October 16, 2002

following HACSA

Commissioners’ Conference Room

APPROVED 11/6/02


Commissioner Bill Dwyer presided with Commissioner Bobby Green, Sr., Anna Morrison, Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Dwyer noted under Commissioners Business, there would be a resolution in support of Health Care.




Nadia Sindi, 3950 Goodpasture Loop, Eugene, said her civil rights were being violated.  She said she had been applying for jobs for four years and has not had one interview.  She said it was purposely being done.  She added there are not Muslims or Arabs working for Lane County or the City of Eugene.  She thinks committees are trying to get rid of her because of the way she thinks.  She said she needs her name to be cleared.


Mona Lindstromberg, 87140 Territorial Road, Veneta, noted that on Monday the Eugene City Council voted 5-2 to revisit their telecommunications ordinance.  She stated the City is now submitting all applications to an independent expert for review.  She said in Lane County’s ordinance there is a similar provision, where it is left up to the Planning Director to make sure that applications are subject to technical review.  She requested the Board to encourage Land Management to make this a routine procedure and to follow the City of Eugene’s change in this direction.


Denny Morgan, 36249 Peele Lane, Springfield, encouraged the Board to identify the process of the Fair Board appointment and what involvement the current Fair Board would have in that process.  He encouraged the Board to give direction to the Fair Board to interview all applicants before they make a recommendation to the Board.






4.  EXECUTIVE SESSION as per ORS 192.660


To take place after the meeting.




a.  UPDATE/Eugene's Emergency Medical Services Redesign, Phase I.


Chief Tom Tallon, Eugene Fire Chief, explained the video was designed for the lay community to understand the changes in the transport system.  He stated they had implemented phase 1 of the changes that they had been working on for the past two years.  He noted they had changed the static deployment of cross-trained fire fighter paramedics and four ambulances, to have only three of those units and converting the staffing on the fourth to a 90 series deployment.  He said those are paramedic certified people that ride the same ambulance equipment that respond only at peak periods.  He said in studying the deployment of the 13,000 plus calls in the County, the majority of them come in during the day.  He noted they now use five ambulances during daytime hours.  He added that Lane Rural had gone into business with one ambulance and during peak periods they put in a second unit.  He explained that as a failsafe, they keep their Station 10 at Bailey Hill with a backup ambulance.


Tallon stated they are trying to provide better services to the community by stabilizing the financial problems and job satisfaction.  He said their changes had addressed those items.


Tallon showed a video presentation.


b.  DISCUSSION/Fair Board Appointment Process.


Sorenson stated the Fair Board members contacted him and wanted to know what his opinion was for the process of completing appointments to the Fair Board.  He said it was within the Board of Commissioners’ power to get the applications and make the appointment.  He added it was traditional to ask the Fair Board to interview the applicants and give a recommendation to the Board of Commissioners who would either agree with the recommendation or set up a further interview process.  He added they discussed whether or not there was a policy of limiting the terms of the Fair Board members.  He said there is a County policy that says the Board has a general two-term limit but waives it frequently.


Green said the Order for Angel Jones stated that she would be completing the term for Jon Jaqua, but the order at that time should have stated that she would serve a new term.


Green stated he heard from the Fair Board because they believed their role should be much stronger with their recommendation to the Board of Commissioners.  He added they wanted the two term limit terms honored.


Sorenson reiterated the Fair Board would interview applicants to make a recommendation to the Board.


Morison recommended using discretion for interviewing the applicants. She thought interviewing 20 people was counterproductive.


Van Vactor announced that Friday, November 15 would be the deadline for submitting the applications for the Fair Board openings with interviews taking place the first week of December.


c.  RESOLUTION/ORDER 02-10-16-14/In the Matter of Proclaiming October 21 through October 25, 2002 as Medical Assistants Recognition Week


Dwyer read the resolution into the record.


MOTION: to approve RESOLUTION/ORDER 02-10-16-14.


Weeldreyer MOVED, Morrison SECONDED.


VOTE: 5-0.




Policy and Procedures Standing Committee


a.  ORDER 02-10-16-1/In the Matter of Amending Chapter 2 of Lane Manual to Revise Provisions Pertaining to the County Logo (LM 2.700-2.755, 2.765).


Melinda Kletzok, Public Information Officer, reported the Policies and Procedures committee met and their charge was to recommend a new logo for Lane County.  She presented the old Lane County logo and the new one with a tree.  She said the Policies and Procedures Committee recommended the tree logo.


Weeldreyer said that Lane County needs a logo that is consistent.  She believed that the current logo is one that people are familiar with.  She proposed to the committee that this be the legacy logo and that they allow departments to develop their own design as long as they incorporated the legacy logo into that design.  She said it would provide unity but it would also allow the flexibility of individual work groups and departments.  She noted the provisions they outlined could be followed as long as the legacy logo was incorporated within the design within a two-year period.  She said the tree logo alone is pretty but Lane County is so diverse that it doesn’t capture the diversity of different styles based on different sections of the County.


Dwyer thought the logo was overly simplistic.  He said there needed to be continuity and consistency.


Sorenson asked if the tree was adopted as the County logo, if there would be a difference between the Sheriff’s Office and Public Works.


Dwyer noted the elected officials were excluded from using the County logos.


Kletzok stated they were recommending that any departments run by elected officials would be able to use their own logo and the other departments would incorporate the County logo with their department designated underneath.


Green noted the recommendation from Policy and Procedures is to adopt the tree logo.


With regard to logos, Kletzok explained one of the standards is shape.  She noted it had to be something that could be easily put on different types of clothing.  She added the existing County logo does not have Lane County or Oregon incorporated into it.  She said the logo needs to stand alone but not be too complicated.  Her concern is the consistency of use.


MOTION: to move Option One, the new logo as depicted by the tree in Lane County, Oregon with the waves underneath.  This exempts elected officials but will be incorporated into all departments that are under the Board’s control.


Green MOVED, Morrison SECONDED.


Morrison noted there was a white speck on the tree that could be a spike.  She was concerned about the spiking of trees.  She wanted the tree to be one color.


Weeldreyer said it was a mistake to have a different logo between elected departments and departments that are under the County Administrator. She thought it was an unnecessary cost.  She thought they were getting away from opportunities for creativity.


Sorenson asked what the rationale was for excluding other departments.


Wilson responded they could make it a budget issue.  She stated the District Attorney is a state officer and it was difficult to direct his behavior.


Dwyer stated the Board could strongly recommend that the elected officials adopt the logo for continuity.  He didn’t think they could require it.


Wilson said she had not done research on this matter.  She said the exclusion was out of respect for the elected officials’ role.  She said she could do the research.  She noted in a large number of their policies, they had controlled the behavior of County employees but elected officials had been exempted out of that level of respect.


Dwyer wanted to know what the Board’s authority is in enforcing the logo.


Wilson stated the Board could specify in the budget order that no funds could be spent on any other logo besides the one the Board chooses.  She added elected officials could utilize private funds to place a different logo on a Sheriff’s uniform.


Dwyer thought the elected officials were subject to the logo change.  He wanted Wilson to do the research.


Green suggested finding out the answer with an information correspondence back to the Board with an e-mail.


Dwyer said if they didn’t have to exclude the elected officials, he didn’t want to exclude them.  He wanted to amend the order to include the elected officials.


Morrison concurred with Dwyer.


Green agreed to amend the Order.


Sorenson asked if the elected officials wanted to change logos.


Kletzok replied they had not had that discussion, but thought the elected officials would not want to change logos.


Sorenson suggested waiting until they hear back from counsel. 


Wilson noted they currently have an order with the Lane Manual provision that permits the elected official to be excluded.  She added if they adopted the order, the exception for elected officials would be adopted.


Dwyer stated this matter would be rolled pursuant to a report back from Counsel.


Kletzok asked to clarify which logo they wanted in the Lane Manual.


Dwyer said they wanted the tree without the spike.


Sorenson requested a legal opinion from Wilson, a report back from Van Vactor to ask the elected officials if they liked the logo and whether they wanted to be included and what their positions are.


Dwyer requested this matter come back to the Board in mid-November.


b.  REVIEW/Final Updated Citizen Advisory Committee Application.


Green reported on the changes for the updated advisory committee applications.  He noted one of the changes on the application was to be committed to serve the diverse interests of the community and how they would contribute to the effort.  He noted there was another question about which commissioner district they reside in. He explained on the back of the form there was data the applicant would be asked to provide.  He added it is for human resources so it shows they are moving toward reaching their goal of having a diverse advisory committee.


Morrison stated that for formatting, under "Optional," that "reasonable" and "boards" should be moved to the right.


Dwyer asked if they don’t discriminate against age, why they are asking if someone is over 40.  He suggested leaving it off.


Wilson explained all that information was optional and it enabled them to do a demographic analysis.


Green said he would research why they put the 40-year-old age on the application.


Dwyer stated there needed to be an asterisk where it states “The Board of Commissioners has adopted the following policy on reappointments" and relate to when that provision might be waived.


Van Vactor suggested that it should state: “Except in unique circumstances.”


Sorenson recommended saying: “Unless waived by the Board” instead of putting in "unique circumstances."


c.  REPORT BACK/Donation Policy for Board of Commissioners.


Green reported this was by the request of the budget committee members.  He said they thought the donation policy of the Board of Commissioners (monies coming out of the $5,150 from discretionary funds) was wrong as the money was not being used properly.  He said the Budget Committee members wanted a separate line item in the budget if the Board wanted to make donations to groups or organizations.  He said the Policies and Procedures Committee discussed the issues. He stated the Board of Commissioners has discretion over those funds and there are constitutional limitations.  He noted the Board couldn’t use the money for personal interest.  He added if the amount was over $5,000, they needed to obtain quotes.  He said the Board could not make a donation with public funds where they would benefit.  He noted he gives donations to organizations that traditionally do not receive funds from Lane County.  He said given the Board has broad discretion over the funds, the committee recommended that there be no change with this policy.  He added the use of the funds must have a County concern.


Morrison noted the result of the discussion would be sent to the Budget Committee.


d.  REPORT BACK/Guidelines for Letter of Support Sent to Board of Commissioners.


Green recalled that the Board was asked to support different organization requests for funding.  He noted the committee suggested that there should be a template established so anyone seeking support from the Board for donations would have the same information in front of them.  He added that someone needed to audit the request so that it is legitimate.  He noted that if it was a legislative funding request, that it go to the Legislative Committee and back to the Board with a recommendation.  He noted before coming to the Board that a sheet would be attached with supplemental information so they know what it is they are being asked to do and what they are supporting.


Green said they wanted to have a process about the requests.  He added the letters would not just come to the Board without them first going through the process.


Van Vactor stated the committee asked the Board if using a checklist was the right approach.


Sorenson thought a one-page checklist was a good idea. He didn’t think it should be overly complicated.


Morrison thought as soon as they would implement this that there would be more people requesting money.


e.  REPORT BACK/Possibility of Public Comment Via E-Mail.


Green stated that Sorenson asked about e-mail being part of public comment.  He noted it should be put into Correspondence to the Board.  He said that addresses the problem. 


Dwyer explained Correspondence to the Board was designed to give people outside the system access to the Board under certain circumstances.  He said e-mails are part of public comment.  He said there wasn’t enough time to read all the e-mails they receive.  He said if the message in the e-mail is so important, then the Commissioner who is concerned about that e-mail needs to bring it up under Commissioners Business.


Green noted the Policies and Procedures Committee did not recommend that all e-mails that are received by commissioners are to be put under public comment.  He said there are venues where those types of issues could be addressed.


Weeldreyer stated if someone wanted to testify during public comment and couldn’t get time off from work, they could send an e-mail to have a commissioner read into the record.


Dwyer explained they have public comment and that is when the public can come in to testify.


Weeldreyer made a correction to the minutes for the Policies and Procedures meeting. She said her suggestion was not to let the departments that have separate logos continue to have separate logos.  She was trying to say that if they incorporated the legacy logo into their department-related logo, that that would be acceptable.




a.  Announcements


Van Vactor reported the Management Team is getting ready for the October 29 Leadership Meeting.  He said they would be addressing the upcoming deficit.


b.  ORDER 02-10-16-2/In the Matter of Recommending Appointments to the Lane County Cultural Coalition Planning Committee.


Weeldreyer stated in reviewing all of the applicants, there was a considerable amount that came from cultural and performing arts and a few involved with historical preservation.  She said the Board had to focus on representation of all the different subsets of the cultural coalition. She thought the Pioneer Cemetery should have a representative.  She wanted to make sure they had visual arts, performing/cultural arts and heritage representation.  She wanted a position kept opened for a seat on the council.  She stated that she would have the information by Friday.


MOTION: to approve ORDER 02-10-16-2, with the following appointed on the committee:  Laurel Fisher, Angel Jones, Evearad Stelfox, Cindy Conley, Ginevra Ralph, Meg Trendler, Riley Grannan, Marsha Wells Shankman, Kari Westlund, Bruce Heldt, and Karen Kempf.


Morrison MOVED, Green SECONDED.


VOTE: 5-0.


c.  ORDER 02-10-16-3/In the Matter of Recommending the Appointment of the Lane Arts Council as Interim Cultural Coalition Fiscal Agent.


MOTION: to approve ORDER 02-10-16-3.


Morrison MOVED, Green SECONDED.


Van Vactor reported state law required an initial recommendation to the Oregon Cultural Trust for the fiscal agent to serve as staff to the Cultural Coalition Planning Committee.  He said they put an ad in the paper and identified three criteria for the applicant to address.  He added the only responder was the Lane Arts Council.  He recommended approving the Lane Arts Council.


VOTE: 5-0.




a.  ORDER 02-10-16-4/In the Matter of Appointing Three Members to the Resource Recovery Advisory Committee.


Patti Hanson, Waste Management, reported there were six vacancies for the Resource Recovery Advisory Committee.  She received three applications.  She noted the Resource Recovery Advisory Committee approved the following:  Philip Stalings, Julie Daniel and Lyle Harris. 


MOTION: to approve ORDER 02-10-16-4.


Morrison MOVED, Green SECONDED.


VOTE: 5-0.


b.  ORDER 02-10-16-5/In the Matter of Designating the Use of County Road Funds For Construction of Road Fund Eligible Improvements to Assist the Santa Clara Plaza Housing Policy Board Affordable Housing Project and Authorizing the County Administrator to Enter Into Necessary Agreements With Saint Vincent DePaul (SVDP) and City of Eugene.


Sonny Chickering, Public Works, explained the Housing Policy Board recommended three projects this year and the Board had already approved two.  He noted this road is different in that it is a public road that would traverse in front of the parcel to be developed for assisted housing. He added during development of the application, initial information from the City of Eugene that was given to St. Vincent de Paul indicated that storm runoff into the sewer would impact a significant amount of Santa Clara Avenue.  He stated that St. Vincent de Paul was led to believe they might have to improve Santa Clara all the way to River Road.  He noted there had been discussions with the city and they are willing to just construct the road in the front of the parcel and put a single trench in for storm sewer connection.  He didn’t see any benefit to St. Vincent de Paul in constructing that section of road.  He gave the Board an option to approve a lesser amount of funds to construct the road only in front of the St. Vincent de Paul parcel.  He noted the cost savings would be the difference between $245,000 and $150,000.


MOTION: to approve ORDER 02-10-16-5.


Green MOVED, Morrison SECONDED.


VOTE: 5-0.


c.  THIRD READING AND DELIBERATION/Ordinance No. 11-02/In the Matter of Amending Chapters 10 and 16 of Lane Code to Revise the Telecommunication Tower Standards, and Declaring an Emergency. (NBA & PM 9/11/02 & 9/25/02)


Kent Howe, Land Management, reported the Board dealt with this on September 25 and looked at three basic revisions:  the sideboards on the notice requirement to the neighborhood, prior to making an application; the distance increasing to 1,200 feet from dwellings and schools; and the performance bond review process.  He noted the Board wanted to clarify that the notice distance was for 1,200 feet from schools and residences, not on the property owner or applicant’s tract.  He stated it now includes property owner or applicant’s tract, and that is the purpose of today’s meeting.


MOTION: to adopt Ordinance 11-02.


Green MOVED, Weeldreyer SECONDED.




d.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1183/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Rural" to "Industrial", Rezone That Land From "RR-5/ Rural Residential" to "M-2/SR” (“Light Industrial with Site Review"); and Adopting Savings and Severability Clauses (File PA 01-5162; Walsh) (Second Reading & Public Hearing: October 30, 2002, 1:30 p.m.).


MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing on Ordinance PA  1183 on October 30, 2002 at 1:30 p.m.


Weeldreyer MOVED, Morrison SECONDED.


VOTE: 5-0.


e.  ORDER 02-10-16-6/In the Matter of Appointing Two Members to the Lane County Planning Commission.


Sorenson stated he and Weeldreyer screened the applicants.  He said they chose Juanita Kirkham and Robert Collin.


VOTE: 4-1 (Morrison dissenting).




A.  Approval of Minutes:

April 3, 2002, Regular Meeting, 9:00 a.m.

July 17, 2002, Regular Meeting, Following HACSA

July 18, 2002, Fair Board Meeting, 11:30 a.m.

August 21, 2002, Regular Meeting, Following HACSA

August 28, 2002, Regular Meeting, 9:00 a.m.

September 17, 2002, Work Session, 9:00 a.m.

September 18, 2002, Work Session, 5:30 p.m.

September 18, 2002, Public Hearing, 7:00 p.m.

October 2, 2002, Regular Meeting, 9:00 a.m.


B.  Health and Human Services


1)  ORDER 02-10-16-7/In the Matter of Accepting Revisions to the Oregon Health Services Grant in the Amount of $90,187; and Increasing Appropriations of Revenue and Expenses by $90,187, in Fund 286, in the Department of Health & Human Services (34) for Public Health Services.


2)  ORDER 02-10-16-8/In the Matter of Appropriating an Additional $33,250 in Revenue and Expenditures in Fund 286 for Comprehensive Community-Based Planning for Mental Health Services.


3)  ORDER 02-10-16-9/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment with Resource Connections of Oregon to Provide Fiscal Intermediary Services in the Amount of $144,000.


C.  Management Services


1)  ORDER 02-10-16-10/In the Matter of Adjusting the Salary Range for the Intergovernmental Human Services Manager in the Department of Health and Human Services.


D.  Public Works


1)  ORDER 02-10-16-11/In the Matter of Granting the County Administrator to Sign the Revised Agreement to Issue Continuous Operation Variance Permits (Agreement).


2)  ORDER 02-10-16-12/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Saunders Road (County Road No. 500) (16-02-24).


MOTION: to approve the Consent Calendar.


Morrison MOVED, Weeldreyer SECONDED.


VOTE: 5-0.




a.  ORDER 02-10-16-13/In the Matter of Appointing One Member to Fill a Vacancy on the Mental Health Advisory Committee.


MOTION: to approve ORDER 02-10-16-13, approving Lois Day.


Green MOVED, Weeldreyer SECONDED.


VOTE: 5-0.


Van Vactor noted the Mental Health Advisory Committee was a committee identified whereby the Board of Commissioners conducts interviews, but he didn’t believe the Board did.  He suggested referring that section of the Lane Manual to the Policies and Procedures Committee to see if they want to conform it to current practice.




Morrison met with Kari Westlund of CVALCO and they are on track with the county product tasting for AOC.


Dwyer announced the federal government approved Oregon’s waiver to add 40,000 more people onto the Oregon Health Plan.


Morrison announced on Thursday she was making a presentation on the ballot measures to the Florence Chamber of Commerce.


Green stated he would be attending the LCOG annual meeting in Ashland.  He said his purpose in going is to listen to the presentation by the Oregon Transportation Commission as it relates to guidelines and criteria for the area commission on transportation.


Dwyer reported he and Green would be on KUGN radio discussing the ballot measures.  He spoke to the Rotary and the Springfield Lions on the ballot measures.


Weeldreyer reported there were over 260 people attending the telecommunication conference with her in Iowa.   She announced she would be a speaker at the Eugene City Club representing the independent viewpoint. She stated she would be representing Lane County participating in the interviews to hire a new executive director for the Metro Partnership.


Morrison recalled that the Board had a meeting in Florence on Monday night and they made a jail inspection.










There being no further business, Commissioner Dwyer recessed the meeting at 11:45 a.m.


Melissa Zimmer

Recording Secretary