There being no one else signed up to speak, Commissioner Dwyer closed the Public Hearing.


Dwyer favored a modified Option D.He asked Chickering if they had any costs regarding not paving the road the whole way and fixing the curve and stabilizing the slide.


Chickering responded that Option D was $150,000 and that would fix the slide area only.He said if there is any additional widening, that would add to the $150,000.


Dwyer requested that Chickering bring back another option that would include that the additional widening.




Dwyer noted that none of Lane Countyís measures passed.












a.DISCUSSION/Letter to Oregon Department of Geology and Mineral Industries (DOGAMI) Regarding Senate Bill 12. (NBA & PM 10/30/02)


Dwyer stated that Senate Bill 12 came from the bad landslide in Douglas County that resulted in the deaths of several people.


Kent Howe, Land Management, explained he met with the Board last week and the Board requested that he come back with a draft letter for the chairís signature to the director and state geologist at the Department of Geology and Mineral Industries requesting that the implementation date for the rapidly moving landslide hazard map be delayed from January 1.


Howe recalled the information he presented to the Board was as a result of the 1999 Legislation, Senate Bill 12, that has requirements for local government to deal with areas that are mapped by DOGAMI as rapidly moving landslide areas.He said the mapping that DOGAMI did had a resolution of 1 to 24,000, hi tech overlay of where these would occur, using the most up to date technologies and models.He noted Lane County has a tax lot layer they are trying to update.He said the registration is problematic because if one of these permits came in, they werenít sure if they were in the area.He said the workshop he went to stated that DOGAMI was going to be meeting in December and would be accepting requests from elected officials to delay the maps.He added the interim National Resources and Environmental Committee is meeting to see the maps for the first time and that might result in some legislative changes.


Sorenson asked what Lane County had to do.


Howe responded that Lane County had to adopt an ordinance that implements Senate Bill 12.He added that within the time frame, all local governments have to adopt ordinances to implement this and until they do, it is a development moratorium in all of those areas identified.


Sorenson asked why this should be delayed.


Howe stated the letter says they are given maps that canít be registered with the tax lot layers and they would have problems in noting if the land is in or out of a rapidly moving landslide area.


MOTION: to approve sending the letter.


Morrison MOVED, Dwyer SECONDED.


Sorenson suggested Howe find out the results of the Natural Resources Meeting and to come back to the Board with the results.He asked Howe to send an e-mail to the Board and the Agenda Team and give a report on what happened as a result of the legislative interim committeeís having been briefed by DOGAMI and what if any action was taken and if it affected the need for the letter.


Howe said that until the legislators change the legislation, this goes into effect on January 1 unless DOGAMI is asked by elected officials to delay the implementation date of those maps.


Dwyer asked Howe to report to the Board what the committee decided and to roll this until next week with the letter and deal with the issue then.


b.ORDER 02-11-6-5/In the Matter of Appointing One Member to the Public Safety Coordinating Council (PSCC).


Morrison explained that Jan Wellman was the rural city representative on the PSCC Committee and had resigned. She said the rural city administrators made a recommendation of Roberta McClintock from Junction City to replace Jan Wellman.


MOTION: to approve ORDER 02-11-6-5.


Morrison MOVED, Sorenson SECONDED.


VOTE: 3-0.


There being no further business, Commissioner Dwyer adjourned the meeting at 2:45 p.m.




Melissa Zimmer

Recording Secretary