BOARD OF COMMISSIONERS' WORK SESSION

September 17, 2002

9:00 a.m.

Commissioners' Conference Room

APPROVED 10/16/02

 

Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Peter Sorenson, Anna Morrison and Cindy Weeldreyer present.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1.ADJUSTMENTS TO THE AGENDA

 

None.

 

2.PUBLIC COMMENTS

 

Mike Dean, Mayor, City of Coburg, explained that Coburg was recently added onto the Metro Board so it is now the Eugene, Springfield and Coburg Metropolitan Transportation Board.He said at the past meeting, Coburg wasnít able to be on the list of preferred projects for funding in this cycle.He noted the Board had the option of putting the Coburg interchange on Lane Countyís list of preferred projects.He encouraged the Board to include the Coburg I-5 interchange on the list, as it is crucial.

 

Mike Hudson, City Administrator, Coburg, said concern about the off-ramp is immense.He said there is a period of 90 minutes in the morning where approximately 4,000 cars go through one stop sign.That creates a dangerous situation.He noted they are employing police officers who direct traffic off the I-5 freeway to speed the process.He commented that the City of Coburg was doing everything it could with its resources to assist the state and County with this project.He said the interchange needs to be redone. He asked the Board to bring the project back to the state to get it on the list for funding in the immediate future.

 

3.COMMISSIONERS' REMONSTRANCE

 

None.

 

4.EXECUTIVE SESSION as per ORS 192.660

 

None.

 

5.COMMISSIONERS' BUSINESS

 

a.RESOLUTION 02-9-17-1/In the Matter of Proclaiming September 2002 as National Alcohol and Drug Addiction Recovery Month.

 

Karen Gaffney, Health & Human Services, stated the recovery services are critical in the community.She noted that alcohol and drug treatment services had been experiencing significant financial cuts in the community in their general fund from the state.She stated they were forecasting additional cuts and decreases in DUII treatment for indigent people.

 

MOTION: to approve ORDER 02-9-17-1.

 

Green MOVED, Morrison SECONDED.

 

Dwyer read the resolution into the record.

 

VOTE: 5-0

 

b.DISCUSSION/FY02 Annual Report Published by the Convention and Visitors Association of Lane County, Oregon.

 

Kari Westlund, CVALCO, passed out a revised business opportunity report.(Copy in file).She stated they ended up the program year in a good position considering the uncertainties from 9/11.She noted their convention sales team logged a record number of convention and event related room nights at almost 85,000.She said this year they added a measurement for their public relations effort within convention sales.

 

Westlund stated their concern was the reduction in people who visited the information center in Downtown Eugene.She thought most people go on line and that could be the reason.She added they had implemented on-line reservations on the website.She said they have no way of measuring the economic returns.

 

Westlund noted the visitor guide would be created this year and a key change is, rather than publishing every other year, they are going to try to have the guides that are published every year paid for by advertising revenue.

 

Westlund stated that CVALCO brings in $48 dollars for each dollar that Lane County invests in them, based on research methodologies that other people had developed.

 

c.UPDATE/Forest Work Camp.

 

John Clague, Captain, passed out information on the Forest Work Camp.(Copy in file).He explained in May they ramped the Camp up to the 95 beds from the previous 70 beds.He said the beds had been added and the matrixes were reduced.He said they are having a positive impact on matrix releases.He recommended leaving the count at 95 beds because they are holding their own at that number.

 

With regard to the homeless camping, Suchart said he had been working with the City of Eugene and the Sheriffís Office.He said the police removed campers last night.His understanding from the City of Eugene was that the Police Department removed them late and this morning the police removed the campers who were there this morning.He said they have to work with getting them out of the breezeway.He added they were working on an improved fencing solution.He noted he has been working on legal matters with the city on what they can and canít do.

 

d.DISCUSSION/Lane County Juvenile Justice Center A.I.A. Citation.

 

Suchart said this award showed that Lane County does well with the facilities they build.He read a letter into the record he received from Jim Muller, Executive Director of KMD Architects.

 

6.COUNTY ADMINISTRATION

 

a.Announcements

 

Van Vactor announced that Ollie Snowden would discuss the Land Management Task Force.He stated Land Watch communicated that two people didnít want to serve which left Norm Maxwell.He said the question was whether to fill the position or leave it.

 

Dwyer agreed to placing Norm Maxwell on the committee.

 

Snowden recalled they asked for three to five names from the interest groups.He noted 100l Friends of Eugene only submitted one name and everyone else submitted at least three.He said Norm Maxwell could be appointed, or they could send the correspondence back to Land Watch for three more candidates.He added they could send a letter to Land Watch to ask if Norm Maxwell was the official representative.

 

Green requested obtaining something official from Land Watch.

 

7.PUBLIC WORKS

 

a.ORDER 02-9-17-2/In the Matter of Approving a Letter to the Oregon Department of Transportation (ODOT) Region 2 Manager Regarding Federal Earmarks for Highway Projects.

 

Dwyer recalled that the Mayor and Public Works Director for the City of Coburg spoke at public comment that they were disappointed that the MPC list did not include the interchange at Coburg and I-5.

 

Tom Stinchfield, Public Works, stated that the ODOT director had requested an indication from the ACTS and regional groups (like the county) to comment on federal earmarked priorities for the next transportation bill by October 1.He added there would be a related discussion at the all area meeting on September 23 that would involve some of the same projects.He noted that MPC took action on the three priorities in front of the Board last Thursday.He said it mentioned the Beltline I-5 project, the courthouse area project and a study project on Beltline.He requested Board action on sending a letter.

 

Sorenson asked why Lane County was involved with ODOT.

 

Snowden noted that it was a different process than last time.He said last time the agencies went to their congressional representatives and ODOT didnít have a good idea of which projects were being requested.His concern this time was that ODOT wanted to take this list of United Front projects and put them in a prioritized list in front of the OTC.He said that ODOT wants to let local governments know that there are obligations to getting an earmarked project. He commented that a match would be needed.He added that the projects need to be relatively ready to go to contract.He explained that ODOT wanted to do this as an education process to ensure the programs going to Peter DeFazio are ones that have the likelihood of being built.

 

Dwyer asked where the Coburg I-5 interchange was with regard to readiness.

 

Stinchfield responded that Coburg/Beltline has base level planning and is included in the Coburg TSP.He added they did an interchange refinement plan that was adopted.He noted it would require an environmental document process.He said the question about the Coburg/I-5 interchange is the federal match requirement of 20% and they hadnít discussed it with the city or ODOT as to where that money would come from.

 

Dwyer thought the Coburg people were being short sided.He said they should be kept on the list. He said it is a design and political problem.

 

Snowden said the important list was the one they developed as United Front priorities to take back to De Fazio.He didnít see any harm in including the Coburg/I-5 project.

 

Stinchfield noted there was an ODOT project at the Coburg/I-5 interchange that will be built within the next year for the northbound off ramp problem, for a signal and ramp improvements.

 

MOTION: to approve Exhibit A of ORDER 02-9-17-2.

 

Green MOVED, Morrison SECONDED.

 

Weeldreyer requested amending the motion to add the northbound I-5/Coburg fix.

 

Green agreed, but cautioned they may only fund one project.

 

Snowden reiterated the important list was the one taken to Congressman De Fazio and it didnít have to have all of the projects listed.He said he could give the Board certain data to use with the partner agencies to decide what the priority is to take to him.He added this was a list that goes to ODOT, it was not a final decision.

 

Dwyer requested information about the matches and where the money is coming from.

 

Stinchfield explained there would be a series of changes that the LCOG Board and the MPC will discuss related to the TMA status.He noted the Department of Census had determined that Coburg would be part of the new federal transportation boundary for the TMA.

 

VOTE: 5-0.

 

b.FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/ Ordinance PA 1179/In the Matter of Amending the Lane County Rural Comprehensive Plan to Adopt a New Lane County Solid Waste Management Plan; and Adopting Savings and Severability Clauses.

 

MOTION: to approve the First Reading and Setting a Second Reading and Public Hearing on October 16, 2002 at 1:30 p.m. for Ordinance PA1179.

 

Green MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

c.FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/ Ordinance No. 10-02/In the Matter of Modifying Chapter 16 of Lane Code to Update the Amending Ordinances Pertaining to the Solid Waste Management Plan (LC 16.400(4)(b)(iv)).

 

MOTION: to approve the First Reading and Setting Second Reading an Public Hearing on October 16, 2002 at 1:30 p.m.for Ordinance10-02.

 

Green MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

8.CONSENT CALENDAR

 

A.Approval of Minutes:

March 13, 2002, Regular Meeting, 9:00 a.m.

June 18, 2002, Regular Meeting, 9:00 a.m.

June 19, 2002, Regular Meeting, Following MWSD

August 21, 2002, Regular Meeting, 1:30 p.m.

August 28, 2002, Regular Meeting, 1:30 p.m.

 

B.County Administration

 

1)ORDER 02-9-17-3/In the Matter of Amending the List of Contracts for FY 2002-03 and Delegating Authority to the County Administrator to Execute the Contracts and Intergovernmental Agreements.

 

2)ORDER 02-9-17-4/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Central Lane Justice Court for One (1) Year.

 

3)ORDER 02-9-17-5/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Florence Justice Court for One (1) Year.

 

4)ORDER 02-9-17-6/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Oakridge Justice Court for One (1) Year.

 

C.Health and Human Services

 

1)ORDER 02-9-17-7/In the Matter of Accepting the 2002-2003 Oregon Health Plan Mental Health Organization Agreement in the Amount of $16,399,624; Increasing Appropriations and Expenditures in Fund 286 in the Department of Health and Human Services in the Amount of $2,199,624.

 

Sorenson requested that ORDER 02-9-17-3 and ORDER 02-9-17-7 be pulled for discussion.

 

MOTION: to approve the balance of the Consent Calendar.

 

Sorenson MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

Sorenson pulled ORDER 02-9-17-3.He noted that with the LCOG contract there are two that deal with cable services.He wanted a status report.

 

Van Vactor recommended waiting until he can see the contract.

 

Sorenson asked if Lane County was paying $100,000 for the work that LCOG does on both rural and metropolitan cable services

 

Dave Garnick, Senior Management Analyst explained it was for Metro Television and $7,000 was for public access.

 

Van Vactor noted the contract should be rewritten to more accurately describe the services.

 

Sorenson noted there was a contract for telecommunication systems for $110,000 for the work LCOG does to manage the phone system.He asked what the distinction was between $62,000 for metropolitan cable services versus $40,000 for rural cable.

 

Van Vactor recalled that rural cable services are both metro and rural.

 

Sorenson said they could change the names but recommended to make the changes next year.

 

MOTION: to approve ORDER 02-9-17-3.

 

Sorenson MOVED, Green SECONDED.

 

VOTE: 5-0.

 

MOTION: to approve ORDER 02-9-17-7.

 

Sorenson MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

9.COMMISSIONERS' ANNOUNCEMENTS

 

Morrison announced the Mapleton Salmon Fest was taking place this weekend.She received notification from NACo that she is the new Vice Chair for Public Lands for Forestry Payments.

 

Weeldreyer announced the proposed field trip to Blue Mountain Park had officially been cancelled.

 

10.CORRESPONDENCE TO THE BOARD

 

None.

 

11.EMERGENCY BUSINESS

 

None.

 

There being no further business, Commissioner Dwyer adjourned the meeting at 11:35 a.m.

 

 

Melissa Zimmer

Recording Secretary